Vacancies at Advantech

Overall Job Purpose: 

To engage in the planning, management and monitoring of all aspects related to the management of the buildings and inspection of work to ensure that quality standards are maintained or improved. Ensure strong customer relationships are built and expectations are met and managed.

Main Duties: 

• Manpower allocation, assessment and performance management of outsourced service providers in cleaning, hygiene and security. 
• Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment.
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. Emergencies also includes acts of Gods, plagues and pandemics. • Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner.
• Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance.
• Conducts in-service training and implements safety regulations and programs, identify risks and develop mitigation measures.
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters.
• Is responsible for the management of and reporting on the project’s budget including municipal accounts and service provider billing.
• To undertake any other duties as may be required by the level of the post, and as required by the Head Facilities Manager.
• Implement all the Company policies and procedures related to facility management and OHS requirements
• Report on performance of the buildings under management in terms of budgets and utilize service providers platforms to manage water and electrical consumption

Skill Requirements: 

• Ability to Speak, Read and Write English.
• Ability to work as part of a team.
• A flexible approach to work.
• Attention to detail.
• Motivating staff. Must have staff management experience.
• Ability to prioritise own workload to meet deadlines.
• Computer literacy in office documents and excel spreadsheets required
• Experience and thorough understanding of green building management will be an advantage.

Knowledge Requirements

• An understanding of Customer Care.
• An understanding of Health and Safety issues.
• Ability to analyze facts and exercise sound judgment in arriving at conclusions.
• Ability to develop long-term plans and programs and to evaluate work accomplishments.
• Ability to read and interpret documents
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process;
• Makes timely decisions and execute,
• Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Relevant Experience
• Minimum of 5 years’ experience in FM on Middle to Senior Management level.
• Thorough understanding of maintenance planning and scheduling
• Demonstrate leadership skills and a willingness to grow and learn new skill sets.
• Own reliable transport required
• Occasional weekend working and after hours call-outs will be required

Major drivers of work volume:

Geographical spread of buildings; Grading and complexity of buildings; Tenant and customer profile; Level of Mechanical / Electrical Complexity; Rental Levels; Management complexity & intensity.

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Job Purpose

Responsible for providing an efficient human resource and payroll administration and record keeping service to the business. Working as part of the Human Resources Shared Services team, will deliver transactional services to employees, Independent Contractors, Line Management and the HR Business Partners. The responsibilities will include, staff appointments and terminations, payroll input, leave administration, long service awards, file management and IC administration.

Key Performance Areas

Staff Appointments

• Receives completed Recruitment pack from Brand/business, checks completeness and follows up on outstanding documentation
• Inputs new employees and Independent Contractors onto APS, timeously and accurately
• Forwards relevant documentation to external service providers viz Medical Aid and Retirement Fund Administrators
• Advises other departments regarding new staff member viz IT

Staff Terminations

• Receives instruction to terminate, checks supporting documentation and follows up on outstanding documentation
• Establishes outstanding leave
• Processes the termination on APS, timeously and accurately
• Arranges for automated exit interview
• Informs Medical Aid and Retirement service providers and forwards necessary documentation
• Monitors Fixed Term Contractor expiry dates and advises HRBP/ Line Management, timeously
• Processes and issues a Certificate of Service
• Responds to queries from past employees, trade etc

Leave Administration

• Captures manual leave forms and updates APS accordingly
• Advises Payroll regarding Maternity leave commencement
• Performs leave reconciliations as required
• Generates leave reports on request
• Monitors leave balances and escalates problems to Line Manager or HRBP
• Advises staff regarding leave recording and outstanding balances
• Responds to leave queries, timeously

Staff Movement

• Processes job title changes and Cost Centre changed under the HR module.
• Verify the accuracy the change request and submit to payroll for processing on promotions, salary increases and bonuses.
• Audit submissions prior to processing in APS

Payroll

• Prepares input for monthly payroll
• Responds to payroll queries timeously from employees as well as ICs
• Checks monthly Payroll reports, identifies any anomalies and resolves same
• Processes Long Service Awards including payment thereof and dissemination of certificates

Record Keeping

• Ensures staff files are maintained and kept up to date
• Files all necessary documentation, timeously and appropriately
• Provides up to date information to HRBP or Group HR, as requested, for reporting purposes

