Job Vacancies at AVI Limited

An exciting opportunity exists for a DIVISIONAL ENGINEERING EXECUTIVE at NATIONAL BRANDS LIMITED.  The role is responsible for overseeing all engineering-related activities in the ENTYCE DIVISION, consisting of the Coffee & Creamer factory in Isando and the Tea factory in Durban.  The two main areas of accountability are maintenance (asset care), and capital projects, and the position will also provide leadership to the division’s energy & sustainability strategy. 

The successful candidate will be based at the Coffee & Creamer factory in Isando, and will report to the Divisional Operations Executive.  Direct reports are the Divisional Project Manager and the Production Software Specialist (Entyce). 

KEY OUTPUTS 

Maintenance (asset care)

• Maximise production equipment reliability, availability and performance through appropriate TPM/WCM and RCM practices across the factories within the division
• Optimise the maintenance strategies and maintenance mix for equipment: preventative maintenance, shutdowns (annual or otherwise), condition monitoring, autonomous maintenance, opportunistic work and effective cleaning and lubrication strategies for each factory within the division
• Manage the relationships with key OEM’s and manage the KPI’s of OEM service level agreements across the factories within the division
• Ensure effective systems in place for the stock holding of recommended spares (OEM and otherwise), warranty tracking and the identification and classification of critical spares
• Take ownership of CMMS software across the factories within the division, including implementation, improvement, effective use, standardisation and appropriate reporting practices
• Custodian of equipment standards & specifications for the division
• Auditing of engineering processes and procedures, and driving site and divisional improvement action plans
• Jointly with the Divisional Industrial Engineering Manager standardise problem solving and root cause analysis within maintenance across the division
• Assist with significant root cause analysis investigations
• Involvement with outsourced services as and when required
• Identify specific needs and develop specialist Engineering skills within the factories and centralised structures
• Play an oversight role in the development and implementation of the technical skills programs in factories across the division 

Projects

• Ensure the successful commissioning of new plant and machinery
• Ensure that approved CapEx delivers the capex commitment at each factory within the division
• Establish and sustain project management methodologies and systems across the division
• Develop an automation strategy for the division with the Production Software Specialist, and support site engineering personnel with implementation
• Manage significant capital projects from the justification stage throughout the project life cycle to accelerate equipment selection, commissioning, performance ramp-up and maintenance integration through following sound project management principles
• Provide input into medium and long-term CapEx requirements 

Energy and Utilities

• Develop, with site Operations Executive and Engineering Managers, programmes to support factory efficiency demands are met as per business targets
• Oversee divisional monitoring, tracking and reporting of utilities usage
• Play a key role in identifying and implementing technical solutions that will address cost and risk concerns related to energy and utilities equipment and infrastructure (new and existing) 

Health, Safety and Environment

• Drive equipment compliance with relevant safety regulations, including the General Machinery and Driven Machinery Regulations
• Ensure facilities and infrastructure are conducive to employee health and wellness 

Food Safety

• Ensure site infrastructure and equipment is designed, installed and maintained in such a manner that Food Safety is not compromised
• Drive standard of utilities (water and compressed air) and ensure this is in line with Food Safety Standards 

General

• Agree a cost reduction / optimization plan for each factory within the division in respect of asset performance, which includes care of existing assets and timeous replacement.
• Establish capital expenditure and maintenance priorities to improve health & safety, risk (including theft and fraud), short-term capacity and efficiency of each factory within the division
• Ensure functional integration and promote cooperation between production and maintenance
• Functional coaching of site Engineering Managers, in collaboration with site Operations Executives 

Qualification:

• Sc / B.Eng in Engineering
• Qualification in Maintenance / Reliability Engineering preferable
• GCC advantageous
• ECSA membership advantageous (Pr. Eng preferred)
• MBA advantageous 

Experience:

• 15 years in engineering management, with deep experience in leading asset care programmes and good experience in project management
• At least 10 years at a senior management level
• FMCG or manufacturing industry 

Competencies

• Thinking analytically and rationally
• Developing strategies
• Attention to detail
• Problem-solving
• Making decisions
• Managing risk
• Meeting deadlines
• Clear & articulate communication (verbal and written)
• Embracing change
• Planning and organising
• Maintaining productivity
• Perseverance

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NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

A vacancy has become available for a SALES & FINANCE ADMINISTRATOR to join our National Brands team based in Bryanston. Attention to detail and strong numerical aptitude coupled with your ability to work independently in a team environment is required for this role. The successful candidate will report directly to the Sales Support Manager.

