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ADvTECH leads the private sector in the fields of education and resourcing, contributing meaningfully towards the sustainable development of human capacity in South Africa through the provision of education, training, skills development and career placement services. Our purpose is to ignite a life-long passion for continuous learning and personal career dev...
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KEY RESULT AREAS
- Manage the front of house duties at the welcoming area of the campus and answer telephonic calls in a professional manner and route call to the required extension.
- Provide efficient administrative support to the Campus Head and Customer Relations Officer (CRO).
- Assist Campus Head and Customer Relations Officer with the implementation and maintenance of ad hoc projects, as and when required.
QUALIFICATIONS:
- Grade 12 qualification (non – negotiable).
- Basic Higher Certificate (Preferred).
- MS Office Full package.
- MS Office Advanced.
EXPERIENCE:
- 2 years administration front office.
- 1-year Executive assistant.
SKILLS:
- Advanced Oral & Written Communication.
- Time Management & Planning.
- Willingness to Learn.
- Customer Service Focused.
- Excellent communication and interpersonal skills.
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PRIMARY PURPOSE OF THIS JOB:
- Responsible for the full Debtors and Cashbook function, which included administration, liaising with internal and external clients as well as suppliers & Financial Institutions.
KEY RESULT AREAS:
Debtors control and maintenance
- Receives documentation from relevant departments and journalism revenues/corrections and payments
- Compiles journals with detailed documentation on a monthly/daily basis
- Forwards journals for authorization
- Communicates and negotiates with fee payers, lawyers, staff and departments to recover outstanding monies and arrange payment
- Prepares letters and communicates with Administrators on a monthly basis
- Prepares reports to apply for write off of irrecoverable debts and forward to the relevant authority.
Control accounts and journals
- Analysis and reconciles control account and obtain relevant documentation
- Journalise re-allocation
- Comply and uphold finance processes in line with company and statutory regulations
Payments
- Receives payments daily deposits and allocations
- Checks and ensure allocations are correct as per policy
- Forwards documentation to controller for checking
- Control and maintain debit order database ensuring all monies are collected. Communication with unpaid fee payers
- Comply and uphold finance processes in line with company and statutory regulations
Special Projects
- Special projects as and when required by manager. Innovation and ideas to improve collections and administrative process.
Adhoc duties
- Assist FM with ad hoc financial reports/duties as required
- Assist with HO office reception duties and ensure procedures are followed.
- Assist with adhoc duties or events i.e. Good Food & Wine.
QUALIFICATION REQUIREMENTS:
- Minimum qualification of Financial Accounting/Business Administration Certificate
- D365 (Advantageous)
- Microsoft excel (Non – negotiable)
- Excalibur (Advantageous)
SKILLS REQUIREMENTS:
- Excel Literate
- Accounting packages and Windows
- Computer Literate,
- Debt Collecting,
- Interpersonal skills
- Knowledge around Legislative updates
EXPERIENCE REQUIREMENTS:
- At least 2 - 3 years’ experience in finance clerk position dealing with debtors, creditors & cashbooks.
- Debtors experience (Non – negotiable)
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Key Responsibilities:
- Finance administration.
- Procurement and accounts payable.
- Accurate expense allocations.
Responsibilities include:
Administrative and Organizational Responsibilities
- Ensure compliance with financial processes, procedures, policies and internal control requirements.
- Provide administrative support to campus bursars, school principals, staff and brand finance.
- Assist with GSS, brand and campus related finance admin projects or tasks as and when required.
- Plan and schedule procurement, aligned to school requirements and deliverables.
- Track and manage the schools procurement requests from receipt of request to payment of supplier.
- Assist credit controller with any parent files required in preparing pre-legal files.
Procurement and Accounts Payable
- Submit procurement requests daily on the centralised procurement portal, within 24 hours of receipt from staff member.
- Provide the correct GL / procurement category for all requests and the correct fixed asset group for fixed assets.
- Ensure that detailed information is submitted to procurement for all requests including ISBN numbers, goods/job specifications where relevant.
- Submit Capex quotes to bursar within 24 hours of receipt from procurement.
- Upload approved Capex applications on the procurement portal.
- Compile new vendor applications and existing vendor changes and load these onto SharePoint.
- Generate purchase orders for purchases under R10 000 in one month, procurement card reloads and instore purchases, eg. Makro and Builders Warehouse.
- Email purchase orders generated by school to the staff/suppliers and request them to email Invoices directly to [email protected].
- Process staff expense claims according to the Advtech approval framework.
- Follow up on all purchase orders older than 24 hours which have not been approved and confirmed.
- Delivery notes to be requested from the relevant staff members for all confirmed purchase orders older than 1 week.
- GRV (goods receipt) purchase orders raised at a school level upon delivery/receipt of goods or services.