Qualifications

Grade 12

• Diploma in HR will have an advantage

Experience

• 5 years Payroll Processing experience will be an advantage
• Computer Literacy – MS Office
• Knowledge of APS Vision system
• Good English language skills, both written and verbal
• Advance understanding of SA Labour Legislation
• Advance experience with Payroll processing

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Overall Purpose of the Job:

Source analyse financial data to prepare reports for business performance assessment and management decision making

Responsibilities:

Output 1 Extraction and analysis of data:

• Extract information from various source systems and analyse to provide insights into various areas of concern as identified by management
• Output 2 – Drive information structure and content improvements:
• Identify shortcomings in financial systems structures and master data as well as inaccuracies in financial account data for clean-up by relevant GSS / Brand teams

Output 3 Prepare reporting templates:

• Build standard monthly templates / models for standardised on-going reporting in various management forums

Output 4 Prepare monthly management reporting presentations:

• Prepare reports required for
• GSS management forum
• GSS / Brand management forums
• ADvTECH financial management forums

Education

Minimum:

• B Com Management Accounting Degree

Ideal:

• CIMA qualification complete / studies in progress

Experience:

Job Title

• Minimum time spent in job (Years)
• Management Accounting and Reporting

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Overall Purpose of the Job:

 Manage all financial aspects of the Fixed assets portfolio within ADvTECH.

 Responsibilities:

Output 1 - Manage Fixed asset department:

• Manage overall direction of the department
• Meet with team monthly and weekly to ensure activities aligned to overall plan
• Review performance of team and execute relevant talent management tasks

 Output 2 – Maintain Standard Operating Procedures:

•  Oversee and approve all Standard Operating procedures for the fixed asset department in line with requirements of IFRS and Taxation legislation

 Output 3 - Complete and accurate fixed asset transaction processing for overall ADvTECH:

•  Maintain overall Fixed asset register framework and transaction types for overall ADvTECH
• Establish and maintain control framework for department ensuring sufficient controls to ensure accurate and complete recording of transactions
• Approve all transactions and reconciliations initiated in fixed assets department

 Output 4 - Timely completion of all ad hoc projects across department:

•  Oversee and drive execution of all ad hoc projects e.g. D365 migration and incorporation of other Brands into GSS

Output 5 - Accurate, complete and timely monthly operational reporting for department:

•  Review and query monthly Operational reporting
• Present reporting at overall Record to Report monthly forum

Education Required:

Minimum:

• Bcom Financial Accounting

Ideal:

• Bcom Financial Accounting
• Professional Financial qualification

Experience Required:

• 10 years in Transactional Finance in significant fixed asset portfolio 
• 5 years in Management in Finance Department 

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Overall Purpose of the Job:
The supervision of a team of business analysis staff, including allocation of work and quality management, to plan, estimate and carry out programmes of business analysis work to time, budget and quality targets and in accordance with appropriate standards. Within a specific business sub-functional area, such as Student Information Systems or HR System or Teaching and Learning Systems, the identification and development of new and alternative approaches to performing business activities that are made possible by the availability of information and communications technology. Responsible for the methodical investigation, analysis and documentation of the sub-function in terms of the business processes and the information they use. The definition of the requirements for improving any aspect of the processes and systems, and the creation of viable functional specifications in preparation for the construction of the information systems
The planning, introduction and control of service provision, including the negotiation and execution of service and operation level agreements, and the dynamic planning, scheduling, measurement and control of operational facilities to provide the agreed levels of service, taking account of changes in both supply and demand and seeking continuously and proactively to improve services for the benefit of clients or users. The management of the IT investment that satisfies the business requirement for IT of continuously and demonstrably improving IT's cost-efficiency and its contribution to business profitability
Provides input to the IT strategic planning process
The Business Systems Applications Manager oversees the administration, related support and maintenance of Business Application Systems including the oversight of strategic digital initiatives and student systems. Is responsible for digital innovation and alignment to the overall brand strategy including design, implementation and roll-out. Manages and oversees strategic system projects and rollouts and associated relationships

Key Performance Areas/Main Outputs and Responsibilities:

Output 1 - Manage the Operations and Service Delivery of the Business System in area of responsibility:

