Job Opportunity at City of Cape Town

Requirements

•  Relevant B degree (Commerce, Legal, Engineering) or
•  B-Tech or NQF equivalent qualification
•  Minimum three (3) years’ relevant experience in Inventory &
•  Stores Management contracts and administration
•  Knowledge of inventory, stores, project, tender management and administration principles, procedures and processes
•  Understanding of the SCM Legislative framework
•  Computer literacy in MS Office applications and Enterprise
•  Resource Planning Systems (SAP), CRMS
•  Experience in Materials Management system will be an added advantage
•  Valid driver’s license will be an added advvantage
•  Valid driver’s license with own vehicle and ability to travel

Key Performance Areas

• Ensure the following for Inventory & Stores Management contracts and tenders:
• Tender Demand Plan never falls behind schedule
• There are no gaps in contracts
• Replacement tenders are implemented timely
• Ensure contractual spend:
• Budgetary controls are adhered to
• Source listing of contracts is accurate including loaded rates
•  Oversee the branch’s contract management activities
•  Apply a body of specialist knowledge and expertise to
•  enable adherence to the organisation-wide approach to contract management, as set out in the Contract
•  Management Framework and other relevant
•  City of Cape Town policies and procedures
•  Improve contract management maturity of the branch
•  Standardise contract management processes
•  Conduct contract reviews and other centralised contract management functions such as gate reviews, contractmanagement advice, centralised system based activities, guarantee management
•  Oversee management of transversal contracts
•  Ensure auditability of all branch’s contracts
•  Provide support during internal and external audits
•  Coordinate contract management training and assist in the improvement of individual competence in this discipline through mentoring and other developmental interventions
•  Contract Management
•  Ensure compliance to laid down policies, regulations andprocedures

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Requirements

•  Relevant B degree with preference in auditing or internal audit as a major or a major in a relevant area of specialisation such as Accounting, Management Accounting,etc.
•  Internal Audit Technician and studying towards a relevant professional certification such as Professional Internal
•  Auditor or Certified Internal Auditor and/or other relevant professional designation with complete articles or IIA Learnership.
•  Registered with a recognised audit or other recognised and relevant professional institute/body.
•  A minimum of 5 years' performance audit experience which includes 2 years' of performance audit related supervisory experience.
•  Appropriate experience and competence in performance audit principles and practices, strong problem solving and analytical skills, as well as good knowledge of governance, control and risk management.
• Ability to work with large data sets would be an advantage.
• A working knowledge of Microsoft Office applications.
• A valid driver's licence

Key Performance Areas

•  Plan, lead, conduct, and control the audit work according to norms and standards.
•  Supervise auditors, assistant auditors and audit trainees, as well as other resources allocated to audit projects.
•  Perform internal audit activities and monitor the performance of internal audit project activities in compliance with relevant  legislation, policies, regulations, frameworks, standards (e.g. IPPF, INTOSAL) and guidelines.
•  Perform the performance audits by applying knowledge-based, complex investigatory skills and disciplines such as analytical skills.
•  Evaluate the risk of fraud and the manner in which it is managed by the organisation.
•  Communicate balanced outcomes in a creative manner an  in accordance with audit standards approved policies and  procedures and leading practices.

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Requirements

• Relevant B degree with preference in auditing or internal audit as a major or a major in a relevant area of specialisation such as Accounting, Management Accounting, etc.
•  A minimum of 5 years' of aut-related experience and at least
•  2 years of supervisory experience in an audit-related role.
•  Experience with oversight committees such as Public
•  Accounts Committees, Audit Committees and
•  Unauthorised, Irregular, Fruitless and Wasteful
•  expenditure processes will be and added advantage.
•  Preference for individuals registered with a recognised audit or other recognised and relevant professional institute/body.
•  Preference for Internal Audit Technicians and those studyingtowards relevant professional certifications
•  (e.g. Professional Internal Auditor, Certified Internal Auditor)
•  with completed articles or IIA Learnership.
•  A working knowledge of Microsoft Office applications,
•  SAP and Audit Software (such as BarnOwl) is preferred.
•  A valid driver's licence

