Vacant Jobs at University of the Witwatersrand

The main purpose of the job: 

• The Project Coordinator will provide the project management team with administrative and coordination support in the execution of projects and works within the Campus Planning and Development Department.
• Duties to be inclusive of undertaking administrative tasks related to project management, procurement, contract management (NEC suite of contracts), reporting and financial administration to be undertaken as directed by the line manager (Capital Programme Manager), aligned with the reporting requirements of donor / sponsorship agreement, DHET directives and approved University policies and procedures including but not limited to the approved Infrastructure Procurement and Delivery Management (IPDM, 2016) procedures and guidelines.

Brief Description        
Key responsibilities include the following:

Administrative and Coordination Support

• Compile and draft various forms of NEC4 contracts including works, professional services, term services, and supply contract templates as directed.
• Coordinate and consolidate project information issued by the Project Managers and produce project specific or portfolio-wide progress reports as directed.
• Coordinate and consolidate project financial information issued by the Project Managers to maintain accurate project specific and portfolio-wide financial forecasts and tracking of actual expenditure versus the forecasts.
• Coordinate and consolidate project implementation plans issued by the Project Managers and produce project specific or portfolio-wide
• Maintain accurate, organised, and complete records of all project related documents received and produced.
• Maintain accurate, organised, and complete contract database/register to include all agreed conditions.
• Ensure that all completed projects are closed financially, and that fixed assets capitalisation data is timeously prepared for submission to the Central Finance Department for capitalisation.
• Liaising and communicating with a variety of stakeholders such as professional and support staff, academic staff, external stakeholders, consultants, suppliers, contractors and the public.
• Produce reports as directed, including departmental reporting requirements to University management and donors.
• Coordination for any meetings, functions, events, catering, travel and parking as required.

Procurement Support

• Facilitate and coordinate project or departmental related procurement activities in accordance with the university’s policies and procedures, including guidance of assigned project managers through the tender documentation development process.
• Coordinating the nomination of scoping and evaluation members required to participate in the tender process, and securing approval of nominations by the Head of the Department.
• Drafting tender document templates including non-technical information, in coordination with the project managers who will provide the technical information.
• Drafting of tender advertisements and requesting of quotations through Procurement Services department in preparation for the target tender advertisement dates.
• Completeness review of final tender documentation pack to be submitted for uploading to the university’s website or directly issued to invited tenderers.
• Coordination and administrative support for tender processes as the designated Tender Administrator, keeping records of intent to bid registers, attendance registers, schedule of queries, submission registers and coordinating information sessions.
• Coordination and administrative support for tender evaluations including coordinating evaluation meetings, processing submissions and reviewing procurement mandatory submission documents, drafting of submission summary schedules, drafting of evaluation schedules and templates, consolidation of evaluation team submissions, preparing tender evaluation report templates, completeness review of final tender evaluation report packs prior submission to the Tender Committee, and drafting and distributing tender outcome letters.
• Compiling comprehensive tender audit documentation packs to be stored on the designated departmental network shared drive or any other physical or virtual location as directed.
• Drafting weekly procurement status reports per tender to be submitted to Procurement Services Department.
• Facilitating post procurement activity review and feedback meetings for lessons learnt and process improvement.
• Any other procurement related administrative and reporting requirements as directed by the line manager.

Procurement Administration Support

• Load vendor applications on the supplier onboarding portal;
• Reviewing contract documentation submissions for correctness, completeness, and compliance with the university’s delegation of authority and procurement policies and procedures.
• Loading of purchase requisitions on Oracle, for Finance team to review and approve against project control budgets;

Maintenance of Project Management Systems

• Responsible to maintain departmental project information on the designated systems in accordance with departmental processes and university policies and procedures.
• Responsible to ensure that all project related documentation issued by Project Managers is filed on the departmentally designated system, and that project records are comprehensive and complete as required for internal and external audits. Documentation includes but is not limited to the business case and project approvals, contracts, invoices, plans and drawings, meeting minutes, risk registers, reports, and implementation programmes. 
• Responsible to maintain accurate, organised, and complete contract database/register to include all agreed conditions.
• Responsible to ensure that all completed projects are closed financially, and that fixed assets capitalisation data is timeously prepared for submission to the Central Finance Department for capitalisation.

