New Vacancies at Motus Holdings Limited

Position Overview    

• The Financial Manager will manage the financial department and maintain internal control measures to ensure that the dealership is compliant to sound financial practices and good corporate governance.
• Supporting the Dealer Principal and Financial Director in the achievement of financial objectives, identifying areas of risk and improvement, and ensuring timely and accurate reporting.
• The Financial Manager furthermore supports the Human Resources function with personnel and payroll matters at dealership level.

Specific Role Responsibilities    
Key Duties and Responsibilities:

Prepare and report financial statements to Division, H.O. and auditors (internal and external).

• Prepare and complete various weekly, monthly and annual financial statements.
•  Complete monthly management reports.
•  Compile management accounts, including budgets, cash flows, variance analysis and commentaries.
• Produce financial and management information.
• Maintain the integrity and reliability of the financial data.

Ensure that month-end cut-offs are compliant in terms of company policies.

• Manage the effective and timely provision of financial, statutory and sustainability reporting including cash flows, variance analysis and commentaries.
• Oversee accurate reconciliation of all financial records to enable verification of the validity of transactions and to take appropriate action where required.
• Prepare and complete financial budgets for the dealership in conjunction with departmental managers and other stakeholders.
• Ensure effective and efficient administration of operational costs within budget, identify areas of financial and operational risk and escalate appropriately.
• Supervise cash management activities.
• Responsible for co-signatory of payments with Dealer Principal in accordance with approved policies and procedures.
• Manage and report on progress against operational budget in liaison with Dealer Principal.

Analyse and interpret financial information:

• Complete analysis of financial data to understand and compare business results; interpret and analyse financial data to draw conclusions and trends from the financial analysis.
•  Complete profit and loss analysis.
• Complete and update daily cash flow statement to establish working capital requirements.
•  Assist in the preparation and timely filing of all internal accounting and financial reports for governmental and regulatory bodies.
• Accurately calculate and process VAT, provisional tax etc.
•  Establish and monitor internal controls.

Implement corporate governance and compliance policies and processes to identify and manage risks and expose liabilities.

• Manage and control the administration and financial processes within the dealership.
• Conduct reconciliation of vehicles, parts, service assets, verify against accounting records and address all anomalies with senior line management.
• Manage supplier and customer relationships; ensuring effective debtors and creditors processes are in place and adhered to.
• Identify opportunities to minimize cost and increase revenue.
• Manage the security of all assets within direct control, i.e. cash, fixed assets, in line with approved policies, processes and procedures.
• Attract, retain, appraise and train, coach and develop finance and administration team members.

Important to Note: Financial Managers within Motus Ford Mazda Division assume the Human Resources function in the dealership, working closely with the Human Resources Manager on employee-related matters and practices. This includes, but is not limited to: -

• Implementation and management of personnel and payroll policies, processes and procedures at dealership level, responsible for all payroll input for the dealership;
• Administration and onboarding of new engagements, employee movements and management of terminations;
• Workforce planning and management of the headcount budget and dealership structure;
• Coordination of recruitment, training/ learning and development, performance management, reward and recognition activities for the dealership;
• Independently handling employee relations matters to ensure an optimal working environment, obtaining assistance from HR as and when necessary.
• Management of employee personnel records for dealership staff.

Qualifications and Experience    
Experience Required:

• 5+ years' accounting/ financial management experience in a similar environment, of which at least 2-3 years' in a team lead/ management role.
• Relevant experience in the automotive industry.

Minimum Qualification/s Required:

• BComm degree with Accounting NQF7+.
• Recognised Management/ Leadership Diploma or Certificate – desired.

Other Requirements:

• Valid, unendorsed driver’s license and the ability to competently and legitimately drive.
• Computer literate; highly proficient in Excel, Outlook, Powerpoint and Word.
• A working knowledge of the NCA, CPA, FICA and other legislation and frameworks relevant to the retail motor industry.
• Knowledge and ability to use relevant DMS functions (Automate).