Line Manager: Sales Support Manager

Number of Direct Reports: 0

Job Specification:

Key Performance Areas:

• Compile and update the Customer Managers Adhoc spend reports on a monthly basis.
• Control the provision and payment of Co-Op /Advertising, Rebates, Agents Commission and Warehouse allowances.
• Reconcile the general ledger for these accounts and liaise with Auditors.
• Report on Spend / Performance at various levels – Liaise with debtors and process credits for deducted claims.
• Various Reports and analysis as requested by Sales Management.
• Liaise with Customer Managers Adhoc Spend Reports on a monthly basis.
• Liaise with Customer managers to ensure Adhoc spend is accurate and timeously updated
• Manage and resolve queries and discrepancies
• Participate as part of the sales support team
• Consolidation of all B2B invoices coming through on a daily basis for All Trading Terms and Co-Ops.
• SAP Bulk File Updating on a monthly basis.
• Work closely with the National Customer Managers – on all Deductions/Claims on a daily basis to aid in completing the claims timeously.
• Closing and Rejecting Workflows on the FSS Workflow system when required.

Minimum Requirements:

Experience:                                                                   

• 3 – 5 years’ experience in a Sales and Finance Administration OR Accounts Administration role
• FMCG / Consumer Goods is essential

Qualifications:

• Matric
• A tertiary qualification in Accounting/Finance/Bookkeeping would be advantageous

Additional Requirements:

• Advanced Excel
• SAP System required

Competencies:

• Thinking Analytically
• Meeting Deadlines
• Building Relationships
• Attention to Detail
• Staying Composed
• Minimising Risk
• Planning and Organizing

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I&J is a leading fishing company and manufacturer of high quality chilled and frozen foods. For more than 100 years, I&J has been a trusted name in seafood – it operates a modern and efficient fleet and continues to train and develop experienced fishing crews committed to fishing responsibly, with a long-term vision.

An exciting opportunity has arisen for an INDUSTRIAL SISTER at I&J, , Cape Town. The purpose of this role is to manage, treat and refer work related injuries on duty. Manage and treat emergency health management and resuscitation. 

JOB SPECIFICATION:

KEY PERFORMANCE AREAS:

• Examine, diagnose and treat presenting illnesses and injuries
• Records accurate and confidential medical information for patients
• Primary health care given to all employees within our scope of practice
• Refers to outside agencies/Day hospitals for specialist treatment
• Daily health education, one on one with regard to Health and wellness
• Ordering of drugs and medications within surgery budget which is controlled by the clinic as well as assist with the forecasting of the budget requirement
• Conducts Medical surveillance programme which includes: Entrance Employment Medicals, Annual Medicals, Job specific annual medicals for cold store and Hyster Drivers
• Identify and treat infectious diseases which could impact on the quality of our product
• Ensures that annual audiograms are conducted on all employees who enter a noise zone
• Close liaison with Risk Dept. regarding injuries on duty
• Liaise and refer to doctor on all cases of possible disability
• Conduct monthly Hypertension and family planning clinic weekly (State stock)
• Responsible for ordering and re-stocking First Aid Box`s
• Possess the ability to work independently
• Manage Costs effectively
• Ability to work varying shifts, across sites
• Prioritising work loads
• Ability to accurately update and maintain records
• Work across sites within 10km radius.

MINIMUM REQUIREMENTS:

EXPERIENCE:

• 5 years in an Occupational Health environment
• Primary Health care experience
• Emergency Care/ Emergency drugs
• Injury on duty Management

QUALIFICATIONS:

• Registration with SA Nursing Council
• General Nurse (NQF level 4)
• Dispensing License
• Certificate in Reproductive Health Care
• Degree in Occupational Nursing
• Membership of S.A.S.O.H.N ( Society of Occ. Health Nurses)
• Spirometry/Audiometry

TECHNICAL COMPETENCIES & KNOWLEDGE:

• Knowledge of COID Act & OHS Act
• Knowledge of legislation applicable to health services

COMPETENCIES:

• Working with People
• Adhering to Principles & Values
• Writing & Reporting
• Planning & Organizing
• Coping With Pressures & Setbacks

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The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis.  As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

An exciting opportunity exists within our team for a Junior Trainer within our Gauteng Team.

