Current Opportunities at University of the Western Cape/Universiteit van Wes-Kaapland

• The University of the Western Cape requires a meticulous and attentive Administrative Assistant, reporting to the Director: Centre for Entrepeurship & Innovation (CEI), who has a deadline driven approach and works well under pressure.  The role requires an individual who possess good interpersonal skills and understands the learning material and resources principles and who can work with all stakeholders at various levels. 

Key Deliverables of the role:

• Administrative support for the CEI
• Liaison between the CEI, University, Students, Community Entrepreneurs and external stakeholders.
• Work closely with CEI director in maintaining stakeholder engagement
• Support preparation of learning material and resources required for training workshops are timeously available
• Assist with preparation of training venues and CEI events
• Data capturing and filing
• Follow up with CEI participants regarding documents and milestone submissions
• Keep administrative and other records in accordance with timeframe and other specification
• Assist with the procurement of consumables-placing of orders 

Minimum Requirements

Minimum Requirements:

• Grade 12/Matric (Preference will be given to candidates with a post-matric qualification in Business Administration)
• 2 years working experience in a similar environment 
• Basic computer and administrative knowledge

Competencies required:

• Demonstrated communication, planning, organisational and interpersonal skills;  
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines;  
• Ability to work without supervision and to pay attention to detail.

Closing Date

7/6/2023

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Role Clarification & Key Performance Areas

The role requires an individual who possess good interpersonal skills, highly organized, enjoy working with people and have a competent, professional manner in dealing with customers face-to-face, and possess a clear understanding of the important aspects of customer service. Reporting to the Director, Business Development the functions include:

• Work closely and provide administrative support to the Business Development Office Director in maintaining office record management system, diary screening and designing of official templates as part of office stationery.
• Welcome visitors to the University and maintain the reception area to ensure that a good initial and professional impression is given.
• Manage the Switchboard by screening calls, transferring all incoming calls to the appropriate official.
• Manage mail delivery, packages and courier delivery for the various departments.
• Act as a first line liaison between the Business Development Office, University Stakeholders, Students, Community Entrepreneurs and external stakeholders.
• Resolve internal and external Customer queries or refer them to relevant officials.
• Manage Boardroom bookings and ensure set up is complete with catering and print materials prior to meetings.
• Monitor and Replenish office and refreshment supplies, including stationery and any other items required to ensure that the office functions optimally.
• Compile Requisition orders, quotes from suppliers on Infor LN financial system and follow up on the delivery of goods.
• Work closely with the Finance Department by submitting vendor and, or relevant Financial Intelligence Centre Act (FICA) documents.
• Assist with event planning for Business Development, meetings, training, travel bookings, luncheons, and employee team building activities or special projects as and when required.
• Log all Maintenance issues and arrange access to service providers for planned maintenance e.g. fumigation, sanitation, infrastructure, and electrical or other.
• Aid with student Venue enquiries, bookings, time tabling changes for student events on the student’s administration system (SASI).

Minimum Requirements

• Grade 12/Matric (senior certificate)
• 2 years working experience in a similar environment 
• Preferably with a certificate in Front Office Management / Administration or equivalent  
• Basic computer and administrative knowledge
• Work within a team as well as independently
• Be able to work with people (Campus wide)
• Must be able to work under pressure and be reliable

Closing Date

7/6/2023

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• The ADMINISTRATIVE ASSISTANT will support the centre as a first-line person for students and staff who need access to relevant support services at the CSSS. Applicants must be person orientated, grounded and passionate about students and their co-curricula development and wellbeing.

The successful candidate will:

• Act as first-responder to facilitate clients who report to CSSS for support
• Facilitate face-to-face, telephonic and email communication and appointments of clients who access CSSS for support
• Co-create a welcoming, facilitative reception environment
• Administer electronic diaries and databases for the CSSS Office
• Be responsible for the administration surrounding the ethical management and storage of confidential records (as outlined in POPI and HPCSA regulations)
• Maintain an updated protocols and procedures database
• Assist therapeutic services and academic support by providing students with relevant referral information
• Disseminate relevant information to staff and students
• Act as a conduit between CSSS and relevant referral sources for students
• Monitor and track student access to CSSS
• Assist with administration by typing of relevant reports and documents
• Assist with general project and administrative support to the Director, Managers and staff
• Support the administrative team with relevant administrative duties to enhance administrative functioning of the centre

Minimum Requirements

• Senior Certificate 
• At least 2 years’ administrative experience

Advantageous requirements

• Experience in a health-related (therapeutic environment), client engagement setting will be advantageous

Required Competencies

• The ability to work under pressure;
• The ability to multi-task;
• Excellent organisational skills;
• Excellent administrative skills;
• Excellent computer literacy skills;
• The ability to exercise discretion and independent judgement;
• Good communication skills (both verbal and written); and
• Excellent interpersonal skills.

Closing Date

6/6/2023

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• The role of the Human Resources Department is to support the University’s People Strategy which presents challenging people deliverables in relation to change and transformation projects and strategies. Transformational leadership is required from all at the University, and the role of HR is both to enable and facilitate processes for continuous improvement.

Reporting to the Director: Rewards, Benefits & Payroll, the Manager: Payroll will manage and coordinate payroll policies, processes and staff to:

• Ensure accurate and timely delivery of the University Payroll
• Ensure the University’s compliance with all payroll tax, levy and other payroll related legislation
• Performing required payroll accounting tasks

Amongst others, key deliverables will include:

• Leading the payroll team to ensure they carry out their duties accurately and in a timely manner
• Preparation and review of the required monthly payroll reports and reconciliations
• Review monthly payroll to ensure legislative compliance in particular the Income Tax Act
• Collaborate with Information & Communication Services in respect of all HR Payroll policies, processes, systems and interfaces with all University systems
• Contributing to the monthly HR reporting to enable management decision-making
• Managing relationships and liaising with policy owners/client partners, internal auditors, external auditors, Finance Department, etc.
• Manage team members’ learning & development and career planning to ensure good performance delivery, retention and talent development
• Communicate payroll and tax updates to internal stakeholders
• Renewal and improvement in Payroll processes, including system errors, e.g. HCM ERP system's liaison
• Co-approve electronic fund transfers for salary payments and their releases to the Bank
• Checks and verifies all control reports
• Quality management of all payroll processes
• Manage implementation of all payroll projects

Minimum Requirements

• We seek a Manager: Payroll equipped with the following qualifications and attributes:
• B.Com Degree or an equivalent relevant qualification
• Certified Payroll Practitioner (SAPA) designation/ SARA professional designation or an alternative accounting/payroll professional qualification
• At least 5 years proven experience, in a similar position managing a complex payroll or payroll budget of at least 1000 employees
• Experience of managing a complex payroll or payroll budget within Higher Education would be advantageous.
• Demonstrable experience of BCEA, EE, SDLA, Income Tax Act, COIDA and other relevant legislation
• Demonstrable experience of relevant payroll systems such as ITS, SAP, PeopleSoft

Closing Date

2/6/2023

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Key responsibilities will include, but not limited to:

• Audio-visual support services
• Setting up of equipment in venues
• Video-conferencing administration (Support hybrid events and lectures)
• Forming partnerships with other team members and liaising with stakeholders
• Adherence to IT policies, processes and governance compliance
• Inventory and testing of equipment
• Reporting of obsolete equipment and repairs
• Classroom support
• Training of academic staff (AV in venues)
• Development of instructional materials
• Fault finding / Troubleshooting of AV
• Integration of AV components
• Servicing integrated and automated AV systems eg. Commbox, Crestron, Kramer, Extron and Pixel systems.
• Taking lead on AV requests as delegated by Supervisor
• Support of UWC satellite campuses 
• Second line Service Desk Technician 
• Installation of LED screens and drop-down projector screens
• Report, communicate and provide recommendations (via email or vocal communication) to AVS Supervisor
• General Administration

Minimum Requirements

Minimum Requirements are:

• Matric
• At least two years’ proven work experience
• Knowledge of Audio-Visual Services
• Digital Literacies: Computer Literate (MS Word, PowerPoint, Excel)
• Driver's license for at least  2 years, code B

Advantageous:

• Certification in Audio Visual
• Knowledge of Electrical systems
• Relevant experience in higher education

Competencies required:

• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills
• Intermediate to expert user of computer office applications

Closing Date

4/6/2023

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• The primary purpose of the Systems Specialist: Backups and Business Continuity is to ensure that the University’s production systems are secured through scheduled backups and to ensure the recovery and availability of all critical business systems through best practice implementation of an IT Business Continuity Plan.

The Key Responsibilities of the incumbent include but are not limited to:

• Assume primary responsibility for the backups, restores, business continuity systems and functions,
• Ensure backup, and business continuity systems are optimally operated by application of sound best practices, maintenance, operational and administration tasks,
• Contribute to developing technology standards and best practices for backup and business continuity environments,
• Contribute to the team in analysing technology industry and market trends, and determining potential impact upon the enterprise,
• Be familiar with legislation and implementing best practices to manage retention and expunging of data,
• The role provides 3rd level troubleshooting services in order to quickly investigate, diagnose, resolve, recover and document incidents relating to backups, backup infrastructure and system environments,
• Plan, implement, maintain and control backup and recovery procedures,
• Control that these procedures are updated and executed regularly,
• Test that these procedures perform their functions correctly,
• Maintain archived data on tape. Change, manage and test backup media (tapes),
• Monitoring, repairing, reporting and other day-to-day tasks associated with maintaining backup resources in an optimal fashion,
• Respond to and resolve storage access problems, retrieval issues, backup device status, and other issues,
• Adhere to ITIL procedures for storage change management, CMDB accuracy, problem management and incident management,
• Install and configure new and existing backup devices and corresponding software,
• Collaborate with other team members in capacity planning and provisioning for future backup requirements,
• Monitor and troubleshoot backup device status,
• Perform recovery (restores) as required,
• Work closely with the Datacentre Infrastructure team.

Minimum Requirements

Minimum Education and Experience required:

• A Bachelors degree in Computer Science or Information Technology,
• Or relevant accredited (industry recognised) professional certification/s in Backup/business continuity/disaster recovery with demonstrated three years’ experience in a datacentre environment at a large organisation or educational institution.

Preferred/ Additional Qualification:

• Or relevant accredited (industry recognised) professional certification/s in Backup/business continuity/disaster recovery with demonstrated three years’ experience in a datacentre environment at a large organisation or educational institution,
• National Diploma in IT related fields is advantageous.

Minimum competencies required:

• Critical thinking and problem-solving skills,
• Ability to work across interdisciplinary teams,
• Ability to analyse and resolve problems swiftly using a range of diagnostic tools and techniques,
• Ability to adapt to new technologies,
• Ability to adapt to best practice frameworks to secure ensure Business Continuity over a range of scenarios,
• Ability to create and maintain technical documentation, policies and processes as related to the backup and BC environment.

Closing Date

24/5/2023

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The successful candidate will be responsible for the following key responsibility areas:

• Facilitate learning and teaching at undergraduate and postgraduate levels on campus and in clinical settings.
• Conduct research and publish in appropriate high impact journals.
• Supervision Undergraduate and postgraduate level.
• Provide academic leadership.
• Curriculum development, assessment and the continuous improvement of the academic programme.
• Community engagement and outreach.
• Manage academic administration.

Minimum Requirements

• A BPharm / MBChB or related degree and PhD in Pharmacology / Clinical Pharmacology / Clinical Pharmacy.
• Registration with the appropriate Professional Council (SAPC or HPCSA) to practice in South Africa.
• Demonstrated experience in facilitating learning and teaching in the field of pharmacology, clinical pharmacology or clinical pharmacy.
• A record of quality peer reviewed publications in the field of pharmacology, clinical pharmacology or clinical pharmacy.
• A record of successful postgraduate supervision.
• Evidence of expertise, national standing, and preferably international presence in clinical pharmacy/clinical pharmacology.
• The integration of community engagement with learning and teaching and/or research.

Required competencies:

• Excellent oral and written communication skills in English.
• Clinical teaching, training and mentoring skills in an academic and clinical environment.
• Engaging and developing undergraduate and postgraduate students.
• Planning and organising skills.
• Time and project management skills.

Added advantage and preferences: 

• A track record of developing research projects and securing funding would be an advantage.
• Collaborative partnerships with academic institutions, government departments, community health and/or research organisations.
• Active working experience as a pharmacist or physician in a clinical environment.

Closing Date

31/5/2023

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The successful candidate will be expected to:

• Leverage their research standing to enhance the profile of the Department in relevant academic networks;
• Teach courses at undergraduate and postgraduate levels in Communication and/or Media Studies as well as in a selection of the above-mentioned areas, and provide leadership in learning and teaching;
• Supervise postgraduate Honours and have the potential to supervise Master’s students in Communication and/or Media Studies and in a selection of the above-mentioned areas in addition to mentoring students;
• Serve on a range of committees and contribute to some administrative duties at departmental level e.g. co-ordination of module or departmental representative on faculty committee.
• Establish and maintain community outreach activities in accordance with their speciality and consistent with the University's Institutional Operating Plan.

Minimum Requirements

• Master’s degree in Linguistics/Applied Linguistics with a specialisation in, among others, Communication and/or Media Studies
• 1 Publication in an accredited journal or