Assistant Accountant: Fixed Assets and Insurance at Stellenbosch University

Duties        

• Creating and maintaining a fixed asset register in an effective and efficient manner in line with financial policies and procedures of Stellenbosch University (SU).       
• Ensuring that physical certification of all organisational assets take place to reconcile with asset master data in accordance with organisational policy.       
• Administering building re-evaluations and generating corresponding reports, updating new and existing buildings, adjustments to depreciation and submitting reports for insurance purposes.
• Assisting with the monthly reconciliation of the fixed asset register to general ledger and finalising the required accounting transactions.·       
• Assisting with preparing asset management reports and submitting it at agreed intervals or on request to management or University committees within agreed timeframes.       
• Processing asset acquisitions, movements and disposals authorised as per policy.       
• Assisting with the sale of assets initiated and administered as per policy.       
• Assisting with maintaining a database of University title deeds.       
• Assisting with defining optimal asset control and management processes.       
• Assisting with calculating monthly depreciation on immoveable property and general ledger journal transactions.       
• Assisting with asset register transactions, queries and maintenance of the asset register.       
• Assisting with the financial administration, reconciliation and reporting of building projects as required.       
• Administering and supporting organisational insurance claims (internal self-insurance and external via SU's broker) in an effective and efficient manner in line with financial policies and procedures of the University.
• Administrating and processing the daily accounting transactions in terms of insurance payments in compliance of all requirements in terms of the University's insurance policies.
• Assisting with and communicating of compliance procedures of asset- and insurance processes to all stakeholders.       
• Reconciling, processing and monthly reporting of insurance data.       
• Managing the financial administration of mobile phones and data card contracts to ensure accurate timeous applications, processing of payments, reconciliations and reporting.       
• Managing the financial administration of SABC TV licenses according to legislative requirements, ensuring accurate and timeous payments.       
• Performing financial year-end transactions regarding reconciliations and allocations.       
• Assisting with financial year-end reporting for audit purposes.       
• Administration and assistance in the Division to ensure accuracy and compliance to financial policies and procedures.       
• Handling telephonic, walk-in and e-mail enquiries regarding financial procedures and systems in the Division.       
• Providing input and assistance with the development and integration of IT systems relevant to the Division.       
• Providing administrative support within the Department as directed by the Head of the Department.         

Job Requirements        

• A relevant qualification on at least NQF level 7 with Financial Accounting as major subject.
• At least two years' relevant experience in a similar environment.       
• Demonstrated knowledge and experience of fixed assets and the general ledger.       
• Knowledge and experience of financial, administration and information systems.       
• Proven advanced computer skills in MS Office (Excel, Word,  PowerPoint, Teams and Outlook).
• Strong ability to apply several accounting and reporting systems.       
• Excellent administrative and organisational skills and experience.       
• Good time management skills to meet time-sensitive deadlines.       
• The ability to work independently and effectively under pressure and to meet deadlines.       
• The ability to work precisely, meticulously and analytically.       
• The ability to function in a team.·       
• Excellent spoken and written communication skills.       
• Sound interpersonal skills.       
• Excellent experience of client service to internal and external stakeholders.       
• The ability to respect and maintain confidentiality.