Skills and Personal Attributes    
Skills and Expertise Required:

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure.
• Interpersonal competence; effective at working with people.
• Financial Management and Performance Reporting
• Financial and commercial acumen/ thinking.
• Financial and Accounting Control
• Sound knowledge and understanding of financial, accounting and tax concepts, financial statements, trial balance, financial record keeping process etc.
• Analysing and reconciling financial information and data, identifying auditing discrepancies and reporting on such, ensuring root cause analysis is carried out and corrective and preventive measures are implemented.
• Planning and organising
• Problem-solving and judgement skills.
• Decision making and action orientated.
• Conflict resolution
• Impact and Influencing
• People Management and Development skills, including effective delegation ability.
• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time.
• Able to work independently and under pressure.
• Improvement Orientation

Personal Attributes:

• Professional
• High level of detail and accuracy
• Energetic and self-motivated
• Resilient
• Hard working
• Deadline driven
• Systematic and methodical.
• Someone who upholds professional ethics and values.
• An independent thinker; comfortable taking a stand in the interest of good governance and isn’t easily pressured.
• Must be assertive and mature in outlook.

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Job Description  

•  The HRBP will be responsible for providing strategic, operational, and administrative HR support to the business through appropriate advice and best solutions. 
• We are looking for an experienced and results-driven HR business partner to align our HR initiatives and functions with business objectives and business needs. Their experience in human resources management, will aid our organization in adding value to overall business objectives, providing HR solutions, resolving grievances, retaining a talented workforce, and ensuring compliance with labour law regulations.

Specific Role Responsibilities    
Key responsibilities

• Partner with key business decisions to ensure the effective management of employees through the fair, efficient and application of best practice.
• Provide guidance and partnership to the business in the areas of workforce planning, talent management, succession planning, onboarding and performance management to align the needs of the business to the workforce.
•  Support business in the implementation of people practices in line with the operational needs of the business.
• Support employee experience value chain and seek for opportunities for continuous improvement of processes and systems
• Provide ER support and guide to the business on effective management of employee relations including management of CCMA, DRC and handling disputes
• Facilitate the talent management process elates to acquisition, selection, retention and development of staff within the business.
• Collaborate with stakeholders to develop and implement initiatives aimed at optimizing and managing organizational design, organizational effectiveness, employee engagement and retention.
• Continuously monitor turnaround times and quality standards and resolve issues speedily to enhance client service delivery.
• Manage the implementation of organizational design, training & development, succession planning, talent mobility, organization culture (incl. DE&I), and performance management imperatives to retain and grow top talent, manage poor performance, and meet current & future human capital requirements.
• Coach, advise, and support business leaders on how to effectively manage their teams through the deployment of the right people practices supported by company policies.
• Manage the implementation and execution of change management processes (including communication, planning, stakeholder engagement, assessments etc.) to ensure organizational readiness and minimum disruption of normal business operations.
• Facilitate and or lead HR-related projects, initiatives, and programs and ensure they deliver on business and HR strategy.
• Employ the use of HR analytics to provide insights on staffing needs, workforce productivity and optimization, training, and recruitment successes.
• Contribute to management reports on the overall status of human resources and progress on related projects

Qualifications and Experience    

• At least 5 years Human Resources Business Partner At least 2 years of OD experience (including team facilitation and coaching)
• Minimum 5 - 7 years of HR/IR experience, including the ability to handle DRC & CCMA cases independently
• A degree in Human Resources Management, Industrial Psychology or Social or Behavioural Sciences
• or equivalent qualification
• Knowledge of and experience in HUMAN RESOURCES practices and IR legislation
• Willingness to travel between different dealerships / regions

Skills and Personal Attributes    
KNOWLEDGE:

• Competency based interviewing
• Performance Management
• Job Profiling & Grading
• HR Risk Management
• HR Legislations (LRA, BCEA, EE, BBBEE Act etc.)

