Clerk Expenses - Kenilworth at Pick n Pay Stores Limited

Description

Process vendor invoices on SAP.

Minimum Requirements

• Grade 12/N3 or equivalent would be advantageous
• Minimum of 6 – 12 months expense invoice processing-specific experience
• Previous experience with the SAP FI Module will be advantageous
• Computer literacy (i.e., MS Excel, MS Outlook, MS Word) would be advantageous
• Understand the requirements of a valid tax invoice
• Basic understanding of the batch control process
• An understanding of data capturing or validation process would be advantageous

Competencies

• Ability to manage multiple responsibilities
• Deadline driven with a sense of urgency
• Strong sense of accountability and operational excellence
• Ability to cope with an ever-changing retail environment
• Confidentiality
• Ethical
• Attention to detail
• Accurate, thorough and methodical
• Conscientious (by the book)
• Sense of urgency
• Ability to handle routine work
• Continuous and consistent professionalism in all aspects of work
• Team player

Key Responsibilities

• Validating vendor invoices by comparing the vendor invoice to the system’s goods receipt
• Check completeness and accuracy of documentation (i.e., whether it is a valid tax invoice, AOD attached, and to the correct vendor account, etc.)
• Apply the business rules and proper invoice flow when validating an invoice
• Support the supervisor in resolving store queries
• Ensure that invoices appearing on the GR/IR report allocated to them are requested from the vendor for processing
• Request invoices from the vendor after statement reconciliation
• Resolve entries not posted by the BOT
• Review BOT errors to ensure invoices are posted correctly
• Ensure Pragma invoices are captured
• Create workflow for invoice approval
• Investigate Purchase Order or Goods/Service Receipt exceptions
• Overtime work may be required in order to complete the monthly management accounts