- Upload delivery notes or confirmation of service received on the procurement portal for all purchase orders generated by GSS.
- Process returns to vendors when required with approval from brand accountant.
- GSS SharePoint account payable queries to be reviewed daily and resolved timeously.
- Assist in resolving procurement agent queries within 24 hours.
- Forward payment queries from staff and suppliers to GSS and follow up until resolved.
- Provide campus bursar with accruals listing for all goods or services which have been received.
- Plan and track procurement to avoid urgent payments, if unavoidable ensure that all required documents are submitted to the bursar in one pack for approval.
Education:
Experience:
- 3- 5 years in a similar finance administrator role.
- Accounting knowledge preferable.
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Duties required:
- Executes the academic policies and procedures for all academic and support staff
- Ensures that timetabling is done effectively ensuring that there are sufficient classrooms available to accommodate students
- Implements and evaluates the application of existing policies and ensures the effective implementation of all policies and procedures
- Leads and manages the academic and support staff in the achievement of set school objectives and targets by ensuring that the school is a high performing entity
- Manages and conducts performance reviews in accordance with policies and procedures and takes corrective action where necessary. Ensuring effective implementation and management of succession plans.
- Implements strategic Human Resources in accordance with policies, procedures and legal requirements in partnership with the HRBP and HRC.
- Ensures that the Employment Equity targets are met and identify suitable black candidates that can be mentored and developed
- Ensures identification of critical skills essential for sustainability of service delivery and the development of succession plans
- Effectively implement all Marketing initiatives to meet the enrolment targets and continuously strive to build and maintain a positive image of the school
- Interview prospective new students and assist in meeting the school’s enrolment targets
- Actively engaging in word of mouth marketing through all initiatives and events both at the school and at other school related functions
- Manages the budget of the school working with the Executive Head and ensure cost containment
- Supervises the effective management of the continuous debt collecting process and enforces the suspension of students where accounts are in arrears
- Monitor the age analysis of the school. Assists with the compilation of the preliminary and final annual budget for the year with the assistance of the finance team and Executive Head
- Effectively allocate resources and manage all daily activities of the school
- Enforces the requirements of the OHS Act and oversees compliance
- Identifies all risks and hazards and ensure precautionary measures are taken prior to the commencement of hazardous operations
- Assumes overall responsibility for the health, safety and welfare of students, staff and visitors at all times
- Effectively manage and ensure legislative compliance in terms of exam entries / registrations
Competencies/Skills/Requirements:
- Excellent interpersonal skills with colleagues, students and parents;
- Energetic, self-motivated and able to use own initiative;
- Excellent analytical skills;
- Enthusiastic, assertive and flexible;
- Good organisational and administrative skills;
- An open and creative outlook to education;
- Excellent communication and interpersonal skills with parents, staff and learners and willingness to engage with learners and their families on a personal level to help children in the best way possible;
- Must be a team player;
- Computer literacy is imperative;
- SACE registration
Qualifications:
- Minimum requirement is a recognised Degree and/or a 4-year professional Teaching Qualification.
Experience:
- Minimum of 5 years’ teaching experience in the same and/or similar type of position and environment.
- Minimum of 3 years managerial experience in the same and/or similar type of position
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Duties
- Intersen phase Educators will be expected to establish and further extend students basic education foundations and to guide them toward developing abstract thought and successfully completing independent work across all the areas of their various curricula. They will need :-
- to deliver future focused education in which students are motivated, inspired and challenged;
- to demonstrate strength of character, integrity and professionalism, at all times
- to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
- to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way
They will be accountable for the following specific areas of performance :-
- Academic Delivery
- Academic Assessment & Reporting
- Student Behaviour Management
- School Brand Ambassadorship
- Administration
- Health & Safety
Qualifications & Experience
- an undergraduate degree (NQF level 6) and PGCE or B. Education (Intermediate, Intersen or Senior Phase)
- SACE certification and a police clearance are requirements
- 2-5 years Teaching Experience
- Computer and digital literacy
- First Aid
Attributes & Competencies
- A Lifelong learner who continually undertakes personal inquiry, reflection and action to inform their practice and understanding of teaching & learning and remains abreast of global education trends
- Demonstrated planning and organisation skills with superior detail orientation
- Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
- A proven track record of managing professional relationships with maturity and high EQ
- Professional time management is a minimum requirement of the role
- Demonstrated evidence of the ability to think critically and problem solve appropriately
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Duties
- Foundation phase educators will create a learning experience to stimulate and grow individual talents and equip children with the requisite basic education skills in the areas of reading, literacy and numeracy amongst others.