General Administration, Coordination and Support

• Liaising and communicating with a variety of stakeholders such as professional and support staff, academic staff, external stakeholders, consultants, suppliers, contractors and the public.
• Produce reports as directed, including departmental reporting requirements to University management and donors.
• Develop documents, reports and presentations as needed for management use.
• Make travel arrangements for project teams as required.
• Coordination for any meetings, functions, events, catering, and parking as required.
• Any other ad hoc duties as directed.

Requirements:

• Any certifications, qualifications or professional registrations in relation to Procurement and Supply Chain Management. NQF Level 7
• Any certifications, qualifications or professional registrations in relation to Project Management. NQF Level 7
• Five years of work experience in project coordination and administration, with direct experience in built environment and / or infrastructure delivery preferable
• High level of computer literacy (MS Office suite essential)
• Excellent communication (written and verbal), interpersonal and organizational skills
• Capable of working independently as part of an integrated infrastructure planning and delivery team with general guidance from direct line management
• Problem solving and analytical thinking
• Ability to prioritise a fluctuating high-volume workload
• Understanding of construction and infrastructure delivery terms, scheduling and planning concepts
• Exposure to general business structures, processes, policy and governance principles
• Proficiency in MS Project is advantageous
• Experience / exposure to NEC suite of contracts is advantageous
• Experience / exposure within Oracle or similar ERP system environment is advantageous.

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Brief Description        
Qualifications and Required Skills:

• B.Bibl, BInf degree or Bachelor’s Degree plus Postgraduate Diploma in LIS and/or Honours in LIS (Library and Information Science), with 6 years in an academic or research library of which 3 years should be in management.

OR

• Master’s degree in Library and Information Science (LIS), with 5 years in an academic or research library of which 2 years should be in management.
• The person in this post reports to the Associate Director: Research and Learning Services

Skills:

• Subject knowledge
• Information sources in various formats
• Building information retrieval strategies
• Research process and methodology
• Information organisation methods/packages/tools
• Interpersonal skills
• Negotiation skills
• Emotional intelligence
• Communication skills across cultural borders
• Conflict management skills
• Stakeholder engagement

Technical Competencies:

• Relevant information technology (software and hardware)
• Marketing methods/procedures
• Administration systems, policies and processes
• Legal (copyright) requirement with regard to information distribution and information media
• Marketing skills
• Financial management skills
• Project Management skills
• Facilitation and presentation kills
• Spaces management
• Assets management
• Risk management
• Microsoft applications and digital literacy skills
• Scholarly communications advocacy skills

Recommendation:

• It is highly recommended that interested candidates be registered members of the professional body: Library and Information Association of South Africa (LIASA)

Responsibilities:

• Provide strategic leadership to advance research, education and innovation in the faculty library
• Customise the Library services’ strategies for client groupings for current and future developments
• Provide input with regard to tactical and strategic decisions
• Interpret developments within faculties and communicates to the DLS’ strategic plan
• Create and execute strategies that are intended to achieve established goals in an effort to satisfy key organisational goals
• Collaborate with other library stakeholders to ensure that faculties are provided with seamless services
• Enhance and assess the quality of the user experience of the library
• Provide professional leadership and manage the faculty library according to relevant policies and procedures
• Establish direction and clear vision for the faculty library
• Manage staff, resources and services in branches and/or faculty libraries
• Ensure the provision of training for users, both student and academic staff in subject specialities of faculties by utilising the most appropriate methods and technologies
• Provide Faculty support and engagement by ensuring effective communication between the Faculty library and all relevant internal and external stakeholders
• Manage all budgets for the faculty library as well as other related funding
• Notice where the library environment can be improved and make suggestions for improvements accordingly
• Plan, support, participate in the marketing events of the DLS and faculty libraries
• Responsible for Human Resource Management activities for all reporting staff e.g. approval of leave, performance management, training, job descriptions as contracted
• Establish communication channels in faculties for input about information resource management and collection development
• Contribute to the digital curation of archives and special collections materials at the faculty level
• Contribute to the library’s support for ORCiD drive, with a focus on increasing adoption and integration into campus and research support systems.
• Contribute to services in support of research metrics and publication analysis.
• Support, design and deliver instructional workshops and educational materials to increase understanding of open licensing, copyright, and the publishing process
• Management of Technical Services interface.
• Implement the collection development policy.
• Available: As soon as possible

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Main purpose

• To provide committee service to the Governance and Management committees of the University as well as their standing committees.
• Additional special meetings may be required throughout the year.
• Service of ad hoc committees and task teams may also be required occasionally.
• The incumbent is also responsible for liaising with and where necessary to provide an oversight role to other Committee Coordinator/s on work produced in the University Secretariat, which is related to the aforementioned committees.