Key Performance Areas

•  Provide technical and other support to relevant oversight committees
•  Plan, lead, conduct, and control the audit work according to norms and standards.
•  Supervise auditors, assistant auditors and audit trainees,as well as other resources allocated to audit projects.
•  Perform internal audit activities and monitor the performance of internal audit project activities in compliance with relevant
•  legislation, policies, regulations, frameworks, standards
•  (e.g. IPPF) and guidelines.
•  Communicate outcomes in accordance with audit standards,
•  approved policies and procedures and leading practices.
•  Apply working knowledge of governance controls and risk  management.
•  Evaluate the risk of fraud and the manner in which it is  managed by the organisation.

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Requirements

• Grade 12
• 3 years Inventory and Stores management experience
• Code B driver’s license
• Computer Literacy
• Physically fit
• Forklift license is advantageous
• Standby experience and knowledge is advantageous

Key Performance Areas

• Verify purchase order on system against delivery note,
• check goods physically and complete transaction on system.
• Pick goods as per goods issue documents count physical stock and compare with system balance.
• Executing plant to plant transfers in cases of non-availability of stock in another store or redistribution of slow moving stock.
• Identifying & reporting obsolete or damaged stock items and/or asset inventory for possible disposal by public auction.
• Maintaining the security of stock in stores in order to ensure accountability of council assets.
• Maintaining good housekeeping that conforms to the
• Occupational Health and Safety Act (No 85 of 1993)
• Reporting stock turnover and movement by identifying redundant or obsolete stock.
• Preservation of goods received, stored and issued from stores prevents abuse and misuse, damaged and deterioration of stock. Rotation of stock in accordanceshelf life span.
• Ensuring stock received is correctly stored in accordance with accepted control procedures and processes.
• Ensure maintenance of all fixed and moveable assets in order to maximise useful life cycle.
• To adhere to OHS regulations, procedures and requirements.
• Compliance to policy, systems and procedures.
• Daily control and filing of all business related documentation. (Goods, issue, receipts, PID documents etc).
• Preparations of monthly compliance check for Area Head  compliance checks.
• Processing of return to vendor, completion of the non-conformance documentation and submission to quality control officer.
• Reporting of non-conformities of all stock received (PAR’s & NCR)
   

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Requirements

• Relevant 3 year tertiary qualification in SCM or Commercial Law
• Minimum five (5) years’ relevant experience in an Inventory and Stores environment
• 3 years supervisory experience
• Understanding of tender life cycle and Municipal Systems Act and MFMA
• Understanding of the SCM Legislative framework
• Computer literacy in MS Office applications and Enterprise
• Resource Planning Systems (SAP), CRMS
• In depth knowledge and experience of the functionality of ERP systems (e.g. SAP relating to Accounting, Financial
• Management and Materials management)
• In depth knowledge of inventory, stores, project, tender management and administration principles, procedures and processes
• Knowledge of Council’s financial policies and procedures and relevant financial systems
• Experience in Materials Management system will be an added advantage
• Excellent analytical abilities, attention to detail, communication and report writing skills
• Valid driver’s license with own vehicle

Key Performance Areas

• Oversee the Inventory & Stores Management contracts and tenders
• Oversee contractual spend
• Ensure stakeholder relationship management and engagement of both internal and external stakeholders
• Manage, coordinate and control the implementation of systems, procedures and controls relating to the monitoring of activities and progress of Inventory and
• Stores Management’s Internal Project Managers and Contract Managers
• Draft technical specifications as per business requirements
• Manage tender preparation process, act as Chairperson forbid specifications and bid evaluation committees  Draft reports to the Supply Chain Management (SCM) bid adjudication committeeInitiate and guide access to applicable citywide/transversal tenders
• Assist, guide and advise on post-award Legal related matters
• Keep abreast of new legislation, government policy, best practice and relevant external factors
• General administration
• Supervise and manage staff in the performance and execution of duties.
• Ensure effective contract administration
• Implement contracts risk management register for effective risk  mitigation