Job Vacancies at IIE MSA and IIE Varsity College

About the Job

Duties and Responsibilities:
Credit Accumulation

• Assists with the capturing of students' automatic credits on the academic system
• Ensures that all data entries for the summative assessment calculation have been complied with
• Ensures that the summative assessment outcome is correct and thereafter is responsible for the release of these results on the student portal

Post Assessment Mark Collation

• Co-ordinates the marking process with lecturers and ensures these marking deadlines are adhered to and managed according to the timeline
• Co-ordinates the marking deadlines with the relevant Programme Manager to ensure there are no delays in the process
• Ensures that result capture sheets are emailed to lecturers timeously for electronic completion
• Captures the results / imports result capture sheets into the academic system
• Completes regular audits on all activity logs relating to the marking process and ensures that all scripts are accounted for at any given point in time
• Ensures that all Integrated Curriculum Engagement (ICE) results are captured by the lecturer outside the system
• Facilitates the process of Individual Integrated Curriculum Engagement (ICE) task marking by managing the milestone dates with lecturers
• Proactively applies early detection mechanisms to ensure that student queries relating to results discrepancies are minimal during peak assessment time
• Verifies scripts received against the marks captured on the mark sheet for the Online Centre and submits the mark sheet to the Online Centre for processing on the academic system thereafter

Cumulative Assessment Mark Release (Formative)

• Captures all formative assessment results
• Compiles the Question by Question analysis when requested
• Ensures that all results entries captured for the Cumulative Assessment (CASS) calculation have been complied with
• Ensures that the cumulative assessment determination results also include ICE (Integrated Curriculum Engagement) assessment results

Internal Moderation

• Supports the campus Academic department in accessing scripts required for the internal moderation and decentralised marking process, as well as for the marking centre
• Assists with the selecting and scanning of scripts for moderation and completing the activity logs pertaining to the steps involved in results processing, moderation and storage of an assessment
• Liaises with the relevant Programme Manager responsible for deciding which scripts are moderated, and once confirmed, prepares all documents required for the moderation process to take place
• Updates the Internal Moderation Tracking Grid accurately and timeously

External Moderation

• Assists with scanning necessary scripts and uploading them on to the moderation tracking system and assigning this to the relevant Central Academic Team (CAT) member
• Completes the Moderation Control Sheet (MCS) to be included with every set of External moderation
• Ensures that the Moderation Control Sheet (MCS) and scripts/Portfolios of Evidence (POE's) are attached and assigned to the relevant Central Academic Team (CAT) and the Head of Programme (HOP) outcome is actioned correctly as per the release instruction on the MCS at campus level
• Updates the External Moderation Tracking Grid accurately and timeously

Post Assessment Mark Release

• Ensures that results are captures accurately against the script
• Ensures that results capturing is up-to-date and released timeously on the system for students to view their system
• Notifies students with overdue accounts of supplementary entry requirements where applicable

Script Viewing and Remarks

• Identifies and co-ordinates script viewing requests made on The Student Hub reports and informs the Academic department to arrange a viewing appointment with the student
• Identifies and co-ordinates remark requests made on The Hub and checks that payment has been made in respect and co-ordinates the remark with an appropriate marker thereafter
• Follows up on the remark process to ensure that it happens within the allotted time
• Ensures that the correct outcome is applied once the remark has been completed and returned to the Results Centre as per policy
• Flags any marking discrepancies or concerns with regards to moderation and remarks with the relevant Academic staff member
• Responsible for the archiving of scripts and Portfolios of Evidence (POE's) for on and off site storage in line with the policy

Team Support & General

• Assists with campus specific projects/ events (e.g Graduation, Open Day etc)
• Collaborates with all departs on campus to facilitate optimal
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to Results Centre

Competencies Required:

• Advanced Interpersonal and Communications skills
• Computer and System Proficiency
• Planning & Time Management Skills
• Results Driven and able to handle pressure
• Highly Ethical
• Systematic with an Eye for Detail
• Advanced Administrative and Organisational skills

Minimum Education Requirements:

• Minimum of a Higher Certificate (NQF level 5), National Diploma (NQF level 6) or above advantageous

Minimum Work Experience Requirements:

• Minimum of 2 years administrative experience

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About the Job

The IIE Varsity College, Sandton Campus has vacancies for Invigilators (Independent Contractors).

