Multiple Job Opportunities at Alstom

PURPOSE AND MISSION OF THE JOB:

• The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Managers and core project team.  They provide guidance to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments.  They ensure proper record keeping and file preparation in support of robust claim files.         .

NETWORK & LINKS  

INTERNAL

• Customer Director
• Project Team (Project Director, Project Manager and Project Team members such as Project planner, Project financial controller)
• Sourcing Legal Counsels and Contract Management Teams worldwide
• Legal & Compliance Department
• Product / Platform teams
• Contract Management Community
• Project Management Office (PMO Central function)
• Project Directors and Project Managers worldwide
• Sourcing and Procurement
• Tender teams

EXTERNAL

Customers, Partners, and suppliers/subcontractors
 

KEY ACCOUNTABILITIES

• Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
• Prepares Contract Summary and ensure it is widely communicated and regularly updated.
• Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
• Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated. 
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners.
• Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
• In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
• Monitors/manages correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Monitors customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
• Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
• Routine report on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
• Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
• Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• Drafting of all correspondences, variation orders and contractual claim particulars in accordance with the requirements of the contract and in collaboration with the project team, relying in their input.

PERFORMANCE MEASUREMENTS:

• Specific claim recovery target achievement;
• Defining and implementing best practices in contract/claim management

QUALIFICATIONS

• preferably a degree in either Engineering, Law, Quantity Surveying or Business or a combination of these.
• Or a tertiary qualification and commercial / operational experience. Post graduate commercial qualifications are well regarded.

EXPERIENCE

• Minimum 8 years of working experience in Contracts Management
• Proven track record in contract management in a complex business environment, ideally in similar business environment railways, construction, manufacturing, oil & gas, energy)
• Railway knowledge advantageous
• Fluent in English – reading, writing, speaking (mandatory)
• Advance MS Office
• To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software (Primavera and MS Projects); Excel Spreadsheet software and Microsoft Office Word Processing software.
• Hands on experience in claims management, negotiations and contract law.
• Understanding of Project Management skills including process and procedures, customer interface, schedule management, scope management, commercial management, and personnel administration and negotiations.
• Risk and opportunity experience
• Experience in cost recovery management
• Knowledge of professional and statuary rules and regulations associated with supply management procurement and projects in general
• Have experience working in a multicultural matrix project environment.
• Working knowledge of transit customers, products, suppliers and services
• Ability to travel locally if required
• Occupationally fit to work on an engineering/manufacturing site
• Office based position

COMPETENCIES & SKILLS 

• Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications 
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of customers or employees of organization.                                                                                                                                   Ability to manage conflicting priorities.                                                       
• Ability to be operationally effective and accountable. 
• Ability to work transversally and collaboratively in a strong spirit of teamwork. 
• Willingness and ability to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.
• Maintain high levels of ethics and compliance in dealing with both internal and external stakeholders
   

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PURPOSE AND MISSION OF THE JOB:

• You are in charge of coordinating Supply Chain activities for your project, from Tender to project end, and representing the Supply Chain function within the Project Core Team..

NETWORK & LINKS  

INTERNAL

• Project Core team (PM, PrSM, PrIM…)
• Site Supply Chain team

EXTERNAL

Vendor

• KEY ACCOUNTABILITIES
• During the tender phase: “design Supply Chain network & commit its cost)
• Design Supply Chain processes based on Tender team requirement
• Commit on Supply Chain direct cost (direct hours, packaging cost…)
   
• During the project ramp-up: “Secure Ramp up”
• Set up & Synchronize Supply Chain processes vs Industrial requirements
• Responsible to drive key activities to ensure all conditions related to suppliers’ deliveries, logistics flows, stock policy and system management are met while meeting logistics QCD objectives defined during tender phase
• Manage Specific Conditions for Vendors
• Identify Suppliers for which capacity is at risk before Business Award
• Ensure that Business Awards are performed with logistics specifications including TCO approach
• Responsible to pass the gate review related to Supply Chain (DFQ)

During the project life: “Change management” + “Crises management”

• Contribute to P&FM and MPS meeting preparation
• Coordinate Supply Chain activities related to planning changes, suppliers’ changes or technical modifications with significant impact on supplier’s capacity or logistics flows.
• Provide the date of modifications applicability (rank) to avoid excess inventory
• Support Supply Chain organization in case of critical deliveries issues at suppliers
• Manage Material Availability (missing parts), Anticipate material shortage

During the project closure: “Secure closure”

• Coordinate all Supply Chain activities to secure the end of production (Missing Parts) while minimizing costs and obsolete inventories

QUALIFICATIONS

Mandatory:

• University Degree – Supply Chain

EXPERIENCE

Mandatory:

• Experience in Supply Chain
• Experience of work in a supplier/customer relationship or Project or Industrial

Desirable:

• Knowledgeable of ERP material management (master data, purchase orders management) or ERP architecture understanding (BOM, NCR) or ability to use ERP