 Line Manager: National Customer Service Manager   

Job Specification:

KEY PERFORMANCE AREAS:

Customers: Coffee & Equipment Training

• Manage and conduct Ciro Coffee Academy training according to Ciro procedures and policies/instructions
• Have a great passion for training people, coffee and equipment
• Be updated with new industry trends and capable to impart knowledge to others, and develop new initiatives
• Take responsibility for gaining knowledge on Ciro products and equipment, to ensure competence to train on ALL Ciro solutions
• Train and assist the sales consultants with building “the CIRO basket” with their customers
• Be capable of training Ciro staff on Ciro Coffee Academy  Courses
• Work closely with the sales consultants for CIRO’s customers – specific needs in training
• Follow exact procedures of the Ciro Coffee Academy for all training, events or occasions/incidents

Department administration:

• Submit and complete training registers according to department procedures, online and according to technology trends as developed in department
• Manage the tracking of records of training
• Track certificates and understand the value of each certificate

Coordinate the training preparation and logistics

• Organizing catering (when needed)
• Organise Award Ceremony and progress reunion for trainees

Driving Training Income

• Ensuring invoices for training are issued and paid, and driving the growth of this area in the region

Events

• Assist and execute any event related activities

Public coffee industry involvement

• Be a SCASA committee member in the region.
• Be available for industry meetings, events and new initiatives

EXPERIENCE:

• 2-5 years’ experience training staff - in the Coffee or Hospitality Industry
• Experience in operation in-service trainee programme advantageous

QUALIFICATIONS:

• Matric
• Driver’s license

KNOWLEDGE:

• MS Office , Excel, PowerPoint

COMPETENCIES:

• Thinking Analytically
• Building Relationships
• Making an Impression
• Articulating Information
• Inspiring Others
• Staying Composed
• Working Together
• Planning Organizing

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The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis.  As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front-runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

A challenging opportunity exists for a Senior Trainer to join the dynamic Ciro family at our Mount Edgecombe site.

Line Manager: National Customer Services Manager

Job Specification:

Key Performance Areas:

Maintain standards and create barista training across all modules for both internal and external customers

• Work closely with National customer service manager to improve and update training material
• Ensure train the trainer is conducted monthly with Junior Trainers and Trainers within the region
• Regular visits to customers to follow up on training done and conduct site audits and additional training when needed
• Plan and conduct training for internal staff and management
• Maintain and manage training budget as per guidelines set out by National customer service manager

Event planning and execution through delegation

• Effective management of trainers and BUPs for event and tastings
• Sign off on stock and equipment needed for events
• Cost management of stock and overtime

Effectively moderate assessments done on trainees

• Ensure Trainers conduct all assessments with integrity as per guidelines set out
• Regularly check the assessments done
• Update assessments working closely with National Customer service manager
• Keep a documented record of all training conducted

Work closely with the sales consultants for CIRO’s customers – specific needs in training and events

• Weekly meetings with sales team and KAMs on feedback and planning of customer training
• Know and understand the needs of customers and how to train on the required products effectively
• Train consultants on new products and equipment
• Make suggestions on possible menu development and ideas
• Plan and manage events and customer tastings

Manage and maintain training centre and equipment Junior trainer, Trainer and BUP (barista upliftment program)

• Daily cleaning and maintenance on all equipment
• Weekly count of all equipment, crockery and stock
• Order and manage stock requirements for training and events
• Timeous reporting of any breakdowns or issues within the training centre
• Daily cleaning and maintaining of training centre
• Effectively develop and manager direct reports

Driving Training Income

• Ensuring invoices for training are issued and paid, driving growth and meeting training budget requirements 

Qualifications and Experience

• Matric
• Degree or Diploma in Hospitality / Coffee / Management
• Certified A S T or Coffee Diploma
• 5 to 10 years’ experience within a leadership / management role within the coffee Industry
• Proven experience in Barista competitions
• 5 years plus in barista training or management

Other requirements

• Must have had the Covid-19 vaccination

Knowledge:

• Proficient in MS office
• Knowledgeable on coffee
• Knowledgeable on coffee menu and products
• Maintain training centre
• Manage BUP and trainers
• Dynamic presentation skills, ability to create training material
• Understands the origin of coffee, preparation from espresso machines, FABS and alternative brewing methods, qualified AST, technical skills and capabilities
• Maintain relationships with KAMs, able to demonstrate the different products and offering to customers as well creation of new drinks
• Manage BUP and trainers in effectively running training centre
• Through delegation, training and leadership

Competencies:

• Thinking Analytically
• Continuously Improving
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Maintaining Productivity
• Strong admin skills

go to method of application »

The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis.  As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front-runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

A challenging opportunity exists for a Senior Trainer to join the dynamic Ciro family at our Mount Edgecombe site.

