Vacant Jobs at Stellenbosch University

Duties       

• Providing information to and addressing queries from students and parents in person, or via email or telephone.
• Adhering to the standard operating procedures of the Centre for Undergraduate Bursaries and Loans as well as those of the various funders regarding the administration of bursaries.
• Providing data, information and insight for strategic and operational support.
• Liaising with internal and external stakeholders and ensuring that all funds-related information be provided and captured or updated on Stellenbosch University's (SU) system.
• Monitoring and evaluating processes and systems in the SU financial aid environment against internal matrices and by benchmarking against other institutions.
• Participating in internal control tests and audits, and providing feedback to auditors.
• Awarding bursaries with reference to applications, nominations according to specific donor requirements or funders' decisions.
• Assisting with processing applications and nominations.
• Processing allowance disbursement, cancellation and refunding.
• Compiling reports, performing reconcilitions, compiling and giving presentations on Centre funds.
• Performing ad hoc tasks as operationally required.
• Performing administrative tasks related to the above duties.  

Job Requirements        

• A relevant bachelor's degree or equivalent three-year post-matric qualification.
• At least two years' experience in a relevant environment (funding/financial aid).
• High-level computer literacy (among others, in Outlook, Word and SharePoint).
• Proven advanced Excel skills.
• Proven experience in data capturing, management and analysis.
• Excellent financial management and administrative skills.
• Effective planning, organisational and prioritisation skills.
• Excellent verbal and written communication skills in English and the ability to function in a multilingual environment.
• Sound interpersonal skills and the ability to function as part of a team.
• The ability to function effectively under pressure.
• The ability to function independently and pay attention to detail.
• The willingness and availability to work outside normal office hours on own initiative if operationally required.

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Duties
Policy and guideline development and management

• Developing, revising, and implementing SU research ethics policies and guidelines for Social, Behavioural, and Education Research, aligning with national and international research ethics standards.
• Drafting, revising and implementing the REC: SBE Terms of Reference and Standard Operating Procedures and other guidelines related to the REC: SBE process.

Research Ethics Committee (REC) and sub-committee management

• Overseeing the day-to-day operations of the REC: SBE and its sub-committees.
• Managing online application and review processes for research ethics submissions.
• Recruiting, training, and supporting REC members.
• Providing support and expert advice to REC: SBE sub-committees.
• Preparing management reports on REC: SBE applications.

Researcher support and consultation

• Providing expert advice to researchers and REC members on ethics principles, regulations, and REC procedures.
• Offering guidance on complying with institutional and national ethics requirements.
• Developing and maintaining templates, resources, and help guides for researchers.

External engagement and representation

• Representing the REC: SBE on regional, national, and international platforms.
• Liaising with other RECs, Research Management functions, and support divisions.
• Managing annual reporting and engagement with the National Health Research Ethics Council and the Senate Research Ethics Committee.

Awareness and training

• Raising awareness about responsible research with human participants.
• Coordinating training events and workshops for researchers, REC members and its sub-committees.

Risk management and Quality Assurance

• Coordinating active monitoring of high-risk research.
• Coordinating investigations into possible instances of non-compliance.
• Coordinating process audits of Departmental and Faculty Ethics Screening Committees.
• Acting as contact person for queries on participant rights and queries on research approved by the REC: SBE.

Staff management

• Managing and developing staff members within the immediate reporting line.

Job Requirements   

• A postgraduate qualification in the Social Sciences or a related field (minimum level NQF level 8), with at least seven years' experience in the coordination/management of a Human   Research Ethics Committee in a Higher Education/Research environment,
• OR a postgraduate qualification (minimum of NQF level 9) in the Social Sciences or a related field, with at least five years' experience in the coordination/management of a Human 
• Research Ethics Committee in a Higher Education/Research environment.
• Expert-level knowledge and practical application of the National Health Research Ethics Council's (NHREC) Guidelines, including compiling annual reports for the NHREC.
• Demonstrated understanding of research ethics and its application to qualitative and quantitative research approaches.
• Advanced experience with Infonetica's ERM system or another online ethics review management system.
• A strong work ethic with a demonstrated ability to work with minimal supervision and independently prioritise a very high-volume workload.
• Excellent organisational and problem-solving skills.
• Excellent communication skills with a proven ability to deliver difficult messages and take decisive actions with diplomacy and tact.
• Advanced computer literacy with experience in online ethics review management.
• Excellent interpersonal skills.
• The ability to maintain confidentiality.

