Accounts Payable Accountant at RCL Foods

Job Description

RCL FOODS is seeking an Accounts Payable Accountant to join our Business Services Division and report to the Finance Executive. The purpose of the role is to control the creditor's department and supervise the functions performed by the team. The successful incumbent will be responsible for payments to suppliers within the agreed payment terms. All suppliers are paid valid amounts timeously.

Minimum Requirements

• 3-year degree in accounting
• Minimum of 5 years experience in a creditor control or related accounting function
• At least 3 years of experience at a supervisory level
• Experience in an SAP, Syspro, and BEST automated reconciliations would be advantageous.
• Articles would be advantageous

Duties & Responsibilities

• Weekly cash forecasting
• Creditors Management
• Conduct rotational reviews of creditor account reconciliations.
• Ensure follow-up and resolution of long outstanding and complex queries with suppliers.
• Monitor the status of creditor reconciliations and the unresolved queries within the reconciliations. Prompt and drive the resolution of queries within the department.

Payment Management

• Manage the posting of down payments.
• Review and release blocked invoices for payment, where appropriate business reason exists.
• Check, authorize and release the Host to Host payment runs.
• GR/IR (Goods Receipt / Invoice Receipt) Account Management
• Analyze the GR/IR Account.
• Manage the manual clearing of the GR/IR account.
• Initiate and supervise the process to identify receipts to be closed.
• Obtain the necessary authorization to reverse “invalid” receipts.
• Oversee the reversal process.

Reporting

• Prepare reports detailing price variances, queries, and outstanding invoices.
• Prepare and maintain a report of closed GR/IR receipts.

SAP Maintenance

• Attend training and obtain skills and expertise required to be the Group SAP or Syspro “super-user” for accounts payable.
• Provide on-the-job SAP, Syspro, and the Best training to team members.
• Ensure any new team members are adequately trained to fulfill their functions in the SAP and Syspro environment.
• Allocate appropriate access to users and monitor activity.

General Administration

• File and safeguard records within the area of responsibility.
• Compile ad hoc spreadsheets and analyses when required.
• Information and Data management
• Ensure team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision-making.
• Share relevant data with management teams to enable reliable business decision-making.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not being met, and the potential risks thereof, and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues' and clients’ expectations and communicate appropriately.
• Demonstrate a willingness to help others and “go the extra mile” to meet team targets and objectives. Champion training and development of self and others through utilizing available training opportunities.
• Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Staff Management

• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act, and Skills Development Act.
• Monitor staff performance and provide regular feedback. Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Manage staff leave and general time management issues in line with organizational deliverables and standards.