Line Manager: National Customer Services Manager

Job Specification:

Key Performance Areas:

Maintain standards and create barista training across all modules for both internal and external customers

• Work closely with National customer service manager to improve and update training material
• Ensure train the trainer is conducted monthly with Junior Trainers and Trainers within the region
• Regular visits to customers to follow up on training done and conduct site audits and additional training when needed
• Plan and conduct training for internal staff and management
• Maintain and manage training budget as per guidelines set out by National customer service manager

Event planning and execution through delegation

• Effective management of trainers and BUPs for event and tastings
• Sign off on stock and equipment needed for events
• Cost management of stock and overtime

Effectively moderate assessments done on trainees

• Ensure Trainers conduct all assessments with integrity as per guidelines set out
• Regularly check the assessments done
• Update assessments working closely with National Customer service manager
• Keep a documented record of all training conducted

Work closely with the sales consultants for CIRO’s customers – specific needs in training and events

• Weekly meetings with sales team and KAMs on feedback and planning of customer training
• Know and understand the needs of customers and how to train on the required products effectively
• Train consultants on new products and equipment
• Make suggestions on possible menu development and ideas
• Plan and manage events and customer tastings

Manage and maintain training centre and equipment Junior trainer, Trainer and BUP (barista upliftment program)

• Daily cleaning and maintenance on all equipment
• Weekly count of all equipment, crockery and stock
• Order and manage stock requirements for training and events
• Timeous reporting of any breakdowns or issues within the training centre
• Daily cleaning and maintaining of training centre
• Effectively develop and manager direct reports

Driving Training Income

• Ensuring invoices for training are issued and paid, driving growth and meeting training budget requirements 

Qualifications and Experience

• Matric
• Degree or Diploma in Hospitality / Coffee / Management
• Certified A S T or Coffee Diploma
• 5 to 10 years’ experience within a leadership / management role within the coffee Industry
• Proven experience in Barista competitions
• 5 years plus in barista training or management

Other requirements

• Must have had the Covid-19 vaccination

Knowledge:

• Proficient in MS office
• Knowledgeable on coffee
• Knowledgeable on coffee menu and products
• Maintain training centre
• Manage BUP and trainers
• Dynamic presentation skills, ability to create training material
• Understands the origin of coffee, preparation from espresso machines, FABS and alternative brewing methods, qualified AST, technical skills and capabilities
• Maintain relationships with KAMs, able to demonstrate the different products and offering to customers as well creation of new drinks
• Manage BUP and trainers in effectively running training centre
• Through delegation, training and leadership

Competencies:

• Thinking Analytically
• Continuously Improving
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Maintaining Productivity
• Strong admin skills

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An exciting opportunity exists for a Production Manager at NATIONAL BRANDS LIMITED Isando, Coffee and Creamer.  The purpose of the role is lead and support the production teams in order to meet customer requirements and ensure that world class production and quality targets are achieved in the most cost effective manner. Driving tangible portfolio growth; delivering results; and meeting customer expectations are paramount for delivery and success.                                                                                                                  

Line Manager: Manufacturing Manager

Job Specification:

Key Performance Areas:

• Overall accountable for delivering high levels of performance in the plant, including high OEE’s; adherence to quality standards and; minimal levels of waste.
• Ensure performance issues are analyzed and resolved so as to deliver high service levels to our customers.
• Effectively empower and develop staff through goal setting and performance management in order to enable them to contribute effectively and make the right decisions.
• Implement the appropriate operational strategy to deliver the business goals set.
• Effectively manage operational budget and drive profitability.
• Actively drive NPD process within the factory to ensure vertical innovation launch.
• Drive adherence to SHE, GMP and Food Safety policies and standards.
• Be the catalyst for a high performance culture in the plant and within the organization.

