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Bidvest Facilities Management was founded in 2002 under the name Total Facilities Management Company (TFMC). It was a joint venture with Atkins, one of Western Europe's leading engineering and facilities management organisation. The purpose was to facilitate the outsourcing of the infrastructure management group within a major organisation, and to embed inte...
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ROLE PURPOSE
- To carry out timeous and quality planned, preventative and emergency maintenance on all specified equipment to give effect to the business maintenance strategy and Client service standards
MAIN OUTPUTS
- Report for on-site maintenance work and obtain off-site check out on job cards, as per Client and Company requirements
- Deliver planned and reactive maintenance service covering full hard FM spectrum on electrical installations and minor building works
- Liaise with the business control center on maintenance work to be carried and alarm conditions to be activated during the maintenance work, clear and test alarms for functionality post maintenance
- Carry out task requirements on job cards, as per Client and Company requirements
- Conduct maintenance of electrical equipment in accordance with maintenance schedules
- Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans
- Identify potential problems or hazards on Client equipment for investigation, evaluation and resolution
- Ensure quality of work and timeous completion of all field request
- Provide constant feedback to the Supervisor & Client on restoration of operations
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- N3 - N6 in Electrical Engineering
- Trade-Test (Electrical)
- Matric (Senior Certificate)
- Valid SA Drivers License
- Wireman’s License (3 Phase)
- 3yrs relevant experience within the electrical engineering (maintenance) field, min 2yrs experience in Trade
- Practical knowledge on working on air breakers & PLCs
- MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge
- Knowledge of OHS Act
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Good Written Communication
- Customer Focus
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
Closing Date 07 July 2023
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ROLE PURPOSE
- Responsible for the handling of Accounts Payable.
MAIN OUTPUTS
- Verify if invoices are valid Tax invoices
- Processing of Invoices
- Flag significant deviations of Interims raised compared to actual invoices for Team Leader to correct
- Reconcile all Creditors accounts on a monthly basis and clear reconciling items
- Request and follow up on outstanding invoices
- Handle queries and send remittance advises to Vendors and conduct own filing thereof
- Check invoices on payment proposal to ensure accurate payments
- Ensure that all processed invoices are date stamped and scanned onto the server
- Ensuring queries and outstanding issues are resolved timeously
- Meeting customers’ service expectations as per the SLA
- Daily Management of Disposed and active accounts
- Ensure that filing is done timeously
- Ensure data integrity
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- Studying towards a formal qualification in Finance
- Grade 12
- Code 08
- 1-3 years Creditors experience
- Sound knowledge of Accounting practices, good planning and organizing skills
- MS Excel, MS Outlook (Intermediate skill level), SAP knowledge
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline driven & highly motivated
- Stress tolerance
- Written communication
- Customer Focus
- Innovation
- Problem Analysis
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
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ROLE PURPOSE
- To collect or deliver any documentation, merchandise or equipment with company vehicle to customers.
MAIN OUTPUTS
- Reading of daily instructions for deliveries or collections
- Collecting company mails from the post office and deliver to the respective office
- Delivering & collecting equipment, documentation or petty cash, to or from internal/external customers
- Maintaining a Logbook with tracking numbers for all deliveries and collections
- Transporting of employees to other regional offices, when required
- Maintaining a Message-Book in order to take and relay accurate and timely messages to the office
- Provide basic admin support to staff whilst in office e.g. photocopying, paper shredding, filing, preparing document bundles/packs
- Loading of paper & replacement of toners on the office printer machines
- Reporting on office machine/equipment malfunction for maintenance
- Assist in the storeroom from time to time
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- Matric
- Public Driver Permit (PDP)
- Ability to read maps, ability to use GPS, Motor fault finding
- 3 years relevant experience in office Driver capacity
- 1 year relevant storeman experience
FUNDAMENTAL COMPETENCIES
- Customer/Client Focused
- Ability To Deal With Ambiguity
- Interactive Reasoning
- Planning & Scheduling
- Good Listening Skills
- Good Oral Communication
Closing Date 30 June 2023
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ROLE PURPOSE
- Support all aspects of the Company fleet – owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.
Effectively support the Fleet team in terms of:
- Management of fleet to keep the fleet running efficiently, highest up time and within budget.
- Support the Executive, Management and Strategy to achieve set out annual targets
MAIN OUTPUTS
Financial Management
- Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements
- Accounts processing
- Ensure correctness of all invoicing
- Invoicing timing – processing in the correct month
- Efficient controls exercised over cash expenses
- Ensure upfront approvals by the correct level of authority
- Asset Management
- Maintain the master data base with relevant fleet details – driver name, ID, license, vehicle listing, etc.
