Project Planner (TSSSA) at Alstom

PURPOSE OF THE JOB

• Responsible to develop and maintain the project scheduling with documentation, using best practices such as but not limited to:
• Responsible for organizing and coordinating all maintenance planning relations of activities to ensure on-time deliveries, while contributing to profitability improvement in terms of cost, lead time and inventory reduction.
• Reflect the project execution strategy in the schedule, capture the entire scope of work, with activity durations, logically sequence, linkages, and constraints.
• Apply the time management standards, processes, and practices.
• Compile and evaluate time-related data from all available sources, effectively communicating the results in various formats – with primary focus on critical path, baseline progress monitoring, resource assignment and risk analysis.
• Manage efficiently planning deliverable issuance with facilitation, synchronization and communication of internal stakeholders.
• Report schedule progress and anticipated risks to various stakeholders (customer, core team, central)
• Generate effective scenarios to achieve On Time Delivery (OTD) targets and advise on time-related contractual disputes.
• Capture and lead adoption of return of experience (REX) from other projects, whilst promoting time management practices and governance.

IN MOBILISATION PHASE:

• Ensure systematic coordination and process deployment of all monthly maintenance plans into ERP as the key driver to engage all resources, in order to commit on delivery performance.
• Anticipate, identify and analyse planning risks and opportunities, including management reporting, corrective action-plans and process development.
• Analyze schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
• Coordinate with internal and external stakeholders to integrate inputs and define project schedule interfaces.
• Develop the schedule based on contract requirements, sub commitments, gap analysis and execution strategy.
• Identify the project schedule's critical path and risks, suggesting optimization and mitigation actions.
• Highlight differences between the initial assumptions and the final tender schedule.
• Ensure on-time delivery of schedule-related deliverables.

IN CONTRACT OR PROGRAM EXECUTION:

• Responsible for proper planning data reliability, accuracy and consistency for SAP MRP system application and ensuring correct information flow both up & downstream.
• Develop quality schedules in accordance with the company's procedures, contractual requirements, and stakeholder inputs.
• Optimize schedules considering multiple criteria such as on-time delivery, cash generation, penalty avoidance, and efficient utilization of available resources.
• Validate the partner's input schedules and ensure external validation of the combined baseline schedule.
• Create a Project Time Management Plan and validate time-related documentation.
• Collaborate with the project team to identifying and mitigating risks and in seizing opportunities related to on-time delivery.
• Lead regular project schedule review sessions, challenging stakeholders' assumptions about time performance and seeking solutions.
• Prepare schedule and progress reports, illustrating physical progress with relevant time related KPIs, analyse gaps between actual progress & baseline, and the Earned Value Methodology with Finance controllers
• Align the commitments of internal and external stakeholders, manage schedule interfaces, identify trade-offs, and proactively influence stakeholders to adopt approaches beneficial for the overall project. proactively address inconsistencies.
• Ensure timely updates of both internal and external schedules while monitoring stakeholders' adherence to schedule quality standards.
• Identify critical paths and both actual and potential delays in complex, interconnected schedules.
• Support the Contract Manager in time-related disputes, perform delay analysis, and evaluate incoming delay-related claims.

PERFORMANCE AREAS IN MOBILISATION, CONTRACT OR PROGRAM EXECUTION

• Management & monitoring of critical paths for gate reviews, milestones, planning risks and mitigation actions
• Timely updates of schedule that represents full project scope, change requests, progress reports and time related KPIs
• Timely development of schedule related documents with relevant breakdown structures and with defined progress monitoring methods
• Maintain the schedule in line with defined standards (DCMIA, Project schedule integrity, etc)

INTERFACES & NETWORK LINKS:

INTERNAL  

• Project & Contract management, Product Introduction & Warranty, Operations, Supply Chain,  PME/Industrial, Finance, Facilities and Quality

EXTERNAL:   

• Customer (when applicable)

REQUIRED EXPERIENCE & EDUCATION:

• Recognised post graduate qualification in Business/ Project Management, Data science or Industrial Engineering.
• 5 to 7 years mid-Management experience as Planner or scheduler
• 5 years active proficiency of project scheduling software:  MS Projects, Primervera, ODY-C
• and manufacturing activities
• Advanced MS Office proficiency, particularly Excel
• Working knowledge of time-related contractual practices and delay analysis methods.

DESIRED KNOWLEDGE & BEHAVIOURS:

• Similar experience within manufacturing or construction environments with sound business acumen spanning operations and project delivery
• Highly analytical, detailed conscious rigour and structured anticipation 
• Excellent communication, collaborative management and influential skills
• Robustly initiate and drive change and aligned to business objectives
• Strong leadership style with high motivation and self-initiative
• Synthetic resilient and perseverance, with keen ability learn and adapt to change
• Active team player with collaborative skills
• Knowledge of railway industry products, technologies, and their dependencies would be advantageous