Minimum Requirements:

Experience:                                                                   

• At least 5 years’ Manufacturing experience at a Management level in a unionised environment.
• Previous experience within Food Manufacturing would be advantageous
• Previous experience with Spray Drying, Evaporating and/or High Speed Packaging Machinery would be advantageous.
• A track record of delivering excellent results across key performance areas.

Qualifications:

• A relevant tertiary qualification ( BTech / BEng /BSc or similar) in Engineering

Competencies:

• Planning & Organizing
• Setting Directions
• Meeting Deadlines
• Making Decisions
• Thinking Rationally
• Staying Composed
• Thinking Analytically
• Continuously Improving
• Building Relationships
• Taking Initiative

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An exciting opportunity has arisen for an Artisan Fitter at I&J, Cape Town. The Individual will be responsible to assist and provide efficient administrative support.  The successful incumbent will be required to work under pressure, unsupervised and must be willing to work on standby and occasionally overtime as and when required. This role will be required to work on a rotational shift system which may include night shift from time to time.

Line Manager: Head of Production 

JOB SPECIFICATION:

KEY PERFORMANCE AREAS:

Maintenance:

• Monitor machine performance
• Performing daily checks and routine inspections on equipment and reporting/repairing faults
• Coordinate preventative maintenance activities
• Attending to equipment breakdowns and identifying mechanical, hydraulic and pneumatic faults on equipment
• Minimise and reduce engineering out maintenance

Planning:

• Execute maintenance strategies per specific area for division
• Schedule compliance with job cards etc. manually completed
• Execute jobs allocated via job cards during shutdown

Cost Control:

• Immediately report on defective or machinery that requires attention to avoid massive costs
• Manage the cost of materials, time and labour effectively

People:

• Ensure skills transfer
• Compliance to own training matrix
• Achieve output as set out in KPD’s

Safety:

• Perform risk assessments and critical equipment for every job
• Management of loss of work, ensure kept extremely to the minimum. Assist with Shutdown planning and execute
• Ensure compliance to lock out procedure and permit to work

MINIMUM REQUIREMENTS:

EXPERIENCE:

• Minimum 3 years’ experience as a Fitter in a Food Processing or similar environment

QUALIFICATIONS:

• NQF 4 or Equivalent
• Fitter Qualification

TECHNICAL COMPETENCIES & KNOWLEDGE:

Understanding of the operation and maintenance of the following:

• Food Processing equipment: Value added machines, batter applicator, crumber, batter dipper ect.
• Pneumatics
• Hydraulics
• Basic understanding of electrical circuits
• Root Cause Analysis
• Bagging and sealing machine experience and knowledge
• Sealing and Multi Head exposure

COMPETENCIES:

• Deciding and Initiating Action
• Working with People
• Applying expertise and Technology
• Planning and Organising
• Following instructions and Procedures

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The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis.  As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

An exciting opportunity exists for a Technician Level 3, Road at CIRO in Cape Town

Line Manager: Technical Manager

Job Specification:

Key Performance Areas:

• Repair Faulty Equipment
• Fault Finding – Intermediate to Advanced – mechanical, electrical, hydraulic & software related
• Testing all equipment to ensure it is mechanically, aesthetically, and functionally acceptable
• Calibrating and or programming of equipment to ensure the right quality of coffee products is produced
• Install Beverage Equipment & Test with Product before leaving Customer
• Upliftment of Equipment
• Clearly communicate Fault on Equipment & Corrective action taken to Manager on site
• Inform field service coordinator OR technical support manager of updates or returns
• Escalate any problems i.e. wrong address, site not ready, no product, etc. to T.S.M. immediately
• Phone for assistance from Internal Specialists when struggling to
• First time repair of equipment
• Preventative checks & repair on equipment

General:

• Required to do tool checks & where applicable (Responsible for “lost” tools)
• Perform any other tasks as instructed by T.S.M./Technical Manager
• Operational assistance and guidance to Customers on equipment
• Groomed well and vehicle kept clean and neat to meet professional image for the business.
• Promote company ethics and values at all times.
• Announcing him/herself to the management of establishment with explanation for purpose of visit
• Work overtime/Standby as required from time to time
• Stick to route planned

Technical Duties:

