Latest Vacancies at Pick n Pay Stores Limited

Description

To manage resources in order to maximize turnover and minimize shortage, ensuring that standards, processes, and policies are adhered to.

Requirements

• NQF 3 Bakery qualification
• 2-4 years experience as a Baker/Bakery Supervisor/Manager

Competencies

• Achieving results through others
• Plan, organize, and follow up on activities and plans
• Adhere to standards and policies
• Customer Orientation
• Communication skills – clearly conveying messages and actively listening
• Business mindedness
• Bakery Skills
• Production Planning

Key Responsibilities

Merchandising Management

• Conduct regular quality checks on merchandise
• Execute plano guide 100%
• Handle products as per SOP
• Ensure products are produced according to recipe specifications
• Ensure the department is ready for trade by store opening time
• Identify fast-selling lines within the store and understand implications on margin and sales opportunities
• Ensure sufficient product availability for customer demand
• Ensure compliance with hygiene, housekeeping, and safe working standards
• Monitor the implementation of all promotional activities – adherence to the promotional calendar
• Keep backup areas clean and clear
• Follow sell-by dates and rotate stock as per policy/SOP on the sales floor and in the backup area
• Maintain department merchandising and cleanliness standards throughout the day, keeping waste to a minimum

Food Safety & Hygiene

• Ensure hygiene and housekeeping standards are maintained
• Ensure stock rotation
• Monitor adherence to food safety and health and safety standards
• Manage non-conformances via effective corrective action
• Implement cleaning schedules and check effective cleaning and sanitation
• Record Food Safety Daily Checklist

Customer Services Management

• Respond to customer requests
• Answer queries on out-of-stock items, assist with replacement products, explain time to the next delivery, and address issues affecting stock availability
• Ensure department standards are maintained, equipment is manned, and in working order

Staff Management

• Communicate critical information to staff
• Set targets and activities – prioritize, delegate, and communicate
• Handle procedural, policy, and legislative non-compliance
• Attend monthly regional meetings, take information back to staff, and respond to queries on turnover/waste
• Check and amend Kronos scheduling
• Coach staff

Administration

• Ensure all equipment is properly maintained and in effective working order
• Ensure general maintenance standards are met
• Monitor waste and ensure procedures are adhered to
• Monitor turnover, identify opportunities for increasing turnover, and address any issues or barriers to achieving budgets
• Ensure all SELs are in place – print out and ensure all products have current and legible SELs for customers

Systems

• Gap scan for out-of-stocks
• Identify, count, and record out-of-stocks and over-stocks
• Draw excel reports from SAP, communicate and address stock concerns by completing excel sheets and sending them to Demand Planning
• Process IDTs via SAP
• Action reduced-to-clear on SAP as per SOP
• Check electronic communications regularly during the working day
• Process waste
• Ensure PID’s are counted correctly as per the National P & L schedule

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Description

Provide exceptional customer service and uphold the company values within the community.

Requirements

• Matric
• 12-18 months face-to-face customer service experience
• Basic computer literacy (MS Office)

Competencies

• Read and interpret reports
• Pays attention to detail
• Communication
• Team player
• Problem solving
• Reliable and trustworthy
• Time management
• Integrity

Key Responsibilities

Customer Service

• Handle informal and formal feedback
• Maintain and use the Customer Complaints Chart

Store Standards

• Adhere to SOPs

Communication

• Manage informal and formal feedback

Training

• Utilize the Customer Complaints Chart
• Participate in store audits

Social Responsibility

• Manage informal and formal feedback
• Coordinate with local newspapers

Administration

• Manage informal and formal feedback

Ad-hoc Projects

• Develop and follow project plans

Leading Self

• Handle informal and formal feedback
• Follow the Individual Performance Agreement (IPA)
• Engage in the Personal Development Plan (PDP)

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Description

The Cost Allocation Accountant role is responsible for managing and maintaining the General Ledger, ensuring accurate records, and providing the trial balance for reporting purposes. This includes tasks related to financial reporting, analysis, and compliance, such as performing critical reconciliations and ensuring recurring and adjustment journals. The role manages the month-end close process according to the month-end calendar.

