Latest Vacancies at Department of Agriculture, Land Reform and Rural Development

REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and National Diploma / Degree in Financial Accounting / Finance Management / Cost and Management Accounting.
• Minimum of 3 years’ experience at supervisory level (Senior State Accountant) in the financial reporting environment.
• Job related knowledge: Financial systems: Basic Accounting System (BAS), Personnel and Salary Administration (PERSAL), Safety web.
• Computer accounting software: Microsoft Excel and Word.
• Generally Accepted Accounting Principles (GAAP).
• Knowledge of Financial Accounting Systems.

Job related skills:

• Computer literacy. Communication skills (verbal and written).
• Organisation skills. Interpersonal skills.
• Budget forecasting.
• Team management skills.
• Presentation skills.
• Report writing skills. Financial management skills. A valid driver’s licence. 

 
DUTIES :

• Manage, monitor and verify the Pay Master General (PMG) and commercial bank accounts of the department.
• Manage, monitor and verify the bank reconciliation and requisition of funds.
• Manage, monitor and verify the cash and cash equivalent ledger accounts and the monthly reporting for the compliance certificate.
• Manage the administration of the commercial bank accounts.
• Review and compilation of the policies and Standard Operating Procedures.
• Manage, monitor and verify the collection of the departmental revenue.
• Manage and monitor the collection of revenue, revenue related ledger accounts and inputs to the compliance certificate.
• Manage and monitor the revenue inputs for: 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Agriculture / Agricultural Economics / Development Studies.
• Minimum of 2 years’ experience in a cooperatives and enterprise development environment.

Job related knowledge:

• Good knowledge, understanding and interpretation of budget management.
• Good knowledge of departmental land reform programmes, legislation and procedures.

Job related skills:

• Communication skills (verbal and written).
• People management skills.
• Negotiation skills.
• Performance management skills.
• Conflict resolution skills.
• Facilitation skills.
• Capacity building skills.
• Financial management skills. Map reading, analysis and interpretation skills.
• A valid driver’s licence.
• Willingness to travel and work irregular hours. 

 
DUTIES :

• Support rural enterprise and industries supported in areas with economic opportunities.
• Conduct need assessment.
• Compile a memo for support.
• Compile specifications.
• Liaise with other relevant stakeholders’ e.g Gauteng Department of Agriculture and Rural Development (GDARD).
• Monitor and verify delivery and implementation of procured items.
• Create database of cooperatives and enterprises.
• Ensure enterprise complies with legal entity registration policies and governance.
• Monitor supported enterprises.
• Submit Portfolio of Evidence.
• Facilitate skills development for cooperatives and rural enterprises. Conduct skills audit / training gaps assessment.
• Liaise with training coordinators for training.
• Assist with logistical arrangements for training.
• Update database. Submit Portfolio of Evidence.
• Create job opportunities.
• Ensure creation of job opportunities in enterprises supported.
• Submit Portfolio of Evidence. Facilitate market linkages.
• Identify market requirements. Facilitate market requirements standards and compliance.
• Facilitate signing of the contract / letter of intent. Submit Portfolio of Evidence.
• Render farmer In Year Monitoring (IYM), Revenue 42, Estimates of National Expenditure (ENE) / Adjusted Estimates of National Expenditure (AENE).
• Manage and oversee the annual review of revenue tariffs, sources and free services.
• Review and compilation of the policies and Standard Operating Procedures.
• Compile Annual Financial Statements (AFS) and quarterly Interim Financial Statements (IFS) in accordance with the Public Finance Management Act (PFMA), Accounting Manual for Departments (AMD) and the Modified Cash Standards (MCS).
• Review, analyse and validation of supporting documents for inputs to the IFS / AFS in terms of the AMD and MCS for completeness and accuracy.

Completion and preparation of the IFS / AFS template and working papers for the following notes:

• Employee Benefits, Lease commitments, Impairment, Irregular / fruitless expenditure.
• Accrued Departmental Revenue.
• Operating Lease Revenue.
• Manage, monitor and oversee month-end closures on BAS.
• Request and monitor reports of all suspense accounts and initiate and oversee corrections.
• Verify and monitor the suspense accounts that should be or preferably be zero before closure of a month.
• Communicate information to the different divisions to clear the amounts before the month-end closure.
• Ensure that all requirements have been met to close at prescribed date on BAS.
• Process and oversee the month end closure on BAS mobilisation.
• Organise and mobilise community for participatory development linked to commodity value chains and Agri-Parks program.
• Ensure Invitation to meetings.
• Arrange all logistics for the meetings. Report and provide Portfolio of Evidence. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Environmental Health / Safety Management.
• Minimum of 2 years’ experience in the occupational health and safety environment.
• Job related knowledge:
• Knowledge of occupational health and safety legislation and other related matters.

Job related skills:

• Tack and diplomacy.
• Good communication skills (verbal and written).
• Good interpersonal skills.
• Integrity and honesty.
• Report writing.
• Independent worker.
• Team worker.
• A valid driver’s licence (compulsory).
• Willingness to travel extensively and work irregular hours. 