SKILLS:

• Strong leadership skills
• Excellent communication skills
• Analytical skills
• Problem-solving skills
• Proactive nature
• Excellent interpersonal skills
• Attention to detail
• Excellent people management skills

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Main Job Activities:
 Sales & Marketing Activities:

• Ensure agreed targets are met
• Assist in all marketing activities, informing customers of special parts sales or promotions
• New account prospecting – formulate sales strategy
• Effectively utilize prospecting system
• Maintain an effective data base management system
• Formulate a sales strategy
• Quotations prepared using dealership procedures
• Effectively communicate with parts team on new customer information

 Customer Care:

• Conduct all transactions with customers professionally
• Ensuring a positive image of the Brand/Dealership
• Ensure accurate identification of customers’ needs
• Ensure customers’ orders/quotations are processed speedily and accurately
• Maintain effective communication with existing and prospective customers
• Queries to be handled efficiently and courteously
• Follow up and feedback on parts on back order
• Follow through from order until delivery to customer

 Product Knowledge:

• Knowledge of customer base
• Ensure all product knowledge training is attended
• Ensure all MBSA standards are known and adhered to
• Stay abreast of new developments in market place
• Understand Parts Warranty procedure

Administration:

• Adhere to company credit procedures
• Call sheets completed timeously

Qualifications and Experience    
Education & experience:

• Minimum Grade 12
• Computer Literate (preferably experience in the use of Kerridge)
• 3-5 years’ experience in the same or similar position.
• Knowledge of motor industry preferable (Mercedes Benz)
• Driver’s license

Skills and Personal Attributes    
Skills & personal attributes:

• Integrity
• Team work
• Negotiation skills
• Follow through skills
• Self-driven and resilient
• Customer responsiveness
• Ability to cope with pressure
• Interpersonal skills (emotional maturity / cross functional collaboration)

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Position Overview    

• The purpose of this position is ensuring that the branch maximizes gross profit and unit sales, Rand sales and 2nd gross targets are met.

Specific Role Responsibilities    

• Ensuring that the Branch maximizes gross profit and ensures unit sales, Rand sales and 2nd gross targets are met.
• Working closely with the F&I Manager to ensure that all financial and insurance requirements are adhered to.
• Stock and Asset Management - ensuring that stock and cash is managed accordingly.
• Communicating all procedural requirements to Branch personnel and ensuring implementation thereof.
• Ensuring that required reports are forwarded timeously.
• Meeting with all staff at least once a month to discuss the following: o Month end results.o Local marketing activities. o Business opportunities. o Weaknesses and ways to counter them.
• Ensuring that all F&I administrative functions and compliance are efficiently carried out by Branch personnel.
• Ensuring that all Branch staff are trained on internal courses as well as on the job training to maximise efficiency and productivity.
• Carrying out performance appraisals as required.

Qualifications and Experience    
Minimum Experience: 

• 3-5 years relevant experience

Minimum Qualification: 

• Grade 12 
• NCA qualification

Minimum Requirements: 

• A valid Driver’s License. 
• Computer literate 
• Some understanding of the compliance governing the retail industry would be an advantage. 
• Help develop a culture for professional collaboration, team building, consensus building, and conflict resolution. 
• Knowledge of the area’s most spoken languages an advantage.

Skills and Personal Attributes    
Competencies:

• Business and operations management.
• Excellent sales and marketing skills.
• Good report writing skills.
• Customer and sales management
• Personnel management skills
• Time Management skills 
• Planning, monitoring, evaluation and reporting.
• Managerial competenceAbility to effectively communicate goals, objectives, problems and solutions to staff and management.
• Negotiation skills
• An understanding of Auto Pedigree products and services.
• Sound knowledge of business and accounting principles. 
• Ability to comprehend stock balance, asset and ledger reports.
• Ability to provide counselling, coaching, mentorship and support to ensure harmonious work environment.

