Current Vacancies at Motus Holdings Limited

Position Overview    

• To formulate tactical financial strategy and associated delivery plans related to the area of business, ensuring integration and operational implementation through the achievement of financial objectives. Review and consolidate relevant accounts and ensure on time submission of accurate reporting

Specific Role Responsibilities    
Job Outputs:
PROCESS AND GOVERNANCE

• Develop, align, and implement a departmental/tactical strategy and associated policies and guidelines.
• Implement corporate governance and compliance policies to identify and manage risk liability.
• Measure the delivery of operational plans, realign and improve where required.
• Ensure the provision of accurate and timely reporting in respect of key performance metrics and recommendations to improve operational efficiency.
• Manage the security of all assets within direct control, i.e. cash, fixed assets, in line with approved policies, processes and procedures.
• Monitor and evaluate financial processes for quality and effectiveness and notify stakeholders accordingly.

FINANCE

• Develop, implement, and monitor a cycle of medium-term cost improvements.
• Implement and monitor financial controls, governance, and compliance protocols.
• Compile a budget which aligns to plans, monitor and report on variances.
• Ensure effective and efficient administration of operational costs within budget, identify areas of financial and operational risk, and escalate appropriately.
• Ensure that month-end cut-offs are compliant in terms of company policies.
• Ensure that net working capital is monitored and optimized.
• Identify opportunities to minimize cost / increase revenue.
• Manage the effective and timely provision of financial, statutory and sustainability reporting including cash flows, variance analysis and commentaries.
• Oversee accurate reconciliation of all financial records to enable verification of the validity of transactions and to take appropriate action where required.
• Review and analyze the full accounting function
• Oversee internal and external audit and AFS at year-end
• Review provisional tax and year-end tax packs
• Review VAT submissions monthly
• Oversee full creditor’s function

CLIENT/CUSTOMER

• Develop and manage sustainable relationships with customers that contribute to a culture of customer service excellence.
• Develop and manage key stakeholder relationships that enable achievement of operational objectives.
• Plan and deliver services and/or products that create a culture which aims to exceed customer' expectations in the business.
• Prepare service delivery excellence plans for customers and ensure implementation.
• Overseeing the NATIS and spare key department and ensuring controls are adhered to

PEOPLE

• Create an engaging, enabling, and productive work climate aligned to the employee value proposition.
• Develop and implement change management initiatives.
• Implement and manage workforce planning, recruitment, learning and development, performance management, reward and recognition and employee relations to ensure an optimal working environment.
• Own and live up to company values.
• Prepare and implement people capacity plans in line with service delivery, performance objectives and budget.
• Ensure timeous, clear contracting and assessment of performance expectations with direct reports in line with identified objectives.

Qualifications and Experience    
Minimum Experience:

• 3 years' or more in the Motor Industry, of which at least 2 years or more managerial experience in finance.

Minimum Qualification:

• Bachelors Degrees and/or Advanced Diplomas in Finance, Economics and Accounting with NQF Level 07.
• Completed Articles will be an advantage.

Minimum Requirements:

• A code 08 unendorsed driver’s license and own transport.
• Highly proficient in Excel with a fair knowledge of Microsoft Suite of products.
• Industry legislative compliance/knowledge.
• Automate / Evolve experience will be an added advantage
• Pastel Evolution and TMS 
• Essential to note: Must be willing to work overtime at month-end and as-and-when required.

Skills and Personal Attributes    
Competencies:

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure.
• Interpersonal Effectiveness
• Financial Management and Performance Reporting
• Financial and Business Acumen
• Financial and Accounting Control
• People Management and Development skills
• Strategic Orientation
• Tactical Focus and Planning
• Excellent Analytical Skills
• Problem-solving and judgement skills
• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time.
• Able to work independently and under pressure
• Conflict Management
• Improvement Orientation
• Inspirational Leadership

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Job Description    

• To ensure the efficient and profitable operation of the various dealership service departments by establishing and agreeing with dealership management and meeting objectives that cover the Service Department's operating policies and standards to achieve both high levels of customer satisfaction and retention, and profitability. To control resources at a level commensurate with profit requirements and enhanced customer relations throughout allocated Dealerships that have been allocated to this Regional Service Manager. To maximise departmental profitability through the sale of labour and associated products to franchise and non-franchise customers.