Requirements

• 3 Year Accounting Degree or Diploma in Accounting or similar qualification (Preferred)
• 3 years of accounting experience

Competencies

• Attention to detail
• Collaboration
• Communication
• Analytical thinking
• Time management
• Adaptability

Key Responsibilities

Financial Analysis

• Conduct financial analysis to assess the financial health of Pick n Pay and support strategic decision-making

Supporting Budgeting and Forecasting

• Assist in the budgeting and forecasting process

Cost Management

• Analyze and manage costs to support the strategic intent of the business

Financial Reporting

• Generate timely and accurate financial reports and analysis to support strategic decision-making

Risk Management and Internal Control

• Identify and mitigate financial risks that may impact the strategic intent

Business Partnering

• Collaborate across FBAs functions to produce accurate and timely financial reports

Asset Management (if applicable)

• Identify and manage asset records, including maintaining the asset register

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Description

The AP Payments Clerk is responsible for performing creditors reconciliations and payments to vendors accurately and timely.

Minimum Requirements

• Matric/Grade 12
• 3 years proven experience as a creditors clerk or in a similar administrative environment
• Proven computer literacy (MS Excel, MS Word, Microsoft Outlook)
• Previous experience of SAP FI Accounts Payable module
• Ability to work under pressure

Competencies

• Strong sense of accountability and operational excellence
• Ability to cope with an ever-changing retail environment
• Well-organised with strong attention to detail and accuracy
• Accurate, thorough and methodical
• Conscientious (by the book)
• Strong analytical skills
• Reconciliation skills
• Good verbal and written communication skills
• Sense of urgency
• Ability to handle routine work
• Ability to work as part of a team
• Ability to reconcile vendor balances to supplier statements
• Understanding of GL accounts, vendor accounts and the creditors ledger
• Understanding of the fundamentals of accounting
• Continuous and consistent professionalism in all aspects of work

Key Responsibilities

• Ensure that the company policies and procedures are maintained when preparing supplier payments
• Ensure completeness and accuracy of payments
• Reconcile vendor balances to supplier statements and clear outstanding reconciling items
• Liaise with and handle queries from suppliers by liaising with the LIV department among others
• Investigate and follow up on queries for the accountants and buyers
• Create manual invoices/credit memos
• Change the reference numbers on the system to match the reference numbers on the vendor’s statement
• Assist vendors load statements on the PnP portal
• Perform linking and delinking of vendor accounts
• File payments after release
• Be prepared to work overtime when required, especially at result time and month end

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Description

The AP Payments Supervisor is responsible for checking completeness and accuracy of creditors reconciliations and payments to vendors.

Minimum Requirements

• Matric, Tertiary qualifications in finance would be advantageous
• 3 - 5 years proven supervisory experience in a creditors work environment
• SAP knowledge of accounts payable module

Competencies

• Attention to detail
• Accurate, thorough and methodical
• Conscientious (by the book)
• Sense of urgency
• Ability to handle routine work
• Excellent communication skills
• Leadership abilities
• Excellent people management skills
• Computer literacy and experience in MS Office: Word, Excel, and email
• Ability to work under pressure
• Excellent query resolution skills (ability to resolve second level queries)
• Continuous and consistent professionalism in all aspects of work

Key Responsibilities

• Manage all matters relating to the Finance Business Services creditors department including staff
• Ensure that the company policies and procedures are maintained when paying accounts
• Check completeness and accuracy of payments and creditors reconciliations
• Review vendor ageing and reconciliation of vendor balances to supplier statements and ensure outstanding reconciling items are cleared
• Post manual invoices/credit memos prepared by the creditors clerk
• Ensure that the correct authorising official has signed off the document and that the correct GL account and cost centres are used
• Manage debit balances on vendor accounts
• Liaise with and handle queries from suppliers by liaising with the LIV department amongst others
• Investigate and follow up on queries
• Prepare creditors packs and do an analysis of GL accounts – Invoices 90 days and over
• Be prepared to work overtime when required, especially at result time and month ends
• Improve operating efficiencies of the department
• Facilitate training of staff
• Act as a support function to the national creditors manager