- Assist in documenting all relevant information for fleet data
- Maintain reporting platform
- The KPI for this task will be measured against accuracy of data and sense of urgency
Customer and Stakeholder Management
- Client relations
- Support Executive to achieve positive CSI results
- Maintain and update the SPOC matrix to ensure continuity of business
Internal Controls and Administration
- Internal Controls
- Identify problems proactively and resolve timeously
- Effectively communicate any changes which affect direct / indirect team
- Administration
- Support and complete all administrative responsibilities
- Data integrity, driver files, vehicle files, cost center allocation.
- Insurance claim process
- Program management to migrate manual processes into technological solutions
- License and registration management – find ways to fine tune vehicle licensing procedure
- Vehicle tracking – ensure all vehicles are fitted with working tracking devices
Quality standards and Operations
- Quality Control
- Contribute towards continually improving all aspects of fleet service delivery
- Conduct monthly fleet inspections / audits as and when required
- Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements
- Operations
- Distribution of all relevant fleet requirements – fuel cards, E-tags, licenses, traffic fines, proxy forms, etc.
- Vendor listing - windscreen repairs, tyre fitment center – liaise with Technical manager
- Adhere and ensure all process and regulatory compliance
- Fuel Management
- Support the management of generators and mobiles
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- Tertiary qualification in logistics, fleet or supply chain management
- Industry related diploma / degree
- Matric
- Driver’s License - Code B
- Minimum of 3-5 years’ experience in fleet management environment
- Logistics / Distribution and Fleet Management
- Financial Management
- HR/IR Management
- Supply Chain Management
- (ISO) 9001:2008 Quality Management Knowledge
- Adept in all MS office applications
- Intermediate Excel proficiency will be advantageous
- SAP proficiency will be advantageous
- Up-to-date knowledge of SA road traffic regulations
- Abide by OHASA
FUNDAMENTAL COMPETENCIES
- Success driven
- Self-awareness
- Self-management
- Results / Output orientated
- Social awareness
- Integrity
- Continued Learning
- Operate with sense of urgency
- Ability to negotiate tactfully
- Able to function autonomously
- Adaptable and flexible
- People skills
- Multicultural awareness
- Business Acumen
- Analytical
- Problem solver
- Create your own framework
- Systematic
- Anticipate and solution
- Customer service orientation
- Self Confidence
- Positive attitude
- Communication
- Team Player
- Time management
- Coping with pressure
- Ability to accept constructive feedback
- Strong work ethic – reliability
Closing Date 23 June 2023
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ROLE PURPOSE
- To carry out timeous and quality planned, preventive and emergency maintenance on all specified equipment
MAIN OUTPUTS
- Perform tasks in accordance to job cards (work orders) issued and retrieved from Archibus, as per Client and Company requirements
- Conduct investigations, evaluation and restorations on identified equipment malfunction
- Carry out minor repairs and service on all electricalequipment and appliances as per SLA
- Perform office movement related tasks, including but not limited to, installation of furniture; shop fitting, repair doors, locks, handles, windows; replace ceiling and carpet tiles; general paint work
- Carry out minor repairs and service on all plumbing related equipment as per SLA
- Perform tier 1 inspections and repairs on all air-con related equipment
- Carry out inspections and report back on all fire & access equipment; fire-extinguishers, hose reels, fire-hydrants, fire-detectors & access control equipment
- Assist the Artisan with major repairs and services
- Provide constant feedback to the Facilities Manager/Service Manager/Building Manager /Resource Co-ordinator on restoration status of operations
- Update the calls in the Archibus CAFM system and close calls within SLA
- Oversee and manage daily tasks of cleaners, recyclers and hygiene staff
- Undertake all monthly PPM checklist and update CAFM system
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- N3 Technical (Electrical/Mechanical)
- Matric (Senior Certificate)
- Valid SA Drivers License
- 3yrs relevant experience in Handyman maintenance tasks
- Basic training on hand tools, electrical and mechanical equipment
- Computer literate, MS Office, Outlook, Archibus
- Knowledge of OHS Act & ISO 9001 Quality Management Systems
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Good Written Communication
- Customer Focus
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
- Supervision
Closing Date 30 June 2023
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Job Summary:
- The Receptionist will be responsible for providing excellent customer service to all clients and visitors. The ideal candidate will be the first point of contact for clients and will provide administrative support to the organization. This person must have a friendly demeanor, maintain a pleasant environment, and have strong communication skills.