Key responsibilities include the following 

• Preparation of notices, agendas, minutes and documentation for Governance and Management committees of the University
• Liaison with and where necessary an oversight role to other Committee Coordinator/s
• Administration of elections
• Maintenance of committee membership lists
• Committee-related tasks delegated by the Vice-Chancellor/Deputy Vice-Chancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proof-reading documents

Minimum requirements

• Degree on NQF level 7 or a Diploma on NQF level 6 as a minimum qualification
• Minimum of five years proven experience in –
• Drafting and editing high-level meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
• Excellent proficiency in written and oral skills in the English language

Required competencies (knowledge, skills and behavioural attributes)

 Knowledge of the following –

• Email systems and its functionalities to facilitate meeting management
• Administrative systems and processes
• Compiling high-level reports, agendas and minutes
• Excellent planning, organisational, administrative and time management skills

Demonstrable ability to –

• Précis debate at a high level and compile coherent reports
• Prioritise, pay attention to detail and act on information, maintain confidentiality, collegiality and professionalism
• Perform in a highly pressurised and deadline driven environment
• Effective administration of online/hybrid meetings
• Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint

Preference

• BA (English Major)/ (Communication) or equivalent
• Certificate in Corporate Governance and Administration
• Experience of working in a university or higher education environment
• Copy editing skills

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Main purpose of this position/job is:

• The primary purpose of the Senior Manager: ICT Audit, Risk, and Compliance role is to ensure the security and integrity of the university's IT systems through rigorous audit practices, comprehensive risk management, and strict compliance with regulatory standards.
• This role is critical in safeguarding the university’s information assets, mitigating ICT-related risks, and establishing a robust IT Risk management framework.
• The Senior Manager will provide leadership and expertise to protect the university’s data and IT infrastructure, ensuring alignment with strategic goals and regulatory requirements.
• Key responsibilities include identifying and assessing IT risks, conducting thorough IT audits, ensuring adherence to compliance mandates, and developing frameworks that support the university's ICT risk management strategies.
• This role requires close collaboration with various stakeholders, including academic and administrative departments, to foster a culture of continuous improvement in ICT audit, risk management, and compliance.

Minimum Requirements:

• Bachelor’s degree in information technology, Computer Science, Information Systems, or a related field (NQ7)

Required Years of Work-Related Experience:

• Min 7 – 10 years of experience in IT Audit, Risk, and Compliance.
• At least 3-5 years of experience in management.
• Management Development Program

Professional certifications

• ITIL Certification
• COBIT
• Certified Information Systems Auditor (CISA),
• Certified in the Governance of Enterprise IT (CGEIT)
• Certified Information Security Manager (CISM)
• Certified in Risk and Information Systems Control (CRISC)
• Project Management

Key Responsibilities:

Risk Management:  

• Identify and assess ICT-related risks across the university; Develop and implement risk management strategies and mitigation plans; Monitor and report on risk exposure and the effectiveness of risk mitigation measures; Conduct regular risk assessments and update the risk register.

IT Auditing:

• Develop and execute comprehensive ICT audit plans; Conduct ICT audits including pre-audit planning, fieldwork, and reporting; Evaluate the effectiveness of ICT controls and identify areas for improvement; Prepare detailed audit reports with findings and recommendations.

Compliance:

• Ensure compliance with relevant laws, regulations, and industry standards; Develop and maintain IT compliance policies and procedures; Conduct compliance audits and reviews; Provide training and awareness programs on compliance requirements.

IT GRC and Cybersecurity Projects:

• Serve as the Business Lead on GRC and cybersecurity-related projects; Assist with Scoping, Planning, Execution and Monitoring of GRC and cybersecurity-related projects. 