They will need :-
- to deliver future focused education in which students are motivated, inspired and challenged;
- to demonstrate strength of character, integrity and professionalism, at all times
- to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
- to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way
They will be accountable for the following specific areas of performance :-
- Academic Delivery
- Academic Assessment & Reporting
- Student Behaviour Management
- School Brand Ambassadorship
- Administration
- Health & Safety
Qualifications & Experience
- an undergraduate degree (NQF level 6) in ECD or B. Education (Foundation Phase)
- A PGCE would be necessary if the degree is deemed suitable viz Psychology
- SACE certification and a police clearance are requirements
- 2-5 years Teaching Experience
- Computer and digital literacy
- First Aid
Attributes & Competencies
- A Lifelong learner who continually undertakes personal inquiry, reflection and action to inform their practice and understanding of teaching & learning and remains abreast of global education trends
- Demonstrated planning and organisation skills with superior detail orientation
- Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
- A proven track record of managing professional relationships with maturity and high EQ
- Professional time management is a minimum requirement of the role
- Demonstrated evidence of the ability to think critically and problem solve appropriately
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Duties
- Foundation phase educators will create a learning experience to stimulate and grow individual talents and equip children with the requisite basic education skills in the areas of reading, literacy and numeracy amongst others.
They will need :-
- to deliver future focused education in which students are motivated, inspired and challenged;
- to demonstrate strength of character, integrity and professionalism, at all times
- to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
- to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way
They will be accountable for the following specific areas of performance :-
- Academic Delivery
- Academic Assessment & Reporting
- Student Behaviour Management
- School Brand Ambassadorship
- Administration
- Health & Safety
Qualifications & Experience
- an undergraduate degree (NQF level 6) in ECD or B. Education (Foundation Phase)
- A PGCE would be necessary if the degree is deemed suitable viz Psychology
- SACE certification and a police clearance are requirements
- 2-5 years Teaching Experience
- Computer and digital literacy
- First Aid
Attributes & Competencies
- A Lifelong learner who continually undertakes personal inquiry, reflection and action to inform their practice and understanding of teaching & learning and remains abreast of global education trends
- Demonstrated planning and organisation skills with superior detail orientation
- Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
- A proven track record of managing professional relationships with maturity and high EQ
- Professional time management is a minimum requirement of the role
- Demonstrated evidence of the ability to think critically and problem solve appropriately
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Key Purpose Statement
- To provide financial support and assistance to staff and parents at school level and to act as the conduit between the School and Group Shared Services in providing input and resolving queries.
- To assist the School Principal/s with budgetary control and expense management at the School/s.
- Responsibilities will include payroll checking and input, petty cash, purchase orders, banking and student number tracking and reconciliation.
- Incumbent is the primary liaison, at the School/ Campus for Payroll, Shared Services and Brand and Group Finance.
Qualification:
- Bachelor Commerce in Accounting
Experience:
Principal Accountabilities:
Payroll:
- Checks monthly payroll (Dummy and Final) and liaises with GSS & Principal to resolve anomalies. Reconciling payrolls.
- Handles individual staff payslip and/or tax queries and resolves these timeously liasing with GSS to do so
- Set up of IC and other contract staff for employment and payment
- Reviews timesheets submitted by ICs and fixed term contractors before despatching these to GSS
School Budget Control:
- Reviews budget monitors expenditure against actual POs daily, weekly, and monthly and advises staff and Principal/s accordingly.
- Prepares annual budget/s for the schools and submits same for approval.
- Ensures inclusion and planning for special campus events, tours, and recoveries where appropriate.
- Provide financial support and assistance to Principals as required.
- Handle queries from Schools and respond timeously.
- Prepares variance analysis for Principal and BFM, monthly.
- Advise Principal on trade-offs and opportunities.
Debtors/Receivables:
- Meets with walk -in parents to resolve billing and account queries.
- Manages and controls use of the credit card machine at the school, liaising with service provider as necessary to resolve problems (where applicable).
- Manages and controls staff and other bursary applications.
- Provides student numbers as and when required and reconciles these.
- Manages sibling accounts ensuring relevant discounts are applied.
- Collate, capture, and check ad hoc billing for music, bus and aftercare, books, and levies.
- Receives arrears/ outstanding debts and advises GSS accordingly.
- Prepares Acknowledgement of Debt and gets required signatures.
- Responsible for all AODs and reviewing the status of these.
- Manages and monitors repayment plans.
- Reconciles student billing.
Cash Management:
- Receives cheque and card payments and receipts these.
-
- Updates cash control schedule / receipt register, monthly
- Counting and banking cash received for fees
- Manages and controls petty cash on campus (petty card cashless.
- Banks payments received for ad hoc purchases and events.
- Monitors and controls purchases on Procurement card and reconciles these.
- Prepare input for statutory returns for Brand/Brands timeously.
Creditors / Payables:
- Places Purchase orders (POs) with suppliers after obtaining the necessary quotes and approvals for general items, books, special events etc.