Responsibilities:
- Welcome visitors to the organization by greeting them, answering inquiries, and directing them to the appropriate department or personnel.
- Answer and receive incoming calls and route them to the appropriate person or department.
- Keep the reception area clean and organized, call for maintenance or repairs if necessary.
- Handle all incoming and outgoing mail, as well as courier deliveries.
- Manage the schedule of appointments, meetings, and events.
- Complete administrative tasks such as data entry, copying, filing, and preparing reports.
- Collaborate with other departments to maintain internal communication.
- Order and manage office supplies.
- Manage the booking of conference rooms and arrange catering when required.
- Follow up with clients and visitors to ensure their needs are met satisfactorily.
Requirements:
- Matric
- Certificate in Reception, Administration, Customer Service or related
- At least 3 years experience in customer service, administration, or the front desk role preferred
- Must have excellent communication and interpersonal skills
- Ability to handle multiple tasks and prioritize them simultaneously
- Ability to work independently and as part of a team
- Ability to work with Microsoft Office Suite or other relevant software
- Must have excellent organizational skills
- Must maintain a tidy and professional appearance.
Closing Date 26 June 2023
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ROLE PURPOSE
- To implement and manage an integrated Facilities Management solution for Clients within the region of responsibility in accordance with the SLA.
MAIN OUTPUTS
- Responsible for driving integrated Facilities Management (FM) services and strategy for the Client
- Ensure delivery of efficient FM service as outlined in the Service Level Agreement (SLA)
- Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Contracts Manager, and in accordance to Client needs
- Conduct daily audits on FM services rendered and ensure that prescribed work quality and standards are sustained
- Ensure timeous sign-off and variance explanations on P&L's
- Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
- Manage back to back SLA agreements with suppliers and contractors
- Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
- Assist in the management of FM projects and provide technical support, where applicable
- Demonstrate and instill effective adherence to processes on infrastructure maintenance
- Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
- Ensure timeous processing of invoices
- Provide monthly reports and feedback on continued compliance to the SLA
- Building strategic relationships both internally and externally
- Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
- Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
- Ensure adequate staff placement i.e. prepare suitable shift-roster where applicable and manage/approve applicable leave for subordinate employees
- Responsible for training, coaching, mentoring & development of subordinate employees
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National Diploma/Degree: Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
- Matric (Senior Certificate)
- Valid SA Drivers License
- 8yrs relevant experience in Facilities Management, CRM, Property Management & Financial Management
- Facilities Management, CRM, Property Management & Financial Management
- MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level), SAP knowledge
- Knowledge of OHS Act, ISO 9001 Quality Management, Risk Management Systems, Property Law & Contractual Law
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Excellent Written Communication
- Supervisory Skills
- Subordinates Capacity Building
- Customer Focus
- Negotiation Skills
- Analytical Skills
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
- Excellent Oral Communication
Closing Date 23 June 2023
go to method of application »
ROLE PURPOSE
- To implement and manage an integrated Facilities Management solution for Clients within the region of responsibility in accordance with the SLA.
MAIN OUTPUTS
- Responsible for driving integrated Facilities Management (FM) services and strategy for the Client
- Ensure delivery of efficient FM service as outlined in the Service Level Agreement (SLA)
- Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Contracts Manager, and in accordance to Client needs
- Conduct daily audits on FM services rendered and ensure that prescribed work quality and standards are sustained
- Ensure timeous sign-off and variance explanations on P&L's
- Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
- Manage back to back SLA agreements with suppliers and contractors
- Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
- Assist in the management of FM projects and provide technical support, where applicable
- Demonstrate and instill effective adherence to processes on infrastructure maintenance
- Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
- Ensure timeous processing of invoices
- Provide monthly reports and feedback on continued compliance to the SLA
- Building strategic relationships both internally and externally
- Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
- Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
- Ensure adequate staff placement i.e. prepare suitable shift-roster where applicable and manage/approve applicable leave for subordinate employees
- Responsible for training, coaching, mentoring & development of subordinate employees
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National Diploma/Degree: Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
- Matric (Senior Certificate)
- Valid SA Drivers License
- 8yrs relevant experience in Facilities Management, CRM, Property Management & Financial Management
- Facilities Management, CRM, Property Management & Financial Management
- MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level), SAP knowledge
- Knowledge of OHS Act, ISO 9001 Quality Management, Risk Management Systems, Property Law & Contractual Law
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Excellent Written Communication
- Supervisory Skills
- Subordinates Capacity Building
- Customer Focus
- Negotiation Skills
- Analytical Skills
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
- Excellent Oral Communication
Method of Application
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