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Duties        

• Creating and maintaining a fixed asset register in an effective and efficient manner in line with financial policies and procedures of Stellenbosch University (SU).       
• Ensuring that physical certification of all organisational assets take place to reconcile with asset master data in accordance with organisational policy.       
• Administering building re-evaluations and generating corresponding reports, updating new and existing buildings, adjustments to depreciation and submitting reports for insurance purposes.
• Assisting with the monthly reconciliation of the fixed asset register to general ledger and finalising the required accounting transactions.·       
• Assisting with preparing asset management reports and submitting it at agreed intervals or on request to management or University committees within agreed timeframes.       
• Processing asset acquisitions, movements and disposals authorised as per policy.       
• Assisting with the sale of assets initiated and administered as per policy.       
• Assisting with maintaining a database of University title deeds.       
• Assisting with defining optimal asset control and management processes.       
• Assisting with calculating monthly depreciation on immoveable property and general ledger journal transactions.       
• Assisting with asset register transactions, queries and maintenance of the asset register.       
• Assisting with the financial administration, reconciliation and reporting of building projects as required.       
• Administering and supporting organisational insurance claims (internal self-insurance and external via SU's broker) in an effective and efficient manner in line with financial policies and procedures of the University.
• Administrating and processing the daily accounting transactions in terms of insurance payments in compliance of all requirements in terms of the University's insurance policies.
• Assisting with and communicating of compliance procedures of asset- and insurance processes to all stakeholders.       
• Reconciling, processing and monthly reporting of insurance data.       
• Managing the financial administration of mobile phones and data card contracts to ensure accurate timeous applications, processing of payments, reconciliations and reporting.       
• Managing the financial administration of SABC TV licenses according to legislative requirements, ensuring accurate and timeous payments.       
• Performing financial year-end transactions regarding reconciliations and allocations.       
• Assisting with financial year-end reporting for audit purposes.       
• Administration and assistance in the Division to ensure accuracy and compliance to financial policies and procedures.       
• Handling telephonic, walk-in and e-mail enquiries regarding financial procedures and systems in the Division.       
• Providing input and assistance with the development and integration of IT systems relevant to the Division.       
• Providing administrative support within the Department as directed by the Head of the Department.         

Job Requirements        

• A relevant qualification on at least NQF level 7 with Financial Accounting as major subject.
• At least two years' relevant experience in a similar environment.       
• Demonstrated knowledge and experience of fixed assets and the general ledger.       
• Knowledge and experience of financial, administration and information systems.       
• Proven advanced computer skills in MS Office (Excel, Word,  PowerPoint, Teams and Outlook).
• Strong ability to apply several accounting and reporting systems.       
• Excellent administrative and organisational skills and experience.       
• Good time management skills to meet time-sensitive deadlines.       
• The ability to work independently and effectively under pressure and to meet deadlines.       
• The ability to work precisely, meticulously and analytically.       
• The ability to function in a team.·       
• Excellent spoken and written communication skills.       
• Sound interpersonal skills.       
• Excellent experience of client service to internal and external stakeholders.       
• The ability to respect and maintain confidentiality.        

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Duties   
Project and Maintenance Funding:       

• Negotiating and securing funds for network upgrades and maintenance projects;       
• Identifying and budgeting projects for network upgrades and maintenance;       
• Managing network projects cost effectively within budget.

Network Infrastructure Management:       

• Designing, implementing, and maintaining the organisation's network infrastructure to ensure high availability, scalability, and security;       
• Evaluating and recommending new technologies, hardware, and software solutions to enhance network performance and capabilities;       
• Managing network configuration, including routers, switches, firewalls, load balancers, and other networking components;       
• Maintaining SU Network Infrastructure Specification, and managing design, installations and deviations of network infrastructure projects accordingly.

Network Connectivity:       

• Managing cloud services and service providers, site to site connections, security and monitoring;       
• Managing TENET internet links and service providers;       
• Managing secure remote access for SU staff, students and associates.