- Monitors outstanding POs and follows up with suppliers.
- Receives invoices, checks these, and gets them signed off for submission to GSS.
- Checks expense claims and ensures these are approved before submitting them for payment.
- Monitors and reports on monthly charges eg. rent, water, rates, electricity, photo copies etc.
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Duties
- Educators in the FET phase will be responsible for planning, organizing and implementing appropriate instructional programs in a high school environment that guide and encourage students to develop and fulfil their academic potential and prepare them for life after graduation.
They will need :-
- to deliver future focused education in which students are motivated, inspired and challenged;
- to demonstrate strength of character, integrity and professionalism, at all times
- to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
- to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way
They will be accountable for the following specific areas of performance :-
- Academic Delivery
- Academic Assessment & Reporting
- Student Behaviour Management
- School Brand Ambassadorship
- Administration
- Health & Safety
Qualifications & Experience
- a degree (NQF level 7) and PGCE or B. Education (FET) with a specialization in the subjects to be taught
- SACE certification and a police clearance are requirements
- 2-5 years Teaching Experience
- 2-5 years Specialist subject teaching
- Computer and digital literacy
- First Aid
Attributes & Competencies
- A Lifelong learner who continually undertakes personal inquiry, reflection and action to inform their practice and understanding of teaching & learning and remains abreast of global education trends
- Demonstrated planning and organisation skills with superior detail orientation
- Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
- A proven track record of managing professional relationships with maturity and high EQ
- Professional time management is a minimum requirement of the role
- Demonstrated evidence of the ability to think critically and problem solve appropriately
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Key Purpose Statement
- To create a learning experience to stimulate and grow individual talents and get children ready for formal schooling
- To implement and maintain a learning environment and culture that embraces future focused education and one in which students are motivated, inspired and challenged. Uses a range of relevant and recognized approaches to maximize the personal, physical and psycho-social development of every child
- To demonstrate strength of character, integrity and professionalism at all times.
- To develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community. To communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way
- As a lifelong learner to continually undertake personal inquiry, reflection and action to inform their practice and understanding of teaching and learning and remain abreast of global education trends
Principal Accountabilities
Academic Delivery (35%)
- Keeps abreast of future focused educational trends in the Pre-primary Phase, Academics intentionally incorporating them into teaching and learning practices aligned with Crawford Pillars.
- Implements the school curriculum and other teaching strategies in planning for engaging, inspiring, relevant and differentiated learning locally and globally.
- Enriches the curriculum and teaching programme by making lessons more exciting through the use of, stimulating and engaging teaching practices and appropriate learning aids including technology.
- Prepares and ensures that the learning environments are supportive of the lessons
- Ensures the effective and efficient deployment of classroom support in order to enhance the teaching and learning taking place in the classroom.
- Collaborates, plans, liaises and reflects with other members of the learning community, regularly.
- Assists with additional offerings, duties, extra murals and events taking place at the school.
- Provides students with tailored, differentiated learning material and gives individual support where necessary.
- Participates in, embeds and applies professional development tools, strategies and pedagogical approaches.
- Shows an ongoing commitment to “lifelong learning” and remains informed on current relevant practice and is readily available to attend appropriate development/training.
Academic Assessment and Reporting (20%)
- Assesses and records student’s progress (academic, social, emotional and other), continuously and systematically and keeps records up to date in the format required by the school, formulating an in depth knowledge of each student in the class
- Meets academic standards as defined by Central Academics and Crawford International Academic strategy
- Assesses and monitors student performance and progress, using data driven decision making and defines next steps in the personalised learning journey.
- Provides feedback and reports for parents, Principals and/or Academics Department throughout the year( STASY, Inquiry Units, Other)
- Participates in discussions around moderation of assessments being completed
Student Behaviour Management (15%)
- Manages student behaviour in the classroom by establishing rules, essential agreements and procedures as expected behaviours.
- Promotes personal, social, physical and emotional well-being of individual students, groups of students and across the entire school.
- Provides guidance and advice to students and parents/ guardians on educational and social matters pertaining to student’s well-being.
- Identifies students who may have barriers to learning and inform the appropriate people to initiate the next steps to support individual progress.
- Informs appropriate staff and parents regarding the support being offered and the action plan to be followed.
School Brand Ambassadorship (10%)
- Knows and demonstrates the Crawford International mission statement and embracing Crawford International DNA.
- Acts as a role model with regard to work ethic, attitude and professionalism, Embracing the Crawford International DNA
- Contributes to the sustainability and effective operation and management of the school, continuously.
- Assists with additional offerings, duties and extra murals, assemblies, devotions, and other events taking place across Crawford International. Attends and supports a range of school activities and events.