• Stripping, descaling & cleaning of spares (taps, boilers, etc.)
• Reassembling of spares & selected Equipment
• Perform Pre-delivery inspections on Equipment
• Repair Faulty Equipment with minimal input from Tech level 4 & upward
• Fault Finding – Intermediate to Advanced, Mechanical & electrical
• Program Machine parameters
• Program machine settings
• Calibrate machines
• Perform basic software upgrades on equipment
• Testing end product by tasting

Administrative Duties:

• Fill in Consumption sheets with Part Description & Code
• Complete & hand in R-Calls
• Complete & hand in Time Sheets
• Complete & hand in Tool Checks
• Complete Overtime Sheets
• Complete Leave Applications
• Complete, sign & obtain the second signature on PDI’S
• Keep Equipment Manuals/Files up to date

S.H.E. Responsibilities:

• Keep own work area clean, neat & safe at all times
• Keep Work Bench, Floor Space & Shelving uncluttered & safe
• Wear relevant protective clothing
• Only use tools trained on & signed off by W.S.
• Consider the possible Risks of the activity’s in the Warehouse
• Familiarize themselves with Emergency Procedures & Exit points
• Good understanding of the risks of equipment, electrical, high temperature, pressurized vessels, sharp edges, lifting Techniques, dangerous chemicals, etc.
• Responsible to correct & report fellow employees when in breach of rules

Additional Responsibilities

• Time management
• Responsible for spares and tools
• Promote company ethics and values at all times.
• Full Responsibility of own Quality of Workmanship
• Be cost-conscious when selecting replacement spares during repairs

Knowledge Required:

• Basic Coffee knowledge
• Basic knowledge of Coffee extraction through equipment variants
• Technical service and repair experience Intermediate Electrical 220v/380v Knowledge Basic Electronic Knowledge
• Intermediate to Advanced understanding of Multimeter
• Logical & Methodical thinking

Qualifications and Experience:

• Matric essential
• Certification in relevant required (Skill High) coffee equipment
• Advanced Coffee Course Certificate
• Customer relations short course(optional)
• Code EB/08 Drivers license 

Competencies:

• Remain composed and resilient – Perseveres and overcomes obstacles despite resistance or setbacks.
• Manages conflict and criticism effectively.
• Is aware of and manages own stress constructively to maintain optimal performance.
• Deliver customer service – Is dedicated to meeting the requirements of internal and external customers;
• Communicate clearly – Expresses self effectively verbally and in writing, or interactively (one-on-one and in a group).

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Main Purpose:

To ensure the highest standards of customer service is delivered and sales turnover targets met through effective people management and enforcement of retail disciplines at store level. The successful individual will be responsible for the store administration function and will be an assistant to the Store Manager.

Line Manager: Store Manager

Job Specification:

Key Performance Areas:

Ensure adherence to policies and procedures as per the admin policy

• Completion of daily, weekly and monthly admin checks, as per the admin check guideline and checklists
• Perform daily tasks eg. declarations, prepare cash for banking and collection
• Calls logged to rectify issues (stock, maintenance, cash etc)
• Transfer of information contained in instruction letters (RIL, MIL, PCI, SMIL and Memo) and ensure adherence to instructions and adherence to deadlines

Cash control

• Adequate POS training and support is given to staff
• Cash control and banking processes are followed daily
• Cash variances are investigated, followed up on and cleared
• Manual transactions are captured timeously once the store is back on line

Stock Control

• Adequate stock management training and support is given to staff
• Stock management processes are followed daily
• Stock variances are investigated, followed up on and cleared
• Weekly and Quarterly stock counts and takes are prepared for and conducted accurately
• Shoe pairing exercise is completed weekly
• Write offs are controlled adequately

Care taking of the Store in absence of the Store Manager

• Store is opened and trades as per requirement
• Customer relations are maintained
• Adequate staffing and planning is in place
• Instructions and to-do lists are followed
• Disciplinary action takes place, where necessary
• HR relations are maintained

Customer Service

• Development a service ethic culture within the store environment
• Internal and external customer relationship building
• In store coaching and on-going training of skills
• Role model customer centricity and service excellence

Minimum Requirements:

Experience:                                                                                       

• Minimum 4 years’ retail experience
• 1 year administration management experience

Qualifications:

• Complete Matric/Grade 12
• Tertiary Retail Qualification will be to your advantage

Additional Requirements:

• Excellent numeracy skills
• Retail administration disciplines
• Stock and cash management
• In-depth knowledge of policies and procedures

Competencies:

• Meeting Deadlines
• Minimizing Risk
• Interpreting Data
• Planning & Organizing
• Thinking Analytically
• Attention to Detail
• Keeping Commitments
• Articulating Information

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Main Purpose:

To manage a store so that the brand integrity and profitability are upheld, by ensuring our discerning customers are consistently delighted. 

