Fresh Jobs at Engen

What You'll Have Done Before

Baseline:

• NQF level 5 (Higher Certificate in Administration or related)
• 3 years’ experience in administrative role
• SAP processing experience

Exciting Challenges You Might Face

• Collaborate with various stakeholders [internal and external] to ensure that accurate data is timeously recorded/ captured.
• Deliver excellence, amidst tight deadlines.

What You'll Be Doing

Non-Product Billing

• Perform non-product billing by processing the correct account to ensure that both fixed and variable non-product billing is performed accurately and timeously

Non-Product Debit/Credit Note

• Ensure non-product debit/credit notes preparation and processing are made to the correct account, for the correct amount in accordance with management policy

Turnover Levy Process

• Provide administration support by setting up site profiles; creating and maintaining contracts for convenience sites; collecting data and providing TLA support to ensure effective business operations.

Customer Information Administration

• Provide administration support by updating customer information related to non-product billing and debit/credit notes; ensuring customer data is updated timeously so as to reduce inaccuracies in the processing of non-product billing and debit/credit notes.

General

• Provide month-end billing report wherein the amount of work is verified and quantified for management
• Please note that month end and year end overtime may be required

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What You'll Have Done Before

Minimum

• NQF Level 4 (Matric)
• 2 years of experience in a Warehouse planning environment with 1-year experience on SAP and IsaStore/EWMS
• Negotiation and people skills
• Knowledge of Customers service, dispatching planning, vehicle utilization

Advantageous

• Logistics Planning or Transport Certificate
• Diploma in Supply Chain/Logistics
• 4 years’ experience in a warehouse planning environment
• 2 years Knowledge and experience on SAP and
• IsaStore/EWMS
• Experience with planning management systems
• Forklift operations

What You'll Be Doing

Dispatch Planning

• Schedule Product Loads to customers
• Ensure effective transport planning and utilization
• Manage daily delivery due lists and ensure it is fully addressed 
• Reschedule orders if unable to fulfil and strive for no back orders
• Meet SLA's

Transport Planning

• Communicate daily planning lists to the transport contractors
• Monitor vehicle arrival times and turnaround times at the DC
• Monitor vehicle loading, strapping, and dispatch

Internal Liaison

• Liaise with CSC to resolve customer queries
• Liaise with DRP when product is required urgently
• Communicate with transporters and sales team

Inventory Control

• Conduct stock counts and investigate losses promptly
• Eliminate damages and losses (dead and obsolete)
• Ensure stock is managed as per FIFO methedology

HSEQ

• Compliance with HSE Standards and procedures
• Daily and weekly Tier 1 audits
• Transporters and contractors adhere to Engen HSE procedures and rules
• To inspect the quality of packaging , remove leakers promptly and ensure that these are routed for rework

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What you'll be doing

• Proactively looking for means & opportunities to secure the Engen Property network
• Using your strong negotiating skills to ensure the best returns are achieved
• Managing the existing site network and ensuring security of tenure is maintained
• Creating a strong and resilient network of sites
• Maximizing opportunities by leveraging on your contact network

Who you are

• You are a seasoned property professional
• You are an expert negotiator
• You have excellent interpersonal skills
• You have a reputation for closing the deals
• You have excellent contract management skills
• You have experience in managing budgets and project expenditure
• You have a capacity for attention to detail
• You can multitask effectively and manage a multitude of projects at the same time
• You are a “self- starter” and can manage time effectively

What you've done before

Baseline:

• At least 5 years in commercial negotiations or project management related experience with five of these linked to the petroleum or similar sector
• NQF level 7 (Degree/Advanced Diploma in Commerce, Law or related field or 15 years of relevant experience (Commercial property development, commercial negotiations, contract management and procurement in relevant industries)
• Deep knowledge of finance, budgeting forecasting, contracting and business analysis techniques
• Experience working with project evaluation tools
• Proven track record of success in a property environment
• Strong ability to multitask

Advantageous:

• Post-graduate qualification in the legal/town planning or construction field
• Ability to work successfully in an ever-changing environment and navigate ambiguity
• Demonstrated ability to work well under pressure and deliver 

Exciting Challenges

• Applies knowledge of the regulatory requirements in the marketplace to advance the organization’s financial goals
• Driving the business to achieve targets and goals as dictated
• Creating an efficient and effective contact network of internal and external professionals
• Effectively managing multiple projects simultaneously
• Operate effectively, even when things are not certain, or the way forward is not clear.

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What you’ll have done before:

Baseline:

• NQF Level 5 (Diploma in Technical field, Logistics or IS)
• 3 years Information Systems experience
• Experience in help desk and business support
• Experience in Logistics and Distribution
•  Knowledge of Fuel Facs 

Advantageous:

• NQF Level 7 (Degree in IS)
• SQL knowledge
• Knowledge of database administration

Exciting Challenges you might face in the role:

• Collaborate with various business divisions.
• Support various projects as part of the functions of your role.
• Deliver excellence, amidst tight deadlines and high expectations.

What you’ll be doing:

• Providing first line support to users in functional business areas. 
• Support the smooth and efficient running of ORTEC, Fuel Facs, Tank Master, etc. by providing maintenance & first line support, enabling the business to operate.
• Monitor interface iDOC’s that have failed, investigate reasons and advise depots of appropriate corrective action.
• Maintain accurate master data updates in various system to enable uninterrupted business operations.
• Call logging in SNOW (incident and service request), identify repeat patterns and implement solutions.
• Be on after hour stand-by at critical periods to handle unforeseen emergencies.
• Support own team with user acceptance testing (UAT).