Faculty Registrar.3.05 at University of the Witwatersrand

Brief Description        

• The successful candidate will be responsible to lead and manage staff in both the post-graduate and undergraduate divisions of the Faculty Registrar’s Office, and report directly to the Faculty Dean in terms of key performance areas of the post.  
• S/he should possess the ability to solve problems effectively and find solutions.  
• Furthermore, the incumbent will also be accountable to the University Registrar for ensuring that the administration of the faculty complies with university requirements and in this regard is responsible for ensuring that procedures and practices of the faculty run smoothly.

QUALIFICATIONS AND EXPERIENCE:

• A minimum of an Honours degree or PGDip, preferably in Business Administration (master's degree, advantage MBA) with at least ten years relevant experience in a university faculty/support environment at a managerial level.  
• Managerial experience should include managing different personalities.  
• It is essential that a candidate should have a clear understanding of the University systems, processes and procedures.  
• It would be an advantage to be conversant with the Oracle Student Information Management System (SIMS).  
• S/he should have a strong transformational management style and supervisory experience, be able to resolve conflicts effectively, be technologically inclined with the current software programmes to manage the office processes and be multi-skilled.  
• S/he should have excellent interpersonal skills with strong planning and implementation skills, experience in minute-taking and communication, and servicing committees.  
• Abilities to work under pressure on multiple tasks, work to tight deadline, and follow up on Faculty decisions are paramount for this job.

RESPONSIBILITIES:

• To oversee effective operations of essential academic and student administrative functions of the faculty.
• To be responsible for the correctness of the student records, academic data and information on the Student Information Management System (SIMS).
• To oversee and support the functioning of the Faculty Board and its sub-committees.
• To liaise and communicate effectively with other administrative offices which work in conjunction with the Faculty Office to provide student services.
• To advise current, prospective, and returning students.
• To compile the Faculty Rules and Syllabuses Booklet.
• To oversee the implementation of prerequisites and other academic requirements.
• To be responsible for maintaining the Faculty Standing Orders.
• To take the lead in the training and development of both existing staff and peak-period staff.
• To be responsible for developing, implementing, and maintaining administrative projects and processes (examinations, prize giving and graduations).
• To ensure sound governance in the Faculty related to meetings, communications, publications, literature, and faculty registry budget.