Line Manager: Regional Manager

Subordinates: All Flexi timers and permanent staff within the store 

Job Specification:

Key Performance Areas:

• To achieve the annual sales budget through meeting and exceeding daily and monthly budgets to ensure the sustainability of the business
• To manage and control the financial aspects of running the store to ensure store profitability
• To adhere to merchandising standards in line with the brand requirements to ensure good product mix
• To ensure proper stock management and control to minimise loss and to ensure product availability
• To deliver the best customer service to ensure the best customer experience
• To build excellent relationships with all relevant service providers (internal and external)
• To manage human resources effectively by recruiting, planning and administrating payroll properly
• To inspire, motivate, develop and hold people accountable appropriately 

Minimum Requirements:

Experience:

• Minimum of 5 years’ Store Management experience
• Minimum of 8 years' Retail experience 
• Experience in working in a large retail store with a turnover of more than R 20 million per annum

Qualifications:

• Complete Matric/Grade 12
• Tertiary Retail Qualification will be to your advantage 

Skills & Knowledge:

• Knowledge of relevant Industrial Relations (IR) Law
• To discipline staff and initiate enquiries
• Understanding of profit and loss (income) statements
• Good understanding of the retail environment and brands
• Administration and stock management
• Conflict management
• Time management
• Customer service skills
• Leadership skills 

Competencies:

• Delivering results and meeting customer expectations
• Follow instructions and procedures
• Leading and supervising
• Achieving personal work goals and objectives
• Adhering to principles and values
• Working with people
• Planning and organising
• Coping with pressure and setbacks
• Persuading and influencing
• Deciding and initiating action
• Adapting and responding to change
• Presenting and communicating information

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AVI’s Logistics Support Services Coastal division seeks to attract an experienced individual to take on the role of a HR Administrator (HR). The incumbent will be responsible for ensuring a high level of attention to detail and accuracy in T&A, with specific attention to permanent and TES time administration. In addition the administrator is to provide general administrative and office support to the Human Resources department to facilitate operational effectiveness and efficiency. This role will report into the HR Manager and will be based in Isando.

Line Manager: HR Manager

Job Specification:

Key Performance Areas:
 

Time and Attendance Administration

• Follows up on SAP workflows, ensuring approvals and processing by payroll
• Checks previous month's payroll queries for authenticity and does necessary changes on SAP
• Sends discrepancies and weekly consolidation report to Supervisors
• Pulls payroll report from BesTIME on weekly basis and amends per line manager approval, where applicable
• Sends short hours report to Supervisors for approval
• Collates and checks monthly overtime schedules
• Compiles overtime and shift allowances on a weekly basis and submits overtime provisions to Finance.
• Administers and monitors clocking system in conjunction with SHE Officer.
• Picks up any errors and logs call to correct
• Provides weekly absenteeism report to HODs
• Collates and checks weekly timesheets (BU employees)
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate requested HR documentation

General Human Resources Administration

• Ensures all documentation required for leave administration is received , including leave forms and sick certificates are received for employees not ESS
• Captures all leave application forms onto SAP, including annual leave, sick leave, compassionate leave, maternity leave, unpaid leave, etc.
• Monitors leave balances and reports any discrepancies
• Provides staff with confirmation of employment letters, copies of payslips, service letters, visa letters, etc. as required
• Processes garnishee orders through signing receipt from the sheriff, informing the employee and then submits document to HR Admin/ payroll for processing
• Sends personnel documents to HR Admin for scanning
• Uploads monthly payroll related documents onto SharePoint.
• Maintains existing BU HR files updated with relevant information
• Sends any BU recruitment documentation to HR Admin for scanning and recording post placement
• Distributes all employees pay slips monthly
• Processes retirement confirmation letters and end of contract termination letters after consultation with the relevant HOD and BU HR Manager
• Processes inter-company transfer letters / change advise
• Informs HR Admin of any changes to employee details and information and follows through
• Arranges staff functions as required, including retirements, farewells, long service awards, year ends, etc.
• Assists with staff loan applications, bursary applications, home loan applications, claim forms, completing UI19’s
• Provides auditors with necessary files and documentation
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate HR documentation