- Promotes the good reputation of the school and Brand both internally and externally and is readily available to market the school at Open Days, exhibitions etc
- Contributes to the professional development of new teachers / interns and student teachers/ interns as required.
- Submits articles for newsletters or School magazine/ yearbook, social media or other as requested.
Administration (10%)
- Adheres with requirements of timetabling and ensures its effective implementation in their classes.
- Plans for excursions by obtaining all the relevant approvals and liaises with service providers as necessary.
- Keeps and maintains the Crawford International learning space as dynamic learning environment.
- Where applicable, conduct inventory activities of consumables and equipment to monitor usage and ensure availability as required. Repair and replacement
- Prepares for and participates in Staff, Phase, and Grade meetings as required.
- Assist with compilation of budgets, annually and controlling of expenses thereafter.
- Advises Principal and management if substitution is required and assists with substitution as requested.
- Follows the annual and termly plans and advises if adjustments are required.
Health & Safety (10%)
- Actively observes and supervises children in playing and activity areas as appropriate.
- Applies medical support, as a first aid trained staff member, to as prescribed or as or when the medical condition/ situation requires action ensuring that any incidents are duly reported to Management and parents via the stipulated channels.
- Observes and scrutinises the classroom and playing areas for dangerous / hazardous objects or circumstances, removes/ tapes off hazards where possible and immediately reports safety issues to the school leadership team.
- Creates awareness of personal safety and social issues amongst students, continuously.
Competencies
- Demonstrated planning and organisation skills with superior detail orientation.
- Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
- A proven track record of managing professional relationships with maturity and high EQ
- The incumbent must present themselves professionally and in alignment with the brand message.
- Professional time management is a minimum requirement of the role.
- Demonstrated evidence of the ability to think critically and problem solve appropriately.
It is expected that if Educators are interested in growing their management and leadership competence, they will become proficient in the following competencies:
- Commercial Aptitude - Understanding the bigger picture and all the facets incorporated into leading a school.
- Strategic Thinking - Ability to create strategic plans that sets the school up for a sustainable future.
- Execution - Understanding how to translate strategic plans into day-to-day executable activities.
- Customer Orientation - Patience and understanding of what parents and students want and need, and how best to facilitate these.
- Collaborative Relationships - Respect for peers and the ability to build collaborative partnerships with other senior leaders, vendors, suppliers and customers.
- Decision Making - Ability to make data-rich, informed decisions, and proactively taking advantage of opportunities as they arise.
- Capability Building - Ability to coach and provide feedback and guidance. The ability to actively develop others and have difficult conversations as needed.
- Performance Leadership - Unites people behind a strong vision and leads the team in executing on goals and achieving stretch objectives.
- Interpersonal Effectiveness - Aware of how their actions impact others’. Ability to influence others and build relationships.
Minimum Qualification
- Post Matric Certificate (NQF level 5) in ECD for Grades 0000-000
- Degree (NQF level 6) in ECD or B. Education (Foundation Phase)
- PGCE for degrees deemed suitable for a Pre-Primary teacher viz. Psychology
- Valid SACE certificate
- Police Clearance
Desired Qualification
- Degree (NQF level 6) in ECD or B. Education (Foundation Phase)
Minimum Experience
- 2-5 years Teaching Experience.
- 1 year Teaching internship (at Principal’s discretion)
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Key Purpose Statement
- Responsible for the operational and academic management of the school in their charge, ensuring compliance with the requisite policies, procedures and legislative requirements as well as alignment with the Brand values.
- Reports to the Executive Head who is accountable for all the schools in a location, across all phases. Ensures that agreed targets are attained and that the optimal student experience is delivered. Provides leadership to staff, students and parents.