Networking

Personal Attributes:

• Committed
• Professional
• Resilient
• Honesty and integrity in all business dealings. 
• Well groomed 
• Energetic

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Job Description    

• This is an exciting opportunity for an individual that is prepared to push themselves to achieve excellent results. 
• The candidate will need to be confident, driven, have a learning disposition and be prepared to part with knowledge in order to facilitate growth within their team.
• Please note that preference will be given to Employment Equity candidates, in line with the Companies transformation goals

Specific Role Responsibilities    

• The candidate will be required to manage the day to day operations of the business including but not limited to the following: 
• Sales peoples activitieso Stock management
•  Valuation of trade in carso Management of the Higher Gear systemo Management of the Bid4Cars valuation system
• Disposal of wholesale cars through the trade center
• The authorization of reconditioning worko Due diligence with regards to supplier workmanship and pricing

Qualifications and Experience    

• - 2-3 years experience in same or similar role- Minimum 3 years experience in the motor industry

Skills and Personal Attributes    

• Ambitious (Our goal is to be the number one dealer in the country)
• Driven (The hours will be long, (07:30 -18:00) 6 days a week and public holidays, the pressure will be intense but it will be rewarding)
• Innovative (must be able to think outside the box and come up with new ideas to maintain the number one position, web business will be a key focal area )
• Team Player (You will be required to work with and support other department managers)
• Exceptional leadership skills (You will be required to lead by example and operate with integrity)

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Position Overview    

• The HARP BDMis expected to formulate and position the Hyundai Approved Repairer Programme (HARP) resources and functions in order to ensure alignment, implementation, profitability and long-term panel parts (Crash Parts) business growth. Key focus is to grow HASA Panel Parts business and optimise processes across the HARP value chain.

Specific Role Responsibilities    
Database Management

• Responsible for HARP Database Management
• Ensure the Validity, Accuracy and Completeness of the Data
• Drive accurate capturing of panel transactions in DMS (input of critical fields)
• Drive MBR timeous data submission in BAMs
• Ownership of the HARP Processes and System

Data Mining

• Using tools (i.e. Balance Scorecard and SWOT Analysis) to guide mining presentation of the data
• Present Insights (on a weekly and monthly basis), with robust action points, that can be correlated to either incremental revenue, cost savings or control environment
• Value-added Analytics

Deriving Opportunities from Mined Data

• Establish KPI’s and the required reports to assess Panel management performance - to be reported Weekly (Financial and non-Financial)
• Control Environment improvement - monthly assessment and review
• Implement productivity and quality standards
• Scheduling expenditures, analysing variances and initiating corrective actions
• Fleet Vendors Analytics – use Analytics to identify potential Fleet partners and key customers and see through positioning of HARP value proposition
• Ensure panel parts supply rate objectives are met
• Maintain and sign off on all MBR approvals, cancellations and WIP

Deriving value from Stakeholders in the Value chain

• Focus on growing the Panel business through strategic unlocking of value from various stakeholders in the HARP value chain
• Intimately understand the HARP value chain and be agile (stay on top of panel market developments)
• Formulation of stakeholder SWOT analysis with keen action plans
• Formulate and sustain HARP Stakeholder engagement strategy
• Maintain a database of the key panel market stakeholders and decision Build and maintain strategic relationships to unlock value
• Relationship building and alignment with Insurance Regular interactions required
• Relationship building and alignment with Motor Body Repairers (with emphasis on key Groups)
• Relationship building and alignment with Motor Body Repairer Associations
• Relationship building and alignment with Assessors
• Relationship building and alignment with other OEMs
• Drive, plan and execute periodic HARP campaigns and forums - targeting key decision makers e. Assessor golf day; MBR forums etc
• Communicate and liaise with clients, relevant stakeholders and other internal departments to facilitate information dissemination, flow, customer satisfaction and

