Fresh Jobs at ADvTECH

PRIMARY PURPOSE OF THIS JOB:

To provide leadership to Debtors and accounts controllers and to ensure that the function operates efficiently, effectively and within legislative guidelines

Responsible for the full Debtors and Cashbook function, which included administration, liaising with internal and external clients as well as suppliers & Financial Institutions.

KEY RESULT AREAS:

Debtors control and maintenance

• Receives documentation from relevant departments and journalism revenues/corrections and payments
• Compiles journals with detailed documentation on a monthly/daily basis
• Forwards journals for authorisation
• Communicates and negotiates with fee payers, lawyers, staff and departments to recover outstanding monies and arrange payment
• Prepares letters and communicates with Administrators on a monthly basis
• Prepares reports to apply for write off of irrecoverable debts and forward to the relevant authority.

Control accounts and journals

• Analysis and reconciles control account and obtain relevant documentation
• Journalise re-allocation
• Comply and uphold finance processes in line with company and statutory regulations

Payments

• Receives payments daily deposits and allocations
• Checks and ensure allocations are correct as per policy
• Forwards documentation to controller for checking
• Control and maintain debit order database ensuring all monies are collected. Communication with unpaid fee payers
• Comply and uphold finance processes in line with company and statutory regulations

 Special Projects

• Special projects as and when required by manager. Innovation and ideas to improve collections and administrative process. 

Adhoc duties

• Assist FM with ad hoc financial reports/duties as required
• Assist with HO office reception duties and ensure procedures are followed.
• Assist with adhoc duties 

QUALIFICATION REQUIREMENTS:

• Degree/Diploma in Financial Accounting
• D365 (Advantageous)
• Microsoft excel (Non – negotiable)
• Excalibur (Advantageous)

EXPERIENCE REQUIREMENTS: 

• At least 5 years’ experience in finance clerk position dealing with debtors, creditors & cashbooks.
• 5 years working experience in debtors and finance MS office proficient
• Debtors experience (Non – negotiable)
• 2 years working experience within a management/supervisory role

SKILLS REQUIREMENTS:

• Excel Literate
• Accounting packages and Windows
• Strong debt collecting skills Experience in dealing with creditors
• Computer Literate,
• Debt Collecting,
• Interpersonal skills
• Knowledge around Legislative updates

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Duties
Intersen phase Educators will be expected to establish and further extend students basic education foundations and to guide them toward developing abstract thought and successfully completing independent work across all the areas of their various curricula. They will need  :-

• to deliver future focused education in which students are motivated, inspired and challenged;
• to demonstrate strength of character, integrity and professionalism, at all times
• to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
• to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way

 They will be accountable for the following specific areas of performance :-

• Academic Delivery
• Academic Assessment & Reporting
• Student Behaviour Management
• School Brand Ambassadorship
• Administration
• Health & Safety

Qualifications & Experience

• an undergraduate degree (NQF level 6) and PGCE or B. Education (Intermediate, Intersen or Senior Phase)
• SACE certification and a police clearance are requirements
• 2-5 years Teaching Experience
• Computer and digital literacy
• First Aid

Attributes & Competencies

• A Lifelong learner who continually undertakes personal inquiry, reflection and action to inform their practice and understanding of teaching & learning and remains abreast of global education trends
• Demonstrated planning and organisation skills with superior detail orientation
• Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
• A proven track record of managing professional relationships with maturity and high EQ
• Professional time management is a minimum requirement of the role
• Demonstrated evidence of the ability to think critically and problem solve appropriately

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What You’ll Do:

• Be the first point of contact for prospective students and families, handling calls and emails professionally and warmly.
• Guide potential students through the enquiry and application process, providing personalized and detailed information.
• Maintain and manage enquiry records, ensuring a seamless transition from initial contact to application.
• Collaborate with our passionate team to refine and enhance the admissions experience.

We’re Looking For:

• Strong communicator with exceptional organizational skills.
• Individuals passionate about education and technology.
• Team players who are eager to contribute to an innovative educational environment.

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Job Profile Summary:

Purchase goods, materials and services to ensure that the company operational needs are met, considering price, quality and delivery and to ensure continuity of supply.

Reports to: Procurement Manager

Key Roles and Responsibilities: 

Purchasing Management

• Research select and purchase quality products and services.
• Ensure accurate administration of the requisition, purchase order and GRV process to eliminate payment related issues.
• Purchase goods, materials, components or services in line with specified cost, quality and delivery targets.
• Assess quality of order fulfilment and escalate any discrepancies to suppliers and management.
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.
• Conduct periodic site visits to obtain visibility of school calendars to be proactive in procurement planning.
• Monitor market trends, competitor strategies and market suppliers.
• Provide analysis on costs, new and existing and review cost reduction activities.
• Prepare reports and updates as and when required.
• Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements.
• Negotiate quotations to improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods.
• Ensure compliance to company guidelines, BBBEE strategy, industry legislation, purchasing policies and procedures.

Supplier Management

• Build, maintain and manage supplier relationships, keep up good communications and negotiate best pricing.
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
• Provide data to contracts management relating to supplier performance to enable evaluations.
• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
• Contact suppliers to resolve price, quality, delivery or invoice issues.

Qualifications:

• Minimum – Bachelor’s degree (Supply Chain Management preferred).
• Beneficial - Chartered Institute of Procurement & Supply (CIPS) or similar qualification or studying towards CIPS qualification.

Experience:

• Previous experience of working in a purchasing team preferably within an education environment.
• Experience of working closely with suppliers – between 3-5 years’ experience as a buyer.

Personal Skills / Competencies: 

• Critical thinking and negotiation skills.
• Strong communication skills, both written and verbal.
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
• Able to reduce costs and contribute to business improvements.
• Able to build and maintain effective and productive relationships with suppliers and key stakeholders.
• Analytical, numerically astute with strong demonstrated problem-solving abilities.
• Able to manage time effectively, prioritise tasks and achieve set targets.
• Able to work well under pressure and handle emergency and stressful situations.
• Keen attention to detail and accuracy.
• Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial.
• Computer literate, with advanced Excel skills/abilities.