Principal Accountabilities
Management of School Operations
- Oversees the efficient operation of the school by controlling and monitoring financial expenditure and reducing waste. Provides input to the Executive Head regarding the budget for the school, signs off on expenditure for their school
- Implements agreed plans ensuring that staff understand these and are fully committed to achieving them
- Responsible for providing a learning environment for students and teachers which is conducive to academic excellence. Identifies opportunities for improvement and advises the Executive Head accordingly
- Monitors Key Performance Indicators/ Targets (Student Retention, Exits, Rollovers etc) for the school and reports back to Executive Head, regularly. Makes recommendations where improvement is required
- Ensures compliance with the requisite policies, procedures and legislation, at the school. Takes corrective action in the event of any breaches by either staff or students
- Collaborates with other Heads of School, at the location, to ensure Brand alignment as well as to solve problems and troubleshoot
Implementation of Academic Strategy
- Implements the academic policies and procedures for all academic and support staff in the school. Communicates new policies to school staff and monitors their application
- Oversees Curriculum development across all subjects and grades in the school to ensure alignment with all relevant requirements viz. IEB, IB, IIE, DOE etc
- Ensures the timetabling process occurs timeously and is implemented efficiently with the optimal utilization of resources, in the school
- Monitors the academic performance of the school and the teachers. Identifies areas requiring attention, makes recommendations and implements the necessary action to improve teaching and learning and student achievement
- Ensures curriculums are adhered to and students receive tuition in keeping with agreed standards and the Brand promise
- Monitors the assessment of students ensuring proper processes are followed and any risks identified and reported timeously to the Executive Head
- Oversees the Reporting process to students/ parents/ governing bodies ensuring standards are met and returns submitted timeously
Customer Relationship Management
- Participates in planned Marketing/ Sales events and/or communications for the school including open days, parents’ evenings, sporting events, newsletters etc
- Builds relationships with parents to position the school favourably. Meets with parents/ parent bodies, as necessary, to resolve individual / group complaints/ issues
- Engages in word-of-mouth marketing for the school
- Ensures the registration and the graduation processes run efficiently and are aligned with Brand requirements
- Monitors student experience at the school, meeting with students/ teachers, student bodies, as required, to identify issues and resolve problems timeously
Human Resource Management
- Leads and motivates their staff to achieve agreed objectives. Promotes their growth and development and drives mentorship
- Ensures that academic and support staff roles and responsibilities are clarified, performance objectives are set and that staff are adequately trained
- Manages and conducts performance reviews in accordance with policies and procedures and takes corrective action where necessary. Provides continuous feedback to direct reports
- Provides input to Executive Head in respect of a succession plan for the school
- Manages Human Resources in accordance with policies, procedures and legal requirements
- Monitors staff labour turnover in the school, investigating reasons for leaving and ensuring issues are resolved appropriately
- Drives the achievement of Employment Equity targets, in the school
- Ensures understanding of and adherence to the Code of Conduct
Health & Safety Management
- Ensures school property, including buildings and office equipment are functional and properly maintained and that a safe environment prevails at the school
- Assumes overall responsibility for the health, safety and welfare of students, staff and visitors, at the school. Identifies risks and potential hazards and reports these to Executive Head and follows up on their resolution
- Identifies opportunities to upgrade/ improve facilities and suggests cost effective ways to achieve this
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Key Purpose Statement
- The Academic Administrator role was created to provide professional and efficient assistance.
Key Responsibilities:
ADvTECH IT Liaison for academic system support and School academic system support
ADvTECH IT liaison for upgrades, manual and query support to the community.
- Distribution of new manuals and communication of system changes and upgrades.
- Assist with ADvTECH IT queries, responses and changes to be made.
- Liaise with ADvTECH IT, Toddle and/or TEAMS on system changes and complete change request forms.
- Assist with parent queries and profile changes and updates related to STASY, Toddle and TEAMS or any other management systems used by Crawford International.
- Communication system upgrades and changes made by ADvTECH IT to the learning community.
- Assist parent with all STASY, Toddle and/or TEAMS queries and access control if required. (including assisting parents with updating personal details and accessing of reporting etc. )
- Resetting passwords for parents on all management systems and do applications for of students whose parents are unable to do the application online.
- Creation and maintenance of student access rights to the academic platforms
- Keeping a log of system issues and system change requests.
User role allocation, implementation and training of new and current users.
- Allocation of users according to their roles.
- Training of new staff, parent and student users.
- Support to the learning community on using STASY, Toddle, TEAMS and/or any other management systems used by Crawford International.
Academic platforms (STASY, Toddle, Teams, Advlearn) - Academic reporting (for students & Brands)
Create and maintain student academic master data
- At the beginning of the year, academic set up of classes, subject and option allocation.
- Checking teacher and student subject allocation and access to input information.
- After new year re-registrations or new registrations, share the list of new registrations for music, aftercare and boarding with the relevant school staff (Music Department, aftercare supervisor).
- Accurately capture the student’s academic records
- At time of the student registration, ensure that certified copies from the previous schools’ report and academic record, where applicable, are kept in the student file.
- Responsible for leading the Annual STASY/Management system rollover and re-registration process of all classes, subjects and school-related academic activities. It includes the update of the students statuses in STASY at year-end (grade promotion, deactivating of graduated grade 12, deactivation of students identified for Non-reenrolment in the new year)
Set up of markbooks and assessment events
- STASY - setting up of Markbooks/Assessment Events
- Allocation of weighting according to management plans.
- STASY - Printing of Draft teacher comments.
- STASY - Printing of Draft reports for the SMT.
Input of assessment criteria, outcomes and indicators required per school
- STASY - Input of Marks/Indicators/ Effort Indicators.
- STASY - Input of teacher comments and subject comments.
- STASY – Assist with inputting of marks for certain teachers and deputies
Attending to all reporting tasks and queries related to the administration of reports
- STASY - Printing of Draft teacher reports
- Toddle/TEAMS – Set up, data input and reporting on all student management systems.