Specific Role Responsibilities    

• Upholding HASA Dealer Standards throughout allocated Service Centre’s.
• Representation to, and support to allocated Service Centre’s.
• Representation to, and support to identified fleet owners.
• Take responsibility for Service Centre development.
• Report and compiling of Statistical and analytical information (Based on HASA required dealer reporting and report structure systems).
• Analysis of financial, infrastructural and growth potential and performance of allocated Service Centre’s.
• Technical support to Dealer Network when in the field.
• Management and implementation of Campaign and field fix procedures and conduct in the Dealer Network.
• Evaluation of training from HASA to the Dealer Network (Technical and Non-technical).
• Customer Care support to the Dealer Network when in the field.
• Responsible for the development of HASA Policy and Procedure.
• CSI development and Improvements
• Warranty Audits

Qualifications and Experience    

• Matric
• Degree in Business or Management (preferred)
• Extensive Knowledge of After Sales Environment
• Experience as Service Manager or in a higher position preferred
• Computer Literacy: Microsoft Excel; Microsoft Word; Microsoft; PowerPoint

Skills and Personal Attributes    

Technical skills, knowledge, and experience.

• Ability to control clerical work, administration, organisation, systems and financial matters, leadership ability.
• Up-to-date knowledge of vehicle legislation, consumer legislation and trade practices.
• Technical qualifications.
• Skills, experience and knowledge of modern business methods and financial control.

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Position Overview    

• Responsible to support the implementation of HR people practices, processes and policies; providing an effective and efficient Human Resources administration function and advisory support to business leaders, line managers, employees and other stakeholders that is aligned with strategic goals and supports business results.
• The person in this position must be friendly and genuinely interested in the business, agenda and needs of others. The work is detail-focussed, requiring efficiency and precision, and the pace is faster-than-average.
• Work is routine to a large extent but at the same time, each day is different from the next; multiple and varied demands being made simultaneously, and opportunity exists to make a positive impact in the lives of others and leading the conversation where people are concerned.

The position requires working for, with and through others. 

Specific Role Responsibilities    
HR GENERAL:

• HR and payroll administration and query resolution, including employee payroll and leave queries, maternity management etc.
• Onboarding of new employees; ensure compliance regarding documentation for payroll onboarding.
• Staff induction
• Administration of HR related documentation relevant to the employee life cycle and staff movement in general e.g. ATR’s, employee status change, transfer agreements, inter-franchise transfers etc.
• Administration of exit management, including exit interviews with junior employees , UIF documentation, Certificates of Service etc.
• Submit required monthly HR reports on time.
• Run employee listings (internal reference system) when required and capturing monthly updates to the system.
• Audit excess leave quarterly and follow up with business to manage excessive leave.
• Audit FTC’s and compulsory Retirement lists/ schedules; drafting retirement notices for distribution and approval.
• Assist with the coordination and management of any HR related projects.
• Assist with and coordinate gathering documentation for audits as necessary.
• Ensure all HR administration is completed within the required timelines.
• Assist with the use of all HR systems and troubleshoot, assist users and resolve queries.
• Gather & review target & incentive data and produce Top Performers report monthly.
• Facilitate the approval of documentation necessary for feedback to business and submission to Payroll.
• Assist with dealer visits to ensure compliance with relevant legislation.
• Assist and support long service management processes and initiatives.
• Produce ad hoc reports when required.
• Perform any other duty, which may be required from time to time.

 RECRUITMENT AND SELECTION:

• Support the business with the online Authority to Recruit (ATR)/ Request for Offer/ Onboarding processes.
• Prepare and distribute vacancy adverts internally and online, ensuring that the advertised vacancy is an accurate description of the role being advertised. Where necessary, reconfirm skills & qualities required for a job and assist to develop clear job descriptions to be used in recruitment activities and performance management and development initiatives.
• Screen applicants for vacancies within 2 days of the closing date of the advert.
• Schedule and conduct interviews when required.
• Carry out MIE verifications when required.
• Assist with arrangement of psychometric assessments when necessary.
• Sourcing candidates for identified talent pipelines.
• Track status of vacancies weekly and provide report.