• Invigilators have the key role of upholding the integrity of the assessment process in accordance with the IIE Assessment Policy and Strategy.

Key Performance Areas:

• Assisting with setting up examination venues and providing assistance to students with regards to seating plans.
• Ensuring assessment security before, during and after.
• Work closely with Assessment Officers in handling all student queries during examinations and irregularities in accordance with the IIE Assessment Policy and Strategy.
• Receiving, distributing, collecting and collating all exam papers and scripts before during and after assessment in accordance with the IIE Assessment Strategy and Policy.
• Adhering to venue preparation, venue management and Assessment rules in accordance with IIE Assessment Strategy.

Competencies Requirements:

• Time management skills
• Interpersonal and communication skills
• Problem solving skills
• Attention to detail
• Excellent organisational and administration skills
• Best suited to a systematic person with an eye for detail

Minimum Requirements:

• Minimum of a Matric (Grade 12) Certificate

Please note :

• This is an independent Contractor/Casual employment (Part-Time, candidates only required to work when there are assessments)
• Must be registered for PAYE, and have an associated income tax number
• Training will be provided

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About the Job

The IIE Varsity College, Nelson Mandela Bay Campus has vacancy for Admissions Officer (Fixed-Term Contract).

Duties and Responsibilities:
Student Application & Admission Administration

• Collaborates with the campus student retention team to generate student admissions related queries.
• Follows up with the campus retention team for missing student information in order to finalise all student admissions related queries.
• Evaluates retention student admissions against the set admission criteria and communicates the appropriate outcomes.
• Liaises with the campus student retention team during the admission evaluation process and assessment.
• Escalates admission queries to the Senior Admission Officer and Office of the Registrar.
• Liaises with the campus Head Academic Operations on the management of declined admissions and expired offers
• Documents management and issuance of appropriate admission letters.
• Checks the accuracy of student registration information on an ongoing basis.
• Determines conditions associated with student admission and follows up on them thereafter.
• Determines the eligibility of the admittees onto academic programmes.
• Tracks student admissions through to registration.
• Reports on admission progress to the Senior Admission Officer and Head: Academic Operations
• Adheres to established service level agreements of the admissions process set by the organisation.
• Works with the Finance department on finance related issues of admission.
• Works with the Senior Admission Officer to ensure admission compliance for the campus.
• Works with the Academic Operations Manager on national admission projects.

Student Registration Administration

• Checks pre-requisites for 1st to 2nd semester
• Verifies registrations against the admission criteria
• Checks the accuracy of student registration information on an ongoing basis
• Manages the de-registration and transfer process, and thereafter sends to the Finance department for processing.
• Follows up on all outstanding documentation and uploads once received.
• Determines eligibility and captures academic credits.
• Determines maximum completion time and credit load of such registrations.
• Maintains student records for a period of two years before archiving the files in line with the data retention regulations of the Protection of Personal Information Act (PoPIA).
• Ensures compliance of international students from a document perspective.
• Adheres to the International Student Policy/Procedure and updates reports regularly.
• Re-audits all registration files in line with the stipulated deadline for the Data Verification Report.
• Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF)
• Tracks and monitors conditional admissions throughout the year such as one module outstanding / Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined.
• Adheres to the established service level agreements of the registration process set by the organisation.
• Drafts letters for current students such as; Proof of Registration letters, Travel letters, Medical Aid letters, Universities South Africa (USAF) letters, SAQA letters and Study Permit letters.

Graduation

• Determines eligibility of the graduation cohort including late graduation.
  Identifies and advises of any students who are graduating outside of their graduation year (exception graduates).
• Verifies student information for prospective graduates.
• Prepares Short Learning Programme (SLP) and Corporate offer certificates.
• Checks the graduation programme for sign off.
• Ensures that graduation timelines are met.
• Facilitates qualification certificate re-prints.