- STASY – Printing of subject ranking for Deputies.
- STASY – Printing of improvement ranking for Deputies.
- STASY - Printing of ranking reports for Awards and celebration assemblies.
Target-driven reporting and data analysis as required
- Pulling Data from all management systems used to navigate teaching and learning.
- Look at stats of various data and report back on the trends occurring that are of value to Crawford International academics.
- STASY/other management systems - Check in and communicate with deputies regarding failures and subject related concerns.
- Gather data from all management systems, analyse it and then translate the results into non-technical language for the academic learning community to understand.
- Using diagnostic, descriptive, predictive and prescriptive analytics to feed back to the Academic department in order to bring increasing value to Crawford International, as a Brand.
STASY – maintenance of student and parent record and registrations Other School Administration Duties
- Assist students and parents for changes and updating of documents and personal details on all SIS and Academic systems.
- Capture in STASY the aftercare and music registrations which were not recorded at the beginning of the year at the time of re-registration or registrations
- Weekly: based on report downloaded from the Crawford website registration portal
- Ad hoc: based on requests from parents or school staff
- Responsible for deactivating students in STASY timeously when they leave the school, based on the student withdrawal form received from the CXO and Bursar
- Responsible for capturing in STASY the de-registrations of aftercare/music services
- Manage student transfers to and from Crawford (identify them in STASY and prepare documentation pack for transfers)
- Performing physical verification on a monthly basis of the accuracy of the STASY list of registrations (“bums on seat count” to be compared to STASY) for tuition, music, aftercare and boarding. If STASY data corrections are highlighted, perform the registration/de-registration corrections in STASY.
- Report on STASY data accuracy twice a month to the Brand Office. Attend to Brand Office queries relating to STASY data accuracy (including discrepancy vs Bums on seat verification)
- Responsible for putting students flagged for financial suspensions on financial hold in STASY
Other School Administration Duties
- School newsletters and communication
- Newsletters on Sway for parents – design and distribution.
- Support and work closely with your campus CXO and AC to support and ensure the flow of communication to the entire learning community from both a marketing and academic perspective.
- Communication to parents regarding school communication via email and sms.
- Communication to staff on system changes, updated manuals and any other form of comms from STASY, Toddle and/or TEAMS
- Academic awards and certificates
- Finance department liaison – Billing Start/End, Service Billing Start/End, Deactivation of Students
- Commitment and support to the CXO and AC for each individual campus
Qualification
- Grade 12 plus Office/IT diploma/qualification, IT competence level - intermediate
Experience
- 1year Administration and School specific/ parent liaison function
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Key Purpose Statement
- To plan, implement and assess appropriate instructional programs in a high school environment that guide and encourage students to develop and fulfill their academic potential and prepare them for life.
- To build and maintain meaningful relationships with students, parents and peers to foster positive interaction and promote student retention.
- To create and maintain a learning environment and culture that embraces future focused education and one in which students are motivated, inspired and challenged. Uses a range of relevant and recognized approaches to maximize the personal, physical and psycho-social development of every student allowing them to experience a personalized learning journey.
- To demonstrate strength of character, integrity and professionalism at all times. To communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way.
- As a life long learner to continually undertake personal inquiry, reflection and action to inform their practice and understanding of teaching and learning and remain abreast of trends in global education to ensure the provision of a locally and global education.
- To develop and encourage agency to empower students.
- To create opportunities inside and outside the classroom to allow students to master future focused skills.
Principal Accountabilities
Academic Delivery (40%)
- Keeps abreast of future focussed educational trends, academics intentionally incorporating them into teaching and learning practices aligned with Crawford Pillars.
- Implements the school curriculum and other teaching strategies in planning for challenging, engaging, inspiring, relevant, and differentiated learning locally and globally.
- Plans, prepares, and delivers lesson to meet the needs of individuals or groups of students to enable them to progress incrementally as part of personalised learning journey.
- Enriches teaching and learning by including frequent use of technology and additional learning resources as well as engaging and stimulating teaching practices.
- Sets tasks which challenge students, are time appropriate and sustain high levels of interest.
- Prepares and/or ensures classrooms are appropriately set up in accordance with lesson plans and 21ST Century learning practices aligned with future focused skills.
- Ensures the effective and efficient deployment of classroom technology to enhance the teaching and learning taking place. Enriches the curriculum and teaching programme by making lessons more exciting through the usage of exciting and stimulating teaching practices and appropriate learning aids including technology.
- Identifies relevant enrichment and extension opportunities to support set curriculum content and creatively deliver it.
- Provides meaningful opportunities to develop skills to support content and application in relation to mindfulness and critical thinking and discernment.