 APPRENTICES/ LEARNERS:

• Oversee all aspects of Apprentice and Learner administration:
• Ensure that all apprentices and learners are registered at SETA.
• Update apprentice tracking report monthly, resolve subsequent queries, and advise payroll of any changes.
• Monitor apprentice progress through the learning programme to support issues that may deter qualification from happening on time.
• Handle rescission/ termination/ extension of contracts where applicable.
• Maintain records of completed level and trade tests.
• Ensure that Apprentice salaries are aligned to MIBCO.
• Coordinate submission of attendance registers and variable earnings (where applicable) for learners monthly.

EMPLOYEE BENEFITS ADMINISTRATION:

• Benefit administration; attend to queries regarding retirement funds and medical aids, including from external stakeholders.
• Provide employees with accurate, current provident fund, medical aid and life cover information.
• Assist with medical boarding of employees by following up with the relevant DP’s and Accountants and Payroll Staff to ensure payouts are done.
• Administer all death and disability claims; maintaining thorough records of the disability process and case management.
• Coordinate engagements between employees and benefit service providers for the purposes of obtaining advice, personalized comparison of benefits and options where applicable e.g. transition to inhouse medical scheme.

INDUSTRIAL RELATIONS:

• Coordinate and escalate IR matters where necessary to ensure that IR matters are handled in a timely manner.
• Coordinate scheduling of hearings/ inquiries for dealerships; ensuring that relevant parties obtain online links where matters will be attended to virtually if required.
• Gather evidence and information pertaining to disciplinary matters to fast-track conclusion of disciplinary process.
• Advise business on matters related to performance management.
• Ensure effective record keeping of IR matters and preparation of monthly reporting in this regard.
• Assist line managers to prepare for internal IR proceedings (disciplinary hearings, incapacity inquiries etc.)
• Assist in the preparation for conciliations & arbitrations at DRC/ CCMA; gathering documents, preparation of bundles etc.
• Handle basic IR queries on MI Main Agreement, OHSA, BCEA, EE and Labour Relations issues.
• Take minutes at employee consultations and engagements, disciplinary hearings etc. when necessary.
• Checking the DRC call roll on a monthly basis for cases pertaining to the company.

COIDA/ WCA/ RMA:

• Maintain a monthly schedule/ register of WCA matters reported at dealer level.

Qualifications and Experience    
Experience and Knowledge Required:

• 3+ years’ prior experience in the automotive industry as an HR Administrator/ Officer, including all general HR duties.
• A working understanding of the retail motor dealership value chain and application of HR people practices in this context is highly desired.
• Capable
• A working understanding of the MIBCO Main Collective Agreement, recognized union benefits etc.
• Working knowledge of relevant legislation e.g. BCEA, EEA, SDA, OHSA, COIDA.
• Experience using an eRecruit/HR system to manage the recruitment life cycle – preferred.
• Exposure to talent management and development practices – an advantage.

Qualification/s Required:

• Completed HR-related Degree/Diploma NQF6+ or working towards this – preferred.

Other Requirements:

• Valid, unendorsed drivers license and the ability to competently and legitimately drive.
• Computer literate: MS Office proficient – essential.

NOTE: The role is office-based however it will require regular movement between Divisional Offices and dealers, as the need to attend to matters in person arises from time to time.