• Provides accurate up-to-date reporting of all support related expenses including per customer expenditure    of respective support budgets
• Manages applications support effectively and efficiently
• Liaises with the relevant Information Technology (IT) stakeholders to troubleshoot and resolve issues
• Manages associated dependent relationships, Service Level Agreements (SLA's) and Operating Level 
•  Agreements (OLA's) with internal and external service providers   and suppliers
• Ensures appropriate service levels of support and capacity is in place to meet business  demand/requirements
• Provides continuous service and systems security pertaining to applications
• Ensures policies, procedures, processes and governances are designed, implemented, maintained and managed
• Ensures risks are assessed and monitored and mitigating actions are implemented

Output 2 - Manage the Operations and output of the Business Analysts 

• Business Analysis
• Analyses past, present and future business environment.
• Analyses business processes to determine problems, risks and opportunities for improvement
• Reviews processes and conducts process audits, as required.
• Designs new business processes
• Works with managers and relevant users on feasibility studies and establishing business and systems  requirements
• Formulates strategies and guidelines to improve the business environment
• Consults to management (both IT and business) on business procedures and policies Solution Design & Implementation
• Accountable for the solution design and implementation of work with the support of the systems analyst,  analyst programmer, project support administrator, other Business Analysts and project/work delivery managers
• Responsible for design and implement the best possible solution within the constraints of the tools available
• Drives adoption of the implementation of new or enhanced processes

Owns systems, user acceptance testing and implementation of changes or new applications
Requirements Analysis

• Leads the Investigates and defines requirements for business processes
• Documents requirements including data modelling, interface layouts, data flows, screen and report layouts, etc System Testing
• Accountable for Tests systems and user acceptance and implements changes or new applications
• Ensures all testing protocols are adhered to User Support
• Renders support and facilitates sessions for end-users, including training

Output 3 - Manage the Operations and output of the Data and Reporting from systems in area of specialization:

• Application and Data Integration
• Works with application developers to ensure end user and application data requirements are fulfilled
• Maintains the application, and integration points regularly and automates the maintenance processes
• Coordinate system integration processes with internal departments and outside vendors
• Comply with data and application integration policies, standards, documentation, and procedures
• Work with various teams in ADvTECH to ensure that design and business objectives are achieved within the system development process
• Evaluates existing systems and/or user needs to analyse, design, recommend and implement system changes
• Ensures optimal performance, reliability, and integrity of the application, data and integration systems through a variety of techniques and procedures

Output 4 - Manage the Interface with the Business and Users Forums. This includes Problem Management:

• Customer service review meetings with Brands
• Record business requirements and prioritise system changes with Brands
• Provide business with a monthly review of services provided and status of planned changes and  enhancements
• Handles escalations from business and is the lead about Problem Management
• Negotiate SLAs and OLA's with business
• Attends and reviews management meetings with brands monthly
• Documents and agrees processes and procedures in place

Output 5 - Project Management:

• Manage projects and implementations in the Tech Ed space / sprints is area of responsibility.
• Ensures that project/department milestones/goals are met and adhering to approved budgets
• Escalating issues in a timely manner and suggesting improvements and proposing solutions.
• Tracking and recording the delivery of high-quality products on time while working closely with team members and following project methodologies
• Follow up with scrum teams to resolve production issue
• Lead various teams to prioritize
• Communicate critical issues and potential solutions in a timely manner
• Collaborate with the respective line managers within the IT Operations, Business Applications, Enterprise data and enterprise architecture teams to deliver on projects
• Work with the project manager to ensure that deliverables for the team is defined and that the project  manager can drive delivery with the virtual team members

Output 6 - Financial oversight:

• Reduces costs related to ICT Application Support delivery
• Manage and administrate the monthly billing from vendors
• Approve expenses in area of responsibility
• Manage the budget in area of responsibility

Output 7 - Staffing:

• Define a career path for Support staff
• Conduct EDW, goal settings and conducts employee appraisals.
• Sets performance objectives for staff.
• Establish and define succession planning for your role
• Draws up action plans to address poor performance
• Ensure that staff attend regular training to ensure that they meet the requirements for their role and keep up with the maintenance thereof
• Institute monthly reporting sessions for team leaders to track progress and compliance of systems and work done
• Onboarding and transition to new ways of working for new and existing staff