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Description

As a Talent Acquisition Specialist, this role will play a pivotal role in sourcing, evaluating, and hiring top talent for Pick n Pay. This role will collaborate with People Business Advisors in conjunction with hiring/line managers and department heads to understand their staffing needs, develop effective recruitment strategies, and ensure a smooth and efficient hiring process.

Minimum Requirements

• Relevant HR Degree or a related field (or equivalent experience)
• 5-7 years experience in recruitment and acquiring talent within various industries (Retail & FMCG experience is advantageous)
• 2-3 years Workday recruitment experience is a must
• Demonstrated Talent Acquisition/Recruitment experience both in agency and corporate environments
• Experience in a fast-paced and high-volume recruitment environment is essential

Skills & Knowledge Required

• Proven experience in Talent Acquisition/Recruitment
• Solid understanding of the end-to-end recruitment process
• Familiarity with recruitment tools, Applicant Tracking Systems (ATS), and HR software
• Strong interpersonal and communication skills
• Excellent negotiation and decision-making abilities
• Ability to manage multiple priorities and meet deadlines
• Knowledge of employment laws and regulations
• Strong experience in stakeholder management

Key Responsibilities

Candidate Sourcing

• Utilize various sourcing methods (job boards, social media, headhunting, networking, employee referrals, etc.) to identify and attract potential candidates
• Build and maintain a talent pool or candidate database for future hiring needs

Screening and Evaluation

• Review CVs to assess candidates' qualifications, skills, and suitability for open positions
• Conduct initial screenings and interviews to gauge candidates' interest, experience, and cultural fit

Collaboration

• Work closely with People Business Advisors and Hiring/Line managers to understand job requirements and departmental needs
• Provide guidance on defining job descriptions and qualifications

Interview Coordination

• Schedule and coordinate interviews between candidates and hiring managers
• Ensure a positive candidate experience by providing necessary information and timely communication

Candidate Assessment

• Ensure timely pre-employment assessments or tests as required for specific roles
• Check candidate references and conduct background checks as necessary

Offer Negotiation

• Extend job offers to selected candidates and assist with negotiating compensation and benefits packages
• Assist in managing counteroffers and offer acceptance, where relevant

Onboarding Support

• Collaborate with the People team to ensure a seamless transition for new hires during the onboarding process

Data Management

• Maintain accurate and up-to-date records of candidate interactions and recruitment activities
• Generate recruitment reports and metrics for management review

Compliance

• Stay up to date with labor laws and regulations to ensure recruitment practices are in compliance
• Promote diversity and inclusion in the hiring process

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Description

The purpose of the Expense Query Supervisor position is to ensure that company policies and procedures are adhered to regarding the processing of all expenses-related documentation and the supervision of the expense team.

Minimum Requirements

• Matric, Tertiary qualification would be advantageous
• 3 - 5 years proven experience in an expense work environment
• SAP knowledge of accounts payable module
• Computer literacy and experience in MS Office: Word, Excel, and email
• Previous supervisory experience would be advantageous

Competencies

• Attention to detail
• Accurate, thorough and methodical
• Conscientious (by the book)
• Sense of urgency
• Ability to handle routine work
• Excellent communication skills
• Ability to lead a team
• Excellent people management skills
• Ability to work under pressure
• Excellent query resolution skills (ability to resolve second level queries)
• Continuous and consistent professionalism in all aspects of work