Management and Team Leadership:

• Lead and manage a team of Governance Risk & Compliance Specialists and the Forensic; Investigation function; Provide guidance, mentorship, and performance management for team members; Develop and implement team objectives and individual performance goals; Conduct regular team meetings and facilitate professional development opportunities; Ensure effective communication and collaboration within the team and with other departments. 

Reporting:

• Produce Audit, Risk, and Compliance-related management reports for various Governance and Management structures; Demonstrated ability to proactively identify emerging ICT risks and effectively communicate these to relevant stakeholders.

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Brief Description        
Qualifications and Required Skills:

• B.Bibl, BInf degree or Bachelor’s Degree plus Postgraduate Diploma in Library and Information Science (LIS) or Hons in LIS, with 3 years relevant operational experience in interlibrary loans procedures, workflows, systems and policies in an academic or research library.

Knowledge and skills:

• Thorough knowledge of library policies and procedures as they relate to interlibrary loans. 
• Comprehensive understanding of the interlibrary loan process.
• Knowledge of interlibrary loan services and procedures.
• Experience with library cataloguing and classification systems.
• Ability to research, locate, and access materials held in all libraries.
• Proficiency in using library databases and other online resources.
• Experience of Integrated Library Systems.
• Knowledge of various reference sources and techniques
• Excellent oral communication skills
• Excellent customer service skills.
• Knowledge of the interlibrary loans protocols and policies of other institutions. 
• Ability to read, understand and apply the policies, procedures and protocols for Interlibrary Loans and OCLC (Online Computer Library Center).
• Ability to proficiently use the online catalog, OCLC database, other bibliographic tools, and databases.
• Good report writing skills
• Ability to compile statistical reports

Responsibilities include processing requests, tracking borrowed items by: 

• Provide effective and efficient interlibrary loans service for Wits Libraries users and external researchers nationally and internationally.
• Perform searches to identify and locate materials requested. 
• Arrange loans of materials to and from other institutions and return materials to lending institutions. 
• Maintain relationships with other libraries to ensure efficient resource sharing.
• Develop and coordinate training program.
• Assist in training ILL Library Assistants and fieldwork students on the processes, procedures and policies.
• Update and assist Manager on changes to ILL database, procedures, service and/or policies.
• Coordinate the workflow of the Library Assistants.
• Update and maintain ILL profile in OCLC resource sharing database.
• Maintain accurate records and statistics related to interlibrary loan activities.
• Monitor the section in the absence of the manager.

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Brief Description        

• The DAAD Information Centre in Johannesburg is looking for a dedicated and versatile staff for student counselling, administration and program coordination in part-time.

The tasks include:

• Advice on study and research opportunities in Germany as well as on the scholarship programs of the DAAD
• General office duties
• Planning and implementation of information events and fairs
• Preparation of publications and promotional materials
• Maintaining the website and the social media channels of the Information Centre
• Maintaining contacts with partner organizations and DAAD Alumni

Requirements:

• University degree (at least BA); studies or working experience in Germany is an advantage
• Excellent command of English (C2), good command of German (B2); please upload your certificates for German B1
• Good knowledge of the German higher education system
• Good skills in Microsoft Office
• Very good communication skills
• Organizational skills, intercultural competence, commitment and resilience
• Work experience in cultural and education sector is an advantage
• Work Permit for South Africa

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Department Description        
The main purpose of this position/job is to:

• This professional services position will suit an individual committed to a career in museum management and a passion for the role of university art museums in society. Requirements include excellent organizational abilities; the ability to work well with multiple interest groups to deliver programming, manage museum operations, deliver collection, exhibition, education and event programming; and the ability to develop strategic collaborative partnerships with individuals, institutions, and organisations.

Brief Description        
Key responsibilities include the following:

• Manage team members consistent with different curatorial departments
• Oversees acquisition and care of collections in line with best practice and university policies
• Advance information systems to enhance research access to museum resources 
• Devise diverse exhibition programmes to attract a range of audiences
• Interact with the museum’s holdings to curate relevant and appropriate exhibitions
• Develop the museum’s fundraising and strategic direction
• Create and publicise programme of museum events
• Conduct research and writing on the collection across different platforms