Labour Broker Administration

• Collates, checks and submits weekly timesheets for temporary employees to TESP for payroll processing
• Addresses all general queries received from management and employees
• Files documents and provides all parties timeously with the relevant and accurate HR documentation

Experience required:

• Minimum of 3 years’ Time and Attendance, HR general admin experience
• Sound knowledge of employment legislation (BCEA, LRA, etc.)
• Proficient in using Microsoft Office (Excel, Word, PP, Outlook)
• Knowledge of SAP and BesTime would be highly advantageous

Qualifications required:

• A completed tertiary qualification in Human Resources / Industrial Psychology / Payroll (National Diploma or a Bachelors' degree)
• Grade 12 (Matric)

Additional Requirements:

• Knowledge of HR Policies
• Knowledge of HR Procedures
• SAP HR Module
• SharePoint
• Microsoft Office and Excel
• Shift Configuration
• BesTime system

Competencies:

• Manage and share info
• Communicate clearly
• Be flexible and open to change
• Remain composed and resilient
• Uphold standards and ethics
• Delivering results
• Deliver customer service
• Govern and follow rules

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With the humble beginnings of a single store in Johannesburg CBD opened by Anthony and David Spitz in 1968, SPITZ has grown from strength to strength to become synonymous with the excellence of the exclusive international brands it offers in-store. 

An exciting opportunity exists for a SENIOR ACCOUNTANT at SPITZ in Bryanston, Johannesburg.  The purpose of the role is to ensure accuracy and completeness of the Trial Balance and accurate and timeous financial reporting (Internal & External).

Line Manager: Financial Manager 

Job Specification:

Key Performance Areas:

Prepare and process all month-end journals and ensure GL closes in specified time

• Reconcile Balance Sheet accounts.
• Ensuring that expenses are allocated correctly, and are reallocated where necessary.
• Ensuring balances on Balance Sheet recons are accurately and timeously recorded, keeping in line with principles of IFRS
• Differences/reconciling items are followed up, investigated and cleared, leaving minimal outstanding items
• Prepare the income tax calculation (provisional, bi-annual and annual) per AVI template and in accordance with Tax Act

Prepare the monthly Goods-in-transit, Mark-to-Market revaluation of FEC’s (Forward Exchange Contracts) calculations and cash flow hedge accounting

• The Mark-to-Market revaluation of FEC’s should be performed monthly in accordance with the information received from AVI head office (TMS report)
• Hedge accounting - Cash flow hedges used when hedging the variability of cash flows (assessment performed on a monthly basis foreign cash flows of a recognised liability/forecasted transaction attributable to a particular risk 

Prepare accurate and timeous financial reporting to AVI (Day 4 Early Estimate, Day 8 Monthly pack, interim and year-end additional reporting, AFS)

• Ensure all reporting to AVI is accurate and complete and submitted timeously per the AVI calendar 

Prepare and submit statutory obligations and External reports: Vat Return (Monthly), Stats SA (Monthly/Quarterly), Tax Annual Return

• Ensure the VAT and Annual Income returns are submitted accurately and timeously within the rules as defined by SARS
• Avoid interest and penalties
• Ensure we deliver as required by StatsSA Turnover reporting as defined by the required format set out by StatsSA
• Ensured we comply with legislated requirements from government departments

Assistance to FP&A Manager with head office and store budgets (annually) and forecasts (quarterly)

• Prepare and collate the cost centre templates for head office and the stores during budget and profit forecasts
• Discussion with budget holders to ensure information is accurate and complete 

Confirm validity and accuracy of local and foreign payments and release thereof

• Review the accuracy and validity of payments before release. Ensure released before Bank cut-off times 

Minimum Requirements:

Experience:                                                                   

• Newly qualified
• Articles completed at one of the Big 4 Audit firms highly advantageous
• 1-year post article experience will be beneficial
• Previous Retail experience advantageous 

Qualifications:

• Qualified CA (SA) 

Additional Requirements:

• Accounting Standards (IFRS)
• SAP
• Knowledge of financial processes and systems of internal control
• Microsoft Excel 

Competencies:

• Thinking Analytically
• Documenting Facts
• Interpreting Data
• Meeting Deadlines
• Attention to Detail
• Minimising Risk
• Planning and Organising
• Keeping Commitments