DUTIES :

• Promote occupational health and safety (OHS) standards within the province. Conduct OHS assessment on Department of Agriculture, Land Reform and Rural Development (DALRRD) offices in the province.
• Facilitate and assist the Assistant Director: Provincial Coordination and Special Events with Health and safety matters.
• Facilitate the appointment of statutory appointees. Participate in the OHS committee meetings.
• With direction of the Director: Corporate Services participate in provincial and municipal health structures meetings to stay abreast of relevant prescripts.
• Liaise with relevant local authorities on suspicion of disease outbreak.
• Identify health risk areas in DALRRD’s offices and communicate recommended safety measures.
• Investigate and evaluate complaints lodged against the Department pertaining to aspects of health and lead the implementation of the remedial actions.
• Involve members of staff in matters affecting their health.
• Educate members of staff on necessary health and safety promotion measures.
• Regularly inspect all possible sources of health and safety hazards in offices.
• Conduct training and safety awareness to employees of the Department within the province.
• Facilitate training of statutory appointees.
• Conduct safety awareness to employees of the Department within the province.
• Report on the status of the Occupational Health and Safety Programme.
• Report to the Assistant Director: Provincial Coordination and Special Events on an ongoing basis.
• Liaise with relevant stakeholders on matters pertaining to OHS.
• Communicate to staff any relevant information on OHS. Contribute to development and implementation of the contingency plan.
• Facilitate the development or review of the office emergency evacuation plan.
• Facilitate the customisation of an emergency evacuation plan.
• Liaise with relevant stakeholders on the preparation of emergency evacuation drills.
• Promote incident management within the province.
• Investigate OHS incidents and recommend a remedial action to management.
• Liaise with Human Resource on Injury on Duty reported cases for further handling. Revise awareness on hazards attached to the work activities.
• Promote liaison with internal and external stakeholders.
• Liaise with Division: Facilities Management of supply chain management on the implementation of OHS in the Department.
• Liaise with Employee Health and Wellness on rehabilitation of employees after incidents.
• Liaise with the municipality and other relevant stakeholders on emergency evacuation plan / drills. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate.
• Minimum of 2 years’ experience as a cadastral registry clerk in registry services.
• Job related knowledge: Classification of correspondence. Ability to identify cadastral documents.
• Job related skills: Organising skills, Communication skills (verbal and written), Inter-personal skills, Computer literacy skills.
• Good physical health. Ability to work under pressure.
• Ability to perform in a diverse team. 

 
DUTIES :

• Preliminary checking of cadastral documents received.
• Conduct preliminary checking of all documents received, including digital lodgement.
• Make necessary print of digital lodgement.
• Stamp digital lodgement letters with date stamp and multimedia stamp.
• Check fees paid for corrections. Ensure fees of digital lodgement are verified by cashier.
• Mentioned documents ticked on original covering letters.
• Report any contradiction information. Dispatch approved cadastral documents.
• Receive and prepare cadastral documents and other correspondence for dispatch purpose.
• Email dispatch notification to the land surveyor.
• Check diagrams and references on letters received for correctness.
• Check correspondence letters for correct file references.
• Forward approved documents to post approval flow points.
• Create post approval packets and forward task list.
• Keep records of dispatched documents.
• Add diagrams, general plans, dockets, original covering letters and survey records envelopes together and put in pigeonhole.
• Register caveats and send deeds. Dispatch on registry and movement.
• Update lodgement register. Arrange courier services if needed.
• Maintain approved filing system and all correspondence.
• File daily correspondence files and close volume as needed. Report faulty equipment.
• Prepare and maintain correspondence file covers, replacing of old and torn covers.
• Maintain register for opened files.
• Undertake stocktaking of files.
• Maintain files and file room as per National Archives Act.
• Keep file database / register updated.
• Check that filing equipment is in good working condition and that the filing space is still adequate and that the room is neat and clean. Render a register inquiry services.
• Attend to all clients’ requests pertaining to correspondence files and collections, telephonically and on counter.
• Complete client registers at all times and sign.
• Locate and retrieve files on request. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 10 Certificate / Adult Basic Education and Training (ABET) qualification and a valid driver’s licence.
• Minimum of 7 months relevant experience. Job related knowledge: Knowledge of the city(ies) in which the function will be performed. J
• ob related skills: Organising skills.
• Good communication skills (written and verbal). Interpersonal skills and Basic literacy.
• A reliable and creative individual who is prepared to work under pressure and as part of a team. 

DUTIES :

• Drive light and medium vehicles to transport passengers and deliver other items (mail, documents, office equipment).
• Collect, distribute and control movement of documents.
• Do routine maintenance on the allocated vehicle and report defects timely.
• Perform daily pre and post trip vehicle inspection to ensure that the vehicle is always in the best condition.
• Complete all the required and prescribed records and logbooks with regard to the vehicle and the goods handled. Maintain accurate and up to date schedule trip sheets i.e. log official trips, daily mileage.
• Collect and deliver documentation and related items in the Departmental / Branch / College or any other component within the Departmental related external parties.
• Ensure proper and secure control over movement of documents.
• Assist in registry functions.
• File incoming correspondence and help trace the file. Copy and fax documents.