Key Responsibilities

• Ensure that company policies and procedures are adhered to in the accounting and processing of all expenses
• Supervise the expense team
• Review work vendor statements to ensure invoice and PO queries are resolved
• Review vendor ageing on supplier statements and ensure outstanding invoices are resolved
• Review GRIR: aging and resolve outstanding entries with the GRIR Team
• Post invoices/credit memos prepared by the expense clerk
• Handle Automated BOT Invoice Receipting– Process and Queries Resolution
• Inspect key documents, i.e., invoices and contracts, to ensure that the correct authorizing official has signed off the documents and that the correct ledger account and cost centers are used
• Liaise with key players, i.e., LIV, GNFR, Marketing, etc., to resolve supplier queries
• Investigate and follow up on internal departmental queries and requests
• Prepare expense packs and conduct an analysis of ledger accounts to explain unusual variances
• Improve operating efficiencies of the department by addressing risk factors and cited improvement areas for better performance (audit report items, etc.)
• Process monthly accruals and journals
• Facilitate training of staff
• Assist with ad hoc duties as outlined by the Expense Manager or Finance Controller

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Description

Process vendor invoices on SAP.

Minimum Requirements

• Grade 12/N3 or equivalent would be advantageous
• Minimum of 6 – 12 months expense invoice processing-specific experience
• Previous experience with the SAP FI Module will be advantageous
• Computer literacy (i.e., MS Excel, MS Outlook, MS Word) would be advantageous
• Understand the requirements of a valid tax invoice
• Basic understanding of the batch control process
• An understanding of data capturing or validation process would be advantageous

Competencies

• Ability to manage multiple responsibilities
• Deadline driven with a sense of urgency
• Strong sense of accountability and operational excellence
• Ability to cope with an ever-changing retail environment
• Confidentiality
• Ethical
• Attention to detail
• Accurate, thorough and methodical
• Conscientious (by the book)
• Sense of urgency
• Ability to handle routine work
• Continuous and consistent professionalism in all aspects of work
• Team player

Key Responsibilities

• Validating vendor invoices by comparing the vendor invoice to the system’s goods receipt
• Check completeness and accuracy of documentation (i.e., whether it is a valid tax invoice, AOD attached, and to the correct vendor account, etc.)
• Apply the business rules and proper invoice flow when validating an invoice
• Support the supervisor in resolving store queries
• Ensure that invoices appearing on the GR/IR report allocated to them are requested from the vendor for processing
• Request invoices from the vendor after statement reconciliation
• Resolve entries not posted by the BOT
• Review BOT errors to ensure invoices are posted correctly
• Ensure Pragma invoices are captured
• Create workflow for invoice approval
• Investigate Purchase Order or Goods/Service Receipt exceptions
• Overtime work may be required in order to complete the monthly management accounts

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Description

To check reconciliations, correct postings by capturing journals, and highlight issues.

Minimum Requirements

• Matric with at least 2 years experience in retail administration
• At least 2 years’ experience in the latest frontline procedures IRO EFT, cheque and pre-paid cellular, and other added services
• 2 years SAP experience
• 2 years regional office experience
• Must have advanced Microsoft Office (Excel, Word, Outlook) experience

Competencies

• Good administration skills
• Good interpersonal skills
• Observation of confidentiality policies
• Ability to work under pressure and to strict deadlines
• Be assertive
• Ability to work with figures
• Extremely accurate
• Methodical, sense of urgency, and advanced MS Office experience

Key Responsibilities

• Daily communication with stores and customers
• Liaising with various banks
• Daily logging and scanning of voucher requests
• General filing and mailing
• Bank reconciliation
• Daily reconciliation of store EFT and VAS payments, which entails solving daily EFT and VAS differences
• Assisting customers with EFT and VAS telephonic queries
• Liaising with third-party service providers
• General administration

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Description

Supervisory and administrative support in the banking sector.