Financial Management, Compliance and Reporting

• Meets financial objectives by forecasting requirements quarterly & preparing an annual budget
• Preparing weekly management meeting decks and packs before Insurance meetings etc
• Prepare monthly HARP Analytical file and reports
• Drive strategic imperatives as directed by the GMs and Directors operationally
• Timely computations and settlement of monetary obligation in line with stakeholder SLAs (i.e Insurer rebates)
• Ensure that HARP Stakeholders SLAs requirements are met
• Document and maintain all HARP SOPs
• Adhoc tasks as and when required

Qualifications and Experience    

• Postgraduate Commerce qualification (or other relevant qualifications)
• Min 7 years working experience - 3 years in an operational role within Automotive and/or Insurance
• Operational and Commercial orientated
• MS Office proficiency – at an advanced level (Excel, Word, PowerPoint etc)
• Systems proficiency (DMS, Autoline Drive; Automate) an added
• Data mining & analysis are a major component of this role thus must be highly analytical and keen attention to detail.
• Strong and confident negotiator with the ability to negotiate at all
• Highly effective team leader
• Travelling required

Skills and Personal Attributes    

• Systems proficiency (DMS, Autoline Drive; Automate) an advantage.
• Review and analysis are a major component of this role and therefore being analytical and having attention for detail is crucial.
• A self-starter in identifying and resolving potential problems
• Highly Motivated
• Inclusive leadership style
• Analytical
• Street-wise
• Ability to work independently
• Optimistic and positive minded
• Results and deadline driven
• Strategic and logical thinker
• Systems-orientated
• Self-starter

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Position Overview    

• Reporting to the Parts Manager, the person in this position will be responsible for achievement of sales targets and ensuring customer satisfaction and service delivery, maintaining and increasing our customer base by visiting distributors, fleet owners, trade outlets and shops, selling parts and accessories.

Specific Role Responsibilities    
Key Duties and Responsibilities:

• Ensure that parts sales budget is achieved through managing and growing a portfolio of customers to increase revenue and parts spend.
• Maintain and increase market share within area of responsibility.
• Retain existing customers by ensuring customer satisfaction.
• Adhere to Company Discount Policy.
• Ensure that all documentation is completed in time in a clear and accurate manner
• Ensure that all part exchange replacements and reconditioned items schemes are operated according to company policy in this regard.
• Ensure regular and helpful contact with all customers. Keep accurate schedule of regular customer visits.
• Communicate market opportunities to management and other departments.
• Ensure all customer queries are dealt with efficiently and effectively. Ensure all customer issues are reported and resolved.
• Ensure all customers are introduced to new policies and promotions.
• Ensure regular and helpful contact with all customers and dealership staff.
• Ensure all returned parts are properly documented and recorded.
• Maintain regular communication with Parts Manager.
• Attend to all meetings and training courses when required.
• Cooperate with all staff to further the interests of the dealership.

Qualifications and Experience    
Knowledge, Skills and Qualification Requirements:

• Parts sales/tele sales experience is in the motor industry is essential. Preference will be given to a candidate with sales experience and customer relationship management. Relevant Ford experience is an advantage.
• Matric/ equivalent NQF4 qualification.
• A valid drivers license and the ability to competently and legitimately drive.
• Fully computer literate/ proficient in MS Office applications (Word and Excel).
• Knowledge of Automate will be an advantage.
• Must have excellent verbal communication skills.
• Customer and Team Orientation
• High product knowledge as well as offering product solutions to customers.
• Ability to follow up on all active prospects and update customer data base regularly.

Skills and Personal Attributes    
Skills & Attributes:

• Parts Sales skills
• Excellent verbal communication skills
• Planning and organising
• Time management
• Customer and Team Orientation
• High levels of product knowledge as well as matching product solutions for customers
• Ability to follow up on all active prospects and update customer data base regularly.