Ticket Management

• Processes assigned admission, graduation & registration tickets received face-to-face or via Assist

Reports & Other

• Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Admission Centre
• Performs other ad hoc administrative and/or reporting duties as and when required

Competencies required:

• Superior interpersonal and communications skills
• Computer proficiency
• Planning skills
• Time management skills
• Deadline and results driven
• Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure

Minimum Qualification Requirements:

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6). Advanced Diploma or Degree (NQF Level 7) advantageous.

Minimum Work Experience Requirements:

• 2 years administrative experience (ideally with admissions experience).

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About the Job

The IIE's Varsity College, Westville Campus has a vacancy for a Teaching and Learning Specialist (T&L Specialist).

Duties and Responsibilities:

Quality Assurance of Teaching and Learning

• Ensure compliance and quality enhancement in all teaching and learning processes and initiatives

Management and Development of Teaching Practice on Campus.

• Work to develop lecturer's teaching skills and reflective practice through a process of continuous conversation that includes the teaching portfolio, peer reviews, SETs and continuous development plan
• Implement training workshops for IC lecturer development (Specifically lecturers' reflective teaching practice and marking practice) based on Peer reviews; SETs and development plan

Teaching and Learning Culture on campus

• Promotes a Teaching and Learning Culture on campus by building communities of best academic practice and drives uptake of contemporary developments in Teaching and Learning for the lecturers
• The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards The IIE’s Varsity College achieving its annual research output targets

Teaching and Learning Resource

• Collaborate with Programme Managers, Educational technologists; Permanent lecturers and National Teaching and Learning Manager, in planning, brainstorming and problem solving on Teaching and Learning matters

Lecturing

• Lectures 1 module per semester (not exceeding 70 hours in total)

Competencies Required:

• Superior communication (written and verbal) and organisational skills
• Demonstrated ability to manage work and self proactively
• A proven track record of effective teaching based on a reflective practice
• Tolerance for operating in a pressurised environment and industry
• Proven ability to work independently and as a member of a team
• Able to demonstrate the ability to manage relationships with managers and staff effectively in terms of motivation, quality, and performance
• Proven computer literacy
• Demonstrated competence in being solutions driven
• Experience in the use of technology to enhance learning is an added advantage

Minimum Qualification Requirements:

• Bachelors Degree PLUS Postgraduate Diploma/ Bachelors Honours Degree in Education (PGCE or B.Ed)
• Higher postgraduate qualification (Med; MA; Mphil; PhD) preferable

Minimum Work Experience Requirements:

• Minimum of 5 years Teaching and Learning experience (preferably in teaching environment)
• Must have experience in using technology to enhance learning and an understanding of the current regulatory framework and its impact on higher education and private colleges

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About the Job

The IIE's Varsity College, Waterfall Campus has a vacancy for an Information Specialist.
Duties and Responsibilities:

Management of the Information Centre (Information Centre Administration)

• Manage the day-day activities of the Information Centre in an academic environment.
• Manage the routine operations of the inter-Information Centre loans and request service.
• Manage and control facility, computer usage and ensure effective administration of periodicals.
• Liaises with departments within The IIE's Varsity College to ensure efficient support, i.e. assignment capacity.
• Establish and maintain effective working relationships with academic staff and students, as well as external bodies such as suppliers.
• Prepares reports related to Information Centre and information services.
• Develops and maintains a hybrid information collection.
• Edits, classifies, index information sources and distributes new materials for cataloguing to the information Centre Manager.
• Supervises the assistant staff and student assistants.
• Assists with the provision of information services in a digital environment.
• Assists with managing all auxiliary services such as copying, reproduction and digitization.
• Manages and controls good conduct in learning spaces.
• Monitors the performance of all functions of Information Centre systems.
• Liaises with the Capacity Management and Timetabling Centre to ensure that lectures have all the academic material they require for presenting lectures including sourcing teaching resources from publishers.
• Ensures that The Independent Institute of Education (The IIE) Policies and Procedures are adhered to.
• Provides feedback to the Information Centre Manager and Head: Academic on all Information Centre related issues.