Minimum Requirements

• Matric/Grade 12
• A relevant tertiary qualification will be advantageous
• Three years proven experience as a reconciliation clerk in a similar administrative environment
• Previous experience in clearing banking control accounts would be advantageous
• Proven computer literacy (MS Excel, MS Word, MS Outlook)

Competencies

• Strong analytical skills
• Reconciliation skills
• Good verbal and written communication skills
• Accurate and methodical
• Sense of urgency
• Ability to work as part of a team
• Attention to detail

Key Responsibilities

• Checking completeness and accuracy of bank reconciliations
• Manage all matters relating to the Banking department including staff
• Ensure that the company policies and procedures are maintained
• Oversee beneficiary maintenance and authorisation process is followed
• Ensure electronic payments are duly completed and submitted
• Validating payment submissions and execution
• Investigate and follow up on queries
• Improve operating efficiencies of the department
• Facilitate training of staff
• Act as a support function to the BTS Management
• Any other duties as assigned

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Description

To check reconciliation, correct postings by capturing journals, and highlight issues.

Minimum Requirements

• Matric (Grade 12) / N3 or equivalent (Preferable)
• Have computer skills (Windows - Word, Excel, Outlook)
• 1 year cash office or equivalent administration experience in a cash environment (Preferable)

Competencies

• Attention to detail
• Analytical approach to cash controls
• Accurate, thorough and methodical
• Sense of urgency
• Ability to handle routine work
• Ability to work as part of a team
• Ability to work under pressure
• Excellent verbal and written communication skills with stores and area managers
• Excellent query resolution skills (proven ability to resolve second level queries)
• Continuous and consistent professionalism in all aspects of work

Key Responsibilities

• Ensure that company policies and procedures are adhered to in accounting and processing of documents
• Takings reconciliations
• Check POS recon cleared
• Post recon different to short and over GL
• Check for opposite entry to short and over entries in POS recon
• Check recon differences cleared
• Ensure that proper authorisation is obtained for all documents and that the correct GL account and cost centres are used
• Investigate, follow up, and report on all differences to store till and banking, and other discrepancies (e.g., till differences, safe differences, coupon differences, lotto, refunds, and all types of queries)
• Liaise with store and regional management regarding banking and settlement queries
• Prepare and park invoices for debtor accounts
• Ensure cashier deductions are submitted on time and are complete and accurate
• Maintain operating efficiencies of the department

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Description

To assist with the DC Vendor/Customer accounts and Sundry Debt within the Debtors department.

Minimum Requirements

• Matric/N3 or equivalent
• 2-3 years debtors or creditors experience
• Preferably have advanced Microsoft Office (Excel, Word, Outlook) experience
• SAP, BI reporting, advanced Excel experience
• SAP literacy will be an advantage

Competencies

• Ability to perform under pressure, especially to monthly deadlines
• Demonstrate commitment and reliability
• Attention to detail
• Accurate and methodical
• Works with initiative
• Conscientious (by the book)
• Sense of urgency
• Good communication and interpersonal skills
• Good administration skills
• Computer literacy and MS Office experience (Excel, Word, Outlook)
• Be able to work with figures

Key Responsibilities

• Reconcile DC Vendor/Customer accounts
• Identify and investigate price differences between DC Vendor/Customer accounts
• Prepare documents for price adjustments to correct these differences
• Ensure adherence to tax legislation and requirements
• Identify any other issues, including outstanding DC credits and store goods receipts
• Review all outstanding DC returns credits with the accountant
• Review long outstanding goods receipts of older customer billings with the accountant
• Create monthly age analysis per DC Vendor
• Address and escalate outstanding returns credits with the DC Claims Departments
• Address long outstanding goods receipts with the Regions/DC SIT Departments
• Prepare and review the accountant’s monthly DC Report, and compare to SAP items not yet cleared
• Prepare explanations for long outstanding entries still reflecting on the DC Report
• Other debtor’s responsibilities, including creation of monthly invoices, credit notes and journals for certain debtor’s accounts, and the follow-up on outstanding payments
• Reconcile customer accounts on the debtors ledger
• Prepare month-end reports on customer accounts
• Assist with debtor’s reporting on a monthly basis
• Adhere to established working routines and processes

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Description

To provide executive assistance to the Managing Executive. This role requires exceptional organizational skills, a keen eye for detail, and the ability to handle sensitive information with utmost confidentiality. The ideal candidate will be proactive, efficient, and capable of managing a diverse range of tasks in a fast-paced environment.