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Position Overview  

•  To manage an organised and efficient parts department, and ensure effective parts availability through process management and accurate stock inventory control; providing a return on dealer capital invested in parts to achieve profitability, dealership Aftersales objectives and customer satisfaction.

Specific Role Responsibilities    
Key Duties and Responsibilities:
PARTS: -

• Ensure profit target achievement and return on dealer capital invested in parts inventory.
• Achieve industry leading standards of parts process efficiency and stock control.
• Manage inventory within the Parts area, ensuring that stock levels are optimal, and all inventory-related processes are adhered to. Establish individual parts inventory levels and balance them for maximum turnover.
• Ensure that parts inventory turns are a minimum of 12 -14 times per year.
• Prospecting new business.
• Accomplish objectives using proper purchasing procedures, inventory control, staff resource utilisation, security, pricing, selling tactics, displaying and advertising.
• Prepare and administer an annual operating budget for the parts department.
• Maintain a balanced inventory consistent with the requirements of the service department, ARC, wholesale accounts and the public.
• Establish pricing parameters in each customer category that generate enough gross profit to produce a satisfactory profit while maintaining customer loyalty.
• Monitor and manage inventory to minimise obsolescence.
• Manage and ensure stock order procedures are per manufacturer’s processes.
• Ensure that stock orders represent at least 70-80 % or OEM required equivalent percent of all orders.
• Ensure that the Motus policy on the special ordering of parts is implemented and adhered to.
• Analyse sales, expenses and inventory monthly to maintain profit goals.
• Develop and administer a wholesale parts program to produce profit.
• Work with the Service Manager and ARC Manager to ensure a timely turnaround of parts needed for internal jobs.
• Provide technical assistance to parts department employees.
• Monitor daily reports and sales productivity; including tracking lost sales.
• Assists in the collection of past-due accounts.

GENERAL: -

• Ensure the highest level of customer satisfaction, service level achievement, and customer retention.
• Responsible for achieving the annual budget of Parts Department.
• Manage financial (e.g. cash/debtor payments not outstanding more than the Motus specified time period; credit and stock adjustments signed off in accordance with business policy, etc.) and non-financial risk (e.g. compliance with the OHSA) within the departments.
• Maintain good housekeeping within the department/ dealership environment as well as departmental vehicle/s.
• Manage and improve environmental, health and safety standards.
• Hold weekly department meetings to ensure effective communication.
• Lead, manage, mentor, attract, retain, develop and monitor the performance of all parts department staff.
• Understands, keeps abreast of, and complies with changes in legislation and/or regulations that may affect parts sales.

Qualifications and Experience    
Experience Required:

• 8+ years relevant Parts experience in the automotive industry.
• A minimum of 3-5 years of relevant parts management experience in the automotive industry.

Minimum Qualification/s Required:

• Matric/Senior Certificate
• Recognised relevant industry related qualification (or working towards) – highly desired.
• Recognised Management Diploma or Certificate – an advantage.

Other Requirements:

• Valid, unendorsed driver’s license and the ability to competently and legitimately drive.
• Computer literate
• An effective understanding of financial budgeting and forecasting principles.
• An effective understanding of relevant technology and systems.
• An effective understanding of the Environmental and Occupational Health & Safety Acts.

Skills and Personal Attributes    
Skills and Expertise Required:

• Have sound communication skills in English and language commonly spoken in the area (speak & write).
• Interpersonal competence; effective at working with people.
• Leading, supervising and people management competence.
• Tactical parts management skills and expertise.
• Planning and organising
• Commercial acumen and thinking.
• Mechanical insight
• Systems- and process-oriented
• Analytical
• Problem solving skills
• Delivering results and meeting customer expectations.
• Coping with pressure and setbacks.
• A team player
• Decision making and action orientated.
• Conflict resolution
• Impact and Influencing

Personal Attributes:

• Initiative
• Perseverance
• Adaptability
• Some who values and builds relationships.
• Alignment with the brand.
• Positive thinking