Requirements

• Matric
• Honours degree in Fine Art, Art History or Heritage Studies
• Minimum of 5 years work-related experience in / with museums or galleries
• The position involves responsibilities in collections management and growth, storeroom maintenance and preventative conservation, database management, research, facilitation of research access, and the ability to generate income streams for the museum.
• The position requires the incumbent to familiarize themselves closely with Wits Art Museum’s extensive holdings and curate exhibitions that interact with the diversity of the permanent collections to impact on and educate a broad range of audiences and to write interpretive texts for exhibitions. 
• Excellent verbal and written communications skills; networking skills; a willingness and capacity to work both collaboratively and independently and within the constraints of an institutional bureaucracy are required. The incumbent should be motivated, energetic, creative, resilient, professional, detail orientated with a methodical, meticulous approach.
•  
• The WAM team is very small so applicants should also be willing to participate in practical mundane museum activities such as setting out furniture, packing workshop equipment, cleaning glass etc with a positive, can-do attitude.

Desirable

• MA (Art History, Fine Arts, Curatorial, Archive Studies); Post-graduate certificate in curatorial or museum studies

Time commitment:

• This is a full-time permanent post with a year’s probation. This position is in Johannesburg, Gauteng. As a committed member of the team the successful candidate will also be expected to participate in after-hours programming at the museum.

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Brief Description        
Qualifications

• The minimum required qualification is a Bachelors degree in Safety Management or equivalent with minimum of 3 years experience in Health & Safety management. Experience in a chemical laboratory environment is preferential.
• Additional relevant qualifications and certifications in areas of OHS, chemical safety and quality control would be advantageous.

Duties

• Oversight and implementation of safety procedures, oversight of laboratory conditions including maintenance and calibration of facilities, equipment and instruments, as well as maintaining accurate and comprehensive files and records of these activities within the School of Chemistry as delegated by the Head of School.
• Chemical handling, storage, use and disposal.
• Familiarity with the OHS ACT and related regulations, as well as experience in ISO standards implementation and compliance would be of an advantage.
• The ability to work in a team environment is highly important. Fluency in written and spoken English is essential, as well as computer literacy (at minimum working with word processing, MS Office spreadsheets and data base implementation).

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Brief Description        

• The successful candidate will be responsible to lead and manage staff in both the post-graduate and undergraduate divisions of the Faculty Registrar’s Office, and report directly to the Faculty Dean in terms of key performance areas of the post.  
• S/he should possess the ability to solve problems effectively and find solutions.  
• Furthermore, the incumbent will also be accountable to the University Registrar for ensuring that the administration of the faculty complies with university requirements and in this regard is responsible for ensuring that procedures and practices of the faculty run smoothly.

QUALIFICATIONS AND EXPERIENCE:

• A minimum of an Honours degree or PGDip, preferably in Business Administration (master's degree, advantage MBA) with at least ten years relevant experience in a university faculty/support environment at a managerial level.  
• Managerial experience should include managing different personalities.  
• It is essential that a candidate should have a clear understanding of the University systems, processes and procedures.  
• It would be an advantage to be conversant with the Oracle Student Information Management System (SIMS).  
• S/he should have a strong transformational management style and supervisory experience, be able to resolve conflicts effectively, be technologically inclined with the current software programmes to manage the office processes and be multi-skilled.  
• S/he should have excellent interpersonal skills with strong planning and implementation skills, experience in minute-taking and communication, and servicing committees.  
• Abilities to work under pressure on multiple tasks, work to tight deadline, and follow up on Faculty decisions are paramount for this job.

RESPONSIBILITIES:

• To oversee effective operations of essential academic and student administrative functions of the faculty.
• To be responsible for the correctness of the student records, academic data and information on the Student Information Management System (SIMS).
• To oversee and support the functioning of the Faculty Board and its sub-committees.
• To liaise and communicate effectively with other administrative offices which work in conjunction with the Faculty Office to provide student services.
• To advise current, prospective, and returning students.
• To compile the Faculty Rules and Syllabuses Booklet.
• To oversee the implementation of prerequisites and other academic requirements.
• To be responsible for maintaining the Faculty Standing Orders.
• To take the lead in the training and development of both existing staff and peak-period staff.
• To be responsible for developing, implementing, and maintaining administrative projects and processes (examinations, prize giving and graduations).
• To ensure sound governance in the Faculty related to meetings, communications, publications, literature, and faculty registry budget.