Minimum Requirements

• Minimum of 5 years of experience as an executive assistant or in a similar role supporting senior executives
• A good typing speed and accuracy
• Relevant qualification and related experience
• Proficiency in all MS packages
• Advanced PowerPoint skills and ability to build presentations
• Good work ethic, responsible, and accountable
• Task completion

Competencies

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Strong problem-solving skills and the ability to anticipate needs
• High level of professionalism and strong interpersonal skills

Key Responsibilities

Executive Assistant to the Managing Executive of Clothing:

• Managing Workday: leave for GM & HODS, KPIs, IPAS
• Ensure that leave is noted in the executive's diary: GM and HODS
• Taking minutes at meetings
• Executing presentations
• Managing the diary and reading emails
• Drafting documents and emails

Support Function to the HOD Leadership Team:

• Writing and sharing of meeting minutes
• Sending meeting invites, reminders, and any required documents
• Creating presentations for meetings; assisting HODs with presentations
• Diary management for HOD of retail and oversight
• Organizing stakeholder events (internal and external): invites, presentations, food, process and planning, certificates
• Reminding HODs and teams of important business tasks and deadlines
• Keeping the merchandising, buying, and marketing calendars up to date every week
• Creating reports when requested (Head of Ops)
• Building relationships with HODs and working with them to support their roles on a day-to-day basis

Manage and Book All Travel – Local and International for Various Teams:

• Arranging domestic and international flights, transportation, and accommodation for teams
• Loading daily allowances, sample budget
• Assisting with Visa process: documentation and sometimes appointments
• Ensuring all travel needs are completed accurately and on time to avoid financial loss

Organizing and Executing Clothing People Initiatives:

• Assisting HODs with ordering computer hardware for new starters
• Assisting new team members with PC software and liaising with the IS department
• Managing office supplies, equipment, and facilities to ensure a well-functioning work environment
• Organizing celebrations for big birthday milestones, including gifts and celebrations
• Sending birthday emails and supporting other milestones such as baby, marriage, and illness
• Organizing communication sessions/quarterly: planning, presentations, certificates, food, winners
• Arranging farewells (when required) and retirements

Manage Boardroom Meetings:

• Managing and coordinating Clothing boardroom: technology, organizing of events
• Managing the bookings of the boardroom

Customer Care:

• Working with Group Customer Care
• Sending responses within 24 hours
• Redirecting to required HODs
• Phone and resolve issues
• Forwarding compliments to operations
• Putting customers first
• Acting as a general point of contact: dealing with correspondence and phone calls

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Description

Prepare and process fresh fruit & veg products. Store, handle, merchandise, and promote all fresh fruit & veg products according to laid down standards.

Minimum Requirements:

• Being customer-minded by seeing any situation through the eyes of the customer and responding positively
• Display a passion for the product by enjoying working with and preparing the product, and enthusiastically promoting it
• Display a sense of urgency by constantly striving to complete tasks in the shortest possible time
• Excellent communication skills in listening attentively, responding appropriately, and talking in a clear and understandable manner
• Be a team player, co-operating with others and participating to achieve goals
• Develop self by constantly looking for opportunities to improve/grow self
• Location: Melkbos

Key Responsibilities:

• Prepare and process fresh fruit & veg products
• Store, handle, merchandise, and promote all fresh fruit & veg products according to laid down standards
• Listen to customer requests, provide the required products/services, advise customers on products and services, and handle customers in a courteous and businesslike manner
• Maintain hygiene and cleanliness standards within the area
• Wrap products and operate scale
• Maintain backup areas