Education

Minimum:

• Diploma or Degree

Professional Certification
Ideal:

• Bachelor's degree in (Information Systems, Informatics, Computer Size or Information Technology) - NQF 7 (6) Or National Diploma / Diploma in Software
•   Development /IT- NQF 6 (5).
• An appropriate postgraduate qualification and professional certifications are an added advantage however should a candidate have a proven track record of work
•   within the listed key performance areas, the qualification requirement may be reduced
• ITIL v3 Practioner
• Project Management (e.g. PMP, PRINCEII, etc…)
• CBAP/CCBA – Certified Business Analyst Professional

Experience

• 5 years - Systems Administration                                                                         
• Systems Development  5
• Systems Management  5
• Experience in management at a Senior Supervisory capacity 3-5
• Business Process Analysis  3-5
• Service Desk Supervision / Customer service management 3-5
• Application Design (UX and UI)   3-5

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MAIN JOB PURPOSE:

To ensure the professional general management and excellent performance of Capsicum Culinary Studio in terms of its facilities, staff, sales, overall finances and student service delivery.

DUTIES & RESPONSIBILITIES:

• Implement the national sales strategy and achieve Campus sales targets (40%).
• Management of Income and expenditure as well as Debtors management (15%).
• Management of System Administration and facilities in and around the campus (10%).
• To comply with regulations from accrediting and professional bodies and monitor a high standard of quality and excellence (10%)..
• Monitor the academic curriculum and from time to time teach management modules to ensure that students’ achievements correlate with the expectations from industry (10%).
• Manage performance of Campus staff (5%).
• Ensure the Company/Campus Social Responsibility initiatives are supported (5%).
• Implement a Customer Relationship Management Strategy at the campus (5%).

REQUIREMENTS
SKILLS:

• Management and Leadership skills,
• Computer Literate,
• Interpersonal skills

EXPERIENCE:

• 3 - 5 years’ experience in management activities of a small to middle size company.

QUALIFICATIONS:

•  3 year qualification in Business or Hospitality Management / Sales & Marketing.
• Post-Graduate in Hospitality Management advantageous.

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Overall Purpose of the Job:

• To manage and grow the profitability of Capsicum Culinary Studio & The IIE School of Hospitality & Service
• Management through the development and management of an integrated brand and marketing strategy

Responsibilities:

• Develop, manage and implement the brand strategy to ensure and manage the integrity and usage of the brand internally and externally across all mediums
• Manage the internal and external Capsicum Culinary Studio & The IIE School of Hospitality & Service Management Corporate Communications and PR Strategy
• Grow the Capsicum Culinary Studio & The IIE School of Hospitality & Service Management brand through identifying new market opportunities based on solid market research and profit projections
• Develop and manage marketing strategy for current and new agreed market opportunities, define the implementation process, report on success of projects and propose corrective actions if necessary
• Develop and implement appropriate policies, procedures and systems in the department to ensure best practise processes to ensure effective functioning of the department and to reduce the risk of business loss
• Management of all related marketing financial budgets
• Management of social media content with the Digital Specialist and HQ
• Management of campaign artwork
• Alignment with Graphics and Digital
• Analytics
• New opportunities and Competitor Activity – monitoring of

Experience:

At least 4 – 6 years’ experience in brand and marketing field, and 3 years Management experience.

Experience in the educational sector an advantage

Education - Minimum:

• Degree in Marketing/Communication/PR

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Overall Purpose of the Job:

Responsible for growing and maintain the Capsicum Culinary Studio Brand and achieving targeted growth

Output

•  To build the Capsicum brand and achieve target growth for the company
• Ensure all administrative duties is done timeously and Head Office and the Campus Principal is up to date with what happens on daily, weekly & monthly basis and reports sent to Management as requested
• Ensure implementation and adherence to policies and processes as set out by Legislation, Accreditation bodies and Capsicum Culinary Studio
• To contribute back to the local community, project the values of Capsicum and implement the CCS plan to decrease carbon footprint

Experience:

• 2 years in a target driven sales environment with presentation to all levels.
• 1 year sales experience

Education - Minimum:

Matric

• Education - Ideal:
• Sales and Marketing Diploma