Campus Unified Communication and Collaboration:       

• Managing, installing and maintaining Open Scape Voice contracts and system and Telkom phone lines;       
• Managing, installing and maintaining Microsoft Teams for voice services.

Network Services Management:       

• Overseeing the deployment and management of network services such as DNS, DHCP, VPN, and VoIP;       
• Ensuring the proper functioning of network-related services and troubleshooting issues as they arise;       
• Managing campus network connections and access to cloud services.

Network Security:       

• Developing and enforcing network security policies and procedures to safeguard sensitive data and prevent unauthorised access;       
• Managing and designing network firewalls (on-prem and cloud), including network layout and configuration according to current security standards and policies;       
• Staying updated on emerging security threats and implementing appropriate measures to mitigate risks.

Monitoring and Optimisation:       

• Implementing monitoring tools to proactively identify and address network performance issues;       
• Analysing network traffic patterns and optimising network configurations to enhance performance and efficiency.

Documentation and Reporting:         

• Maintaining accurate documentation of network architecture, configurations, and changes;         
• Generating regular reports on network performance, uptime, and security incidents for management review.

Project Management:         

• Planning and executing network infrastructure projects, such as upgrades, migrations, and expansions;         
• Defining project scope, objectives, timelines, and resource requirements;         
• Collaborating with cross-functional teams to ensure successful project delivery.

Team Leadership:         

• Managing all staff appointments in the Department;         
• Managing all job descriptions, key performance areas and performance evaluations for staff in the Department;         
• Leading and mentoring a team of network engineers and technicians, providing guidance, performance feedback, and professional development opportunities;        
• Delegating tasks effectively, managing workloads, and ensuring the team's productivity and collaboration.

Vendor and Stakeholder Management:         

• Managing tenders for supply, installation and maintenance of network infrastructure and services according to the procurement policies of the SU;         
• Negotiating and managing SLA's with suppliers of network equipment and services;         
• Collaborating with vendors to procure networking equipment and services, ensuring the best value and quality;         
• Liaising with internal stakeholders to understand business requirements and aligning network strategies accordingly.

Data Centres Infrastructure:       

• Managing SU data centres' infrastructure on campus, including Tygerberg and DR site;         
• Managing and monitoring power, generator, UPS, aircon, fire and alarm systems in data centres;         
• Managing SLAs with our Facilities Management Division for electricity, UPS, cooling, alarms, etc.;         
• Managing space and power allocation in data centres;         
• Managing network and internet services in data centres.

Job Requirements    

• Bachelor's degree in Information Technology, Computer Science, or a related field (a master's degree is preferred);         
• Eight years' experience in network engineering, financial planning, and leading and managing a team of network professionals;         
• Network certifications like Cisco CCNP, or Huawei Certified ICT Professional (HCIP), or equivalent;         
• Network Cloud certification for services such as AWS, Azure, Google, or similar;         
• Strong knowledge of networking protocols, technologies, and best practices;         
• Experience with network security principles and practices;         
• Experience in cloud network setup, integration and management;         
• Experience in relevant vendor and stakeholder management;         
• Project management certifications and five years' experience, including planning, execution, and risk management;         
• Excellent communication and interpersonal skills.

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Duties    

• Developing and maintaining training programmes and supporting training material;
• Coordinating and facilitating training on Oracle Cloud Financials (OCF) and Natural Adabas for various end-user groups;
• Performing maintenance on Oracle Guided Learning (OGL);
• Providing end-user support on OCF, Natural Adabas and OGL;
• Perform system maintenance on OCF, Natural Adabas and OGL in primary as well supportive capacities.

Job Requirements    

• A diploma (NQF 6) in training/teaching;       
• Three years' experience in providing similar training;       
• Proven experience in financial system maintenance;       
• Experience in developing training programmes and training material;       
• Proven abilities to plan, organise and prioritise;       
• Proven ability to solve complex operational problems and to make decisions in that regard;       
• Proven ability to function effectively in a multilingual, multicultural environment;       
• Excellent people management skills, including providing guidance in a team context and facilitating interpersonal relationships with financial and non-financial staff;       
• Effective communication skills.