Skills and Personal Attributes    
Skills/ Competencies:

• Highly effective communicator (verbal & written communication skills).
• Interpersonal skills; ability to build positive and collaborative relationships with all employees as well as external and internal stakeholders, i.e. service providers, colleagues.
• Active listening skills; listening to understand.
• Generalist HR knowledge & skills
• Excellent planning, organizing and administrative skills.
• Business Acumen; an understanding of how to deliver a “Business-Informed HR” service.
• An affinity for grasping the requirements of roles in business and good at matching the requirements to the candidate; able to understand specific recruitment requirements (minimum requirements, cultural fit, top salient points, nice to have’s etc.)
• Conflict management and negotiation skills
• Sound judgment and problem-solving skills.
• Must have the capability of making decisions within set role parameters.
• Good analytical and reporting skills with attention to detail.
• The ability to work independently as well as in a team; highly self-motivated and self-managed.
• Ability to withstand pressure and manage multiple tasks.
• Ability to overcome obstacles and meet targets and deadlines.

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Position Overview

• The purpose of the position is to polish vehicles after the paint process in order to ensure the achievement of a quality paint finish.

Specific Role Responsibilities    
Key area of responsibly
Polish vehicles

• Ensures that vehicles are given top quality polish by:
• Checking that the paint is properly dry before beginning the polishing process.
• Ensuring that the vehicle is polished evenly and that no errors are made where the paint may be worn through.
• Checking for any over spray and reporting any problems to the Spray Painter or the Production Manager.
• Checking the correct colour match and reporting any problems to the Spray painter or the Production Manager.
• Maintain set standards
• Ability to perform under pressure

Maintenance

• Ensures equipment safe keeping by:
• Safeguarding equipment at all times.
• Booking hand-held equipment into the store at the end of the day.

Quality Control

• Assists in ensuring good quality spray painting by:
• Ensuring that all excess polish is removed before vehicles are handed back to assembly.
• Blowing dust from vehicles before handing them over to the wash bay.

General

• Cleaning minimal over spray.
• Ensuring that their designated work area is kept clean and tidy at all times.
• Performing other duties reasonably required from time to time.

Qualifications and Experience    
Minimum Requirements

• 2 years' and more of relevant experience
• Grade 12 Minimum Requirement
• Valid, unendorsed Code 8 driver’s license (at least 2 years old)
• Computer literate (basic level will suffice)
• An excellent command of the English language is essential, both verbal and written

Skills and Personal Attributes    

• Communication skills
• Results oriented
• Committed
• Professional
• Resilient
• Punctual

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Job Description    

• The Sales Executive will be required to achieve set sales targets by providing all customers with unrivaled service excellence and maintaining constructive relationships in order to ensure that every customer’s experience has been outstanding.

Specific Role Responsibilities    

• - Develop the business to reach set sales targets for the month.
• Drive specific strategies to retain and grow the existing customer base.
• Manage customer expectations to ensure effective delivery of service.
• Total commitment to achieving sales targets and growth by venturing and creating opportunities using own skills.
• Identify and venture into new revenue streams.
• Ensure customer’s escalation is managed and feedback is provided.
• Negotiating the terms of an agreement and closing sales.
• A strong understanding of industry and market trends and customer behaviour.
• Evaluate vehicles correctly.

Qualifications and Experience    

• - Minimum Grade 12.
• 3 years sales executive experience.
• A Code 8 Driver's Licence is vital.
• Computer literacy
• Proven track record of meeting regular monthly targets.

Skills and Personal Attributes    

• - Customer and sales management.
• Understanding of the compliance governing the retail industry would be an advantage.
• Knowledge of the areas' most spoken languages an advantage.
• Experience in cold calling to develop a client base.
• Growing the market experience.
• Knowledge of Higher Gear.
• Knowledge of dealership policies and procedures.
• Knowledge of broader competitive motor industry.
• Knowledge of economic & financial factors affecting the industry.
• In-depth product knowledge on all related aspects.
• Knowledge of product image and corporate branding.
• Product Knowledge will be huge advantage.
• Self-motivated priority-setting and time management.
• Oral communication skills; negotiation and influencing skills.
• Accurate customer needs analysis and understanding.
• Accurate customer qualifying.
• Interpersonal and interactive skills.
• Effectively understanding and interpreting customer behaviours and emotions.
• Strong administrative skills.
• Professionalism and presentable.
• Negotiation and persuasiveness skills.
• Closing skills.
• Networking and lead generation skill