MEASUREMENT

• Stock accuracy
• Number of parts kitted and delivered to the line
• Number of missing parts
   

COMPETENCIES & SKILLS 

Team spirit & flexibility
Desire to perform well
Reliable & well organized
Familiar with IT environment
An agile, inclusive and responsible attitude
 

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PURPOSE OF THE JOB

• Responsible to develop and maintain the project scheduling with documentation, using best practices such as but not limited to:
• Responsible for organizing and coordinating all maintenance planning relations of activities to ensure on-time deliveries, while contributing to profitability improvement in terms of cost, lead time and inventory reduction.
• Reflect the project execution strategy in the schedule, capture the entire scope of work, with activity durations, logically sequence, linkages, and constraints.
• Apply the time management standards, processes, and practices.
• Compile and evaluate time-related data from all available sources, effectively communicating the results in various formats – with primary focus on critical path, baseline progress monitoring, resource assignment and risk analysis.
• Manage efficiently planning deliverable issuance with facilitation, synchronization and communication of internal stakeholders.
• Report schedule progress and anticipated risks to various stakeholders (customer, core team, central)
• Generate effective scenarios to achieve On Time Delivery (OTD) targets and advise on time-related contractual disputes.
• Capture and lead adoption of return of experience (REX) from other projects, whilst promoting time management practices and governance.

IN MOBILISATION PHASE:

• Ensure systematic coordination and process deployment of all monthly maintenance plans into ERP as the key driver to engage all resources, in order to commit on delivery performance.
• Anticipate, identify and analyse planning risks and opportunities, including management reporting, corrective action-plans and process development.
• Analyze schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
• Coordinate with internal and external stakeholders to integrate inputs and define project schedule interfaces.
• Develop the schedule based on contract requirements, sub commitments, gap analysis and execution strategy.
• Identify the project schedule's critical path and risks, suggesting optimization and mitigation actions.
• Highlight differences between the initial assumptions and the final tender schedule.
• Ensure on-time delivery of schedule-related deliverables.

IN CONTRACT OR PROGRAM EXECUTION:

• Responsible for proper planning data reliability, accuracy and consistency for SAP MRP system application and ensuring correct information flow both up & downstream.
• Develop quality schedules in accordance with the company's procedures, contractual requirements, and stakeholder inputs.
• Optimize schedules considering multiple criteria such as on-time delivery, cash generation, penalty avoidance, and efficient utilization of available resources.
• Validate the partner's input schedules and ensure external validation of the combined baseline schedule.
• Create a Project Time Management Plan and validate time-related documentation.
• Collaborate with the project team to identifying and mitigating risks and in seizing opportunities related to on-time delivery.
• Lead regular project schedule review sessions, challenging stakeholders' assumptions about time performance and seeking solutions.
• Prepare schedule and progress reports, illustrating physical progress with relevant time related KPIs, analyse gaps between actual progress & baseline, and the Earned Value Methodology with Finance controllers
• Align the commitments of internal and external stakeholders, manage schedule interfaces, identify trade-offs, and proactively influence stakeholders to adopt approaches beneficial for the overall project. proactively address inconsistencies.
• Ensure timely updates of both internal and external schedules while monitoring stakeholders' adherence to schedule quality standards.
• Identify critical paths and both actual and potential delays in complex, interconnected schedules.
• Support the Contract Manager in time-related disputes, perform delay analysis, and evaluate incoming delay-related claims.

PERFORMANCE AREAS IN MOBILISATION, CONTRACT OR PROGRAM EXECUTION

• Management & monitoring of critical paths for gate reviews, milestones, planning risks and mitigation actions
• Timely updates of schedule that represents full project scope, change requests, progress reports and time related KPIs
• Timely development of schedule related documents with relevant breakdown structures and with defined progress monitoring methods
• Maintain the schedule in line with defined standards (DCMIA, Project schedule integrity, etc)

INTERFACES & NETWORK LINKS:

INTERNAL  

• Project & Contract management, Product Introduction & Warranty, Operations, Supply Chain,  PME/Industrial, Finance, Facilities and Quality

EXTERNAL:   

• Customer (when applicable)

REQUIRED EXPERIENCE & EDUCATION:

• Recognised post graduate qualification in Business/ Project Management, Data science or Industrial Engineering.
• 5 to 7 years mid-Management experience as Planner or scheduler
• 5 years active proficiency of project scheduling software:  MS Projects, Primervera, ODY-C
• and manufacturing activities
• Advanced MS Office proficiency, particularly Excel
• Working knowledge of time-related contractual practices and delay analysis methods.