- Collaborates, plans, liaises, and reflects with different members of the learning community as well as other teachers in the grade.
- Provides academic support to individuals or small groups of students as identified through ongoing formative and summative assessments. This support should be available to students until 16h00 or before school.
- Shows an ongoing commitment to “lifelong learning” and remains informed on current strategies, relevant practice, and appropriate pedagogical approaches, and is readily available to attend appropriate development/training.
Academic Assessment and Reporting (20%)
- Assesses and records students' progress continuously and systematically and keeps records up to date in mark book/personal file, STASY, forming an in depth knowledge of each student in the class.
- Meets academic standards as defined by Central Academics and Crawford International Academic strategy
- Assesses and monitors student performance and progress, using data driven decision making and defines next steps in the personalised learning journey. Integrates this information into future planning
- Undertakes, teaching and learning assessment of students as required by Academics Department as well as Crawford International assessment expectations.
- Provides feedback and reports for parents, Principals and/or Academics Department throughout the year (STASY, Inquiry Units, Other)
- Participates in the moderation and standardisation process, of formal assessments. Participate in team marking, clusters and IEB moderation as required.
Student Behaviour Management (15%)
- Manages student behaviour in the classroom by establishing rules, essential agreements, and procedures as expected behaviours.
- Maintains good philosophy of Crawfordology to guide expectations of behaviour.
- Promotes personal, social, physical, and emotional well-being of individual students, groups of students, through mentorship program.
- Provides guidance and advice to students and parents.
- Identifies students who may have barriers to learning and inform the appropriate people to initiate the next steps to support individual progress.
School Brand Ambassadorship (15%)
- Knows and demonstrates the Crawford International mission statement and embracing Crawford International DNA.
- Acts as a role model with regard to work ethic, attitude and professionalism, Embracing the Crawford DNA
- Assists with additional offerings, duties and extra murals, assemblies and other events taking place across Crawford International. Attends and supports a range of school activities and events.
- Promotes the good reputation of the school and Brand both internally and externally and is readily available to market the school at Open Days, exhibitions etc.
- Contributes to the professional development of new teachers and student teachers/ interns as required.
- Submits articles for newsletters or School magazine/ yearbook, social media or other as requested.
- Monitors student multiform and maintains agreed expectations with respect to the Crawford International code of conduct.
- Collaborate and Contributes to the Crawford International brand through active participation in activities and meetings to elevate the Crawford International division and strategy.
Administration (10%)
- Assists with plans for excursions by obtaining all the relevant approvals and liaises with service providers, where required.
- Keeps and maintains the Crawford International learning space as dynamic learning environment.
- Where applicable, conduct inventory activities of consumables and equipment to monitor usage and ensure availability as required. Repair and replacement
- Advises Principal and management team if substitution is required and assists with substitution as requested.
- Follows the annual and termly plans and advises if adjustments are required.
- Adhere to all processes and procedures pertaining to the efficient and effective operation of the school policies
Competencies
- Demonstrated planning and organisation skills with superior detail orientation
- Exceptional interpersonal skills with excellent written and verbal abilities and with professional presentation skills
- A proven track record of managing professional relationships with maturity and high EQ
- The incumbent must present themselves professionally and in alignment with the brand message.
- Professional time management is a minimum requirement of the role.
- Demonstrated evidence of the ability to think critically and problem solve appropriately.
It is expected that if Educators are interested in growing their management and leadership competence, they will become proficient in the following competencies:
- Commercial Aptitude - Understanding the bigger picture and all the facets incorporated into leading a school.
- Strategic Thinking - Ability to create strategic plans that sets the school up for a sustainable future.
- Execution - Understanding how to translate strategic plans into day-to-day executable activities.
- Customer Orientation - Patience and understanding of what parents and students want and need, and how best to facilitate these.
- Collaborative Relationships - Respect for peers and the ability to build collaborative partnerships with other senior leaders, vendors, suppliers and customers.
- Decision Making - Ability to make data-rich, informed decisions, and proactively taking advantage of opportunities as they arise.
- Capability Building - Ability to coach and provide feedback and guidance. The ability to actively develop others and have difficult conversations as needed.
- Performance Leadership - Unites people behind a strong vision and leads the team in executing on goals and achieving stretch objectives.
- Interpersonal Effectiveness - Aware of how their actions impact others’. Ability to influence others and build relationships.
Qualification
- Bachelor’s degree (NQF 7) and PGCE/HDE or B.Education [FET/GET] with specialization in the subjects to be taught at the correct level
- Valid SACE certificate
- Police Clearance
Minimum Experience
- 3-5 years Teaching Experience.
- 3-5 years Subject Specialization
Desired Experience
- Familiarity with IB curriculum and enquiry-based approach to teaching and learning
- IEB teaching experience and matric marking
- First Aid
Method of Application
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