Provision of Information Services and User Information

• Conducts class visits and live interactive training sessions for students and lecturers.
• Facilitating and supporting learning by teaching information literacy skills to students and staff, within classrooms and virtual learning environment.
• Assists students with Academic writing, referencing and search skills.
• Trains students and lectures on how to use the Information Centre database to enable them to do research and access the information required, e.g. Ebscohost, Juta Law and HeinOnline.
• Conducts presentations during Student Information sessions/ Digital Literacy Classes and Lecturer Information briefings.
• Provides guidance to students on academic writing and referencing styles.
• Support academic staff with literature searches using research databases, printed resources and the internet.
• Addresses user enquires.
• Keep up to date with new developments, innovations in the Information Centre sector and participate in professional groups and Professional Learning Networks.

Research Output and Academic Support

• Measuring research impact and develop best practices for use of information.
• Postgraduate research support to students by educating and providing academic support.
• Research support to academic staff.
• Assist students to find academic research material and provide support on research related queries.
• Play an active role in research by performing own research and produce research output and activities.

Information Centre Resources Marketing

• Designs posters and Information Centre packs to market Information Centre resources on the campus.
• Arranges monthly displays according to the calendar set out by the Information Centre Manager and the Student Relations Manager, so as to align themes.
• Innovative marketing and promotion of information Centre resources.
• Market, promote and co-ordinate awareness campaigns pertinent to the Information Centre.

General Administration

• Maintains records for payment of invoices.
• Monitor the performance of all functions of Information Centre automated Information Centre systems.
• Update new books on the Sirsi Dynix to ensure accurate record keeping.
• Collection development, maintenance and management of Information Centre resources.
• Recruit and train student assistants.
• Conduct bi-annual stocktaking project and compile a report.

Competencies required:

• Interpersonal and communications skills
• Coaching and mentoring skills
• Problem solving skills & Time management skills
• Best suited to a friendly, organised person who works accurately and is able to handle pressure
• Information & Digital Fluency Skills
• Digital literacy skills
• Working knowledge of MS Word, Excel, and PowerPoint
• Understanding of library related technology (e.g. Law online databases, Sirsi Dynix, Emerald, Ebscohost, Sabinet. etc.)
• Multi literacy Skills
• Innovative and Energetic
• Producing own Research

Minimum Qualification Requirements:

• Minimum of Bachelor's Degree in Library and Information Science or B.

Minimum Experience Requirements:

• Minimum of 3 years experience in an Academic library.

Working Hours:

• Monday to Friday 07:00 – 16:00, 08:00 - 17:00 or 10:00 – 19:00. This will be discussed further during the interview.
• The Information Specialist may also be required to work one Saturday shift a month from 08h00 to 13h00 (timing of this monthly Saturday shift will be determined by the Head: Academic). In the week where the IS works the Saturday shift the Friday working hours will change to 08h00-12h00 accordingly.

Working Conditions:

• Reliable transportation required.

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About the Job

The IIE Varsity College, Waterfall Campus has a vacancy for a Senior ICT Support.

Duties and Responsibilities:
Infrastructure Support

• Conducts daily checks on the IT infrastructure (LAN, WLAN, WAN, etc.) to monitor up time requirements and ensure that systems are running optimally.
• Installs new servers when required. required.
• Co-ordinates the deployment of hardware, systems and infrastructure within the campus.
• Ensures that the necessary security protocols and maintenance procedures for the campus are followed and executed timeously which includes, but is not limited to software patching/updates, BitLocker compliance, Antimalware compliance, SCOM alerts, device imagine, and SCCM compliance.
• Interacts and liaises with vendors or service providers for support and troubleshooting, where necessary.
• Monitors ICT security systems and does periodic tests and checks to ensure that everything is in order

Service Delivery Escalations

• Diagnoses and troubleshoots hardware and software issues that are escalated from ICT Supports and compiles and uploads KB articles for future reference.
• Attends to, defines, documents, and hands back to the ICT Supports any escalated ICT Support request that is not on the Catalogue of Services.
• Administers and maintains software, as per the agreed software list.
• Oversees the campus' ICT Service Desk to ensure calls are correctly allocated and timeously addressed.

Staff Supervision

• Ensures that the campus has the necessary ICT support during operational hours.
• Co-ordinates and oversees campus ICT Support staff activities and engages in short to medium term tactical planning.
• Provides input into the ICT Supports' interview and hiring process, leave requests, appraisals and KPA setting.
• Provides mentorship to ICT Supports.
• Develops succession plan for ICT Supports.

Competencies Required:

• Good interpersonal skills
• Computer literacy and systems administration
• Time management and organisational skills
• Initiative and problem solving prowess
• Strong communication skills
• Ability to cope in a pressured environment

Minimum Qualification Requirements:

• Minimum of a Higher Certificate / Occupational Certificate Level 5 (NQF Level 5) in A+/N+ /MCSE / MCTIP.
• Advanced Certificate / Diploma / Occupational Certificate Level 6 (NQF Level 6) in A+/N+ /MCSE / MCTIP, advantageous.
• ITIL Foundation Certified, advantageous.

Minimum Work Experience Requirements:

• Minimum of 2 - 3 years ICT Support/Service Desk agent

Special Requirement:

• Driver's License, and must be willing and able to work the required ICT shift structure working hours.

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About the Job

The IIE MSA, Ruimsig campus in Roodepoort has a vacancy for a Lecturer: Commerce, needed to teach Econometrics, Economics and Statistics modules up to Honours Level (NQF 8).

Duties and Responsibilities:
Lecturing

• Lecture on programmes (must lecture on an IIE qualification) across various modes of delivery where relevant
• Marking of assessments and feedback to students in subjects lectured. May be required to internally moderate assessments scripts that fall within their subject fields, where necessary across IIE sites of delivery

Lecturer Development and Support

• Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations

Lecturer and Material Development and Support

• Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations
• Assist with the development of assessments and other learning material as required

Student Development & Support

• Championing/leading and managing academic development and support for a specific programme and its students
• Tracking student success and implementing support interventions where required

Research & Scholarship

• The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards IIE Varsity College achieving its annual research output targets

Competencies required:

• Superior communication (written and verbal) and organisational skills
• Demonstrated ability to manage work and self proactively
• Able to demonstrate a proven track record of effective teaching in subject area based on a reflective practice
• Able to demonstrate the ability to manage relationships with managers and staff effectively in terms of motivation, quality and performance
• Passion for Customer Service
• Experience in the use of technology to enhance learning is an added advantage

Minimum Education Requirements:

• Masters Degree in Commerce
• PhD is preferable

Minimum Work Experience Requirements:

• Minimum of 5 years Teaching and Learning experience (preferably in teaching environment)

Working Conditions:

• Please note these are reduced hours positions, the candidates will be required to work for 30 hours per week.

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About the Job

The IIE's Varsity College, Pretoria Campus has a vacancy for a Full Time Lecturer : School of IT.

Duties and Responsibilities:
Lecturing

• Lecture on programmes (must lecture on an IIE qualification) across various modes of delivery where relevant.
• Marking of assessments and feedback to students in subjects lectured. May be required to internally moderate assessments scripts that fall within their subject fields, where necessary across IIE sites of delivery.

Lecturer Development and Support

• Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations.

Student Development & Support

• Championing/leading and managing academic development and support for a specific programme and its students.
• Tracking student success and implementing support interventions where required.

Research & Scholarship

• The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards IIE MSA achieving its annual research output targets.

Competencies required:

• Superior communication (written and verbal) and organisational skills.
• Demonstrated ability to manage work and self proactively.
• Able to demonstrate a proven track record of effective teaching in subject area based on a reflective practice.
• Able to demonstrate the ability to manage relationships with managers and staff effectively in terms of motivation, quality and performance.
• Passion for Customer Service.
• Experience in the use of technology to enhance learning is an added advantage.

Minimum Education Requirements:

• Master’s degree in Information Systems/ Computer Science or
• Registered for PhD degree in Information Systems or Computer Science. Candidates with PhD degree will be advantageous.

Minimum Work Experience Requirements:

• Lecturing experience in programming
• Work experience as a software developer/ application developer/ programmer