DESIRED KNOWLEDGE & BEHAVIOURS:

• Similar experience within manufacturing or construction environments with sound business acumen spanning operations and project delivery
• Highly analytical, detailed conscious rigour and structured anticipation 
• Excellent communication, collaborative management and influential skills
• Robustly initiate and drive change and aligned to business objectives
• Strong leadership style with high motivation and self-initiative
• Synthetic resilient and perseverance, with keen ability learn and adapt to change
• Active team player with collaborative skills
• Knowledge of railway industry products, technologies, and their dependencies would be advantageous
   

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PURPOSE OF THE JOB

• Be the key Supplier Quality Development referent for the given scope & Influence both Commodity strategy and Suppliers to improve the quality performance level of purchased parts & services, through qualification and development of suppliers.
• Drive systematic and continuous Suppliers’ Quality Performance analysis within its scope to identify and implement adequate improvement/development actions for key suppliers

INTERFACES & NETWORK LINKS:

INTERNAL  

• Supplier Quality / Global Procurement / Quality & Region Management / Technical & Industrial Experts / Supplier Development

EXTERNAL:   

External Suppliers
MAIN RESPONSABILITIES 

• DEPLOY THE SUPPLIER QUALITY DEVELOPMENT (SQD) STRATEGY WITHIN THE COMMODITY
• Be the Supplier Quality referent for the Global/Regional Commodity Manager to influence the Procurement strategy and to improve the quality performance  
• Advice the Procurement Commodity in the definition and execution of the procurement commodity strategy
• Conduct regular reviews at Commodity level to ensure the deployment of Supplier Development (SD) strategy and provide consolidated view of supplier Panel’s Quality performance & maturity to the Commodity Manager
   

DELIVER “OFF-CYCLE” EVALUATION OF SUPPLIER’S INDUSTRIAL PROCESSES – GENERIC AND SPECIAL PROCESSES AUDITS 

• Define and consolidate the SD Priority List on Quality (list of the most important and impacting suppliers) for its scope and the associated yearly audit plan
• Deliver the off-cycle audit plan for the Suppliers included in the related SD Priority List and manage the closing of the issues on time
• Ensure consistency of the audits delivered by the Regional SQ qualified auditors for the suppliers belonging to his/her scope of responsibility (suppliers being part or not of the SD Priority List)
• Achieve the SQD commitment and objectives related to Priority List in term of evaluation and qualification coverage, with adequate audits and Follow-up
   

MEASURE, IMPROVE AND SUSTAIN QUALITY PERFORMANCE OF SUPPLIERS

• Consolidate and analyze the quality performance of the suppliers under its scope of responsibility
• Communicate to the suppliers their Quality Performance (e.g. contribute to the QCDTE performance letter, Quarterly Business Review, …)
• Drive, when nominated as leader, the Supplier Quality Escalation Process for the suppliers escalated (YELLOW / RED / Red With Resident) for its scope – in case of local management of the escalation status, bring the adequate support to the ALSTOM Site
• Contribute to the Global Quality performance of the Suppliers all along the life cycle (FAI, NCE, Warranty) by identifying and implementing Quality development initiatives for the most strategic/critical suppliers
   

LEVERAGE SUPPLIER QUALITY NETWORK KNOWLEDGE

• Be the worldwide Supplier Quality referent regarding the Suppliers and commodities under its responsibility and provide support for resolution of the critical issues or crisis.
• Contribute to the development of the Supplier Quality Network in partnership with other Supplier Quality departments
• Animate REX / Good practices & SQ community for the commodity, including REX from project quality activities
• When relevant (eg. for Special Process experts or Special Process SQD referent or recognized by Quality Academy), bring its expertise to support worldwide supplier Quality network (trainings, qualifications, critical issues management,
   

CONTRIBUTE TO THE DEFINITION AND DEPLOYMENT OF SD AND SQD TOOLS, METHODS AND PROCESSES

• Promote Supplier Development and Supplier Quality initiatives and Ways of Working across internal business partners and towards Suppliers.
• Apply and enforce the proper application of SQD standards across its network and on its scope
• Contribute to the Working Groups to continuously improve Supplier Quality Standards / Processes / Tools / Methodologies / …
  Frequent travels required for the position (minimum 60% of the time) – Domestic and international 

REQUIRED EXPERIENCE & EDUCATION:

• Graduated from Technical and/or Quality Engineering degree
• Master’s degree level or equivalent
• Special Processes qualification for some scopes
• 5-10 years of experience in Industry with position such as Quality, Production, Engineering or equivalent
• Quality tools experienced (e.g. problem solving/Risk management tools)
• Manufacturing Processes knowledge
• Experience in managing global suppliers
• Mass production industries (e.g. railway, aeronautical, automotive)
• Supplier Quality
• Audits – technics & behavior
• Lean manufacturing & six sigma methodologies
• Knowledge of IRIS Standard requirements
• Knowledge of QMS/EHS/SAFETY
• Experience and knowledge in the products of his/her scope

DESIRED KNOWLEDGE & BEHAVIOURS:

• Leadership with strong communication and influencing skills
• International and multi-cultural mindset
• Fluent in English
• Ability to work in a matrix organization
• Autonomous & Rigorous
• Continuous improvement mindset and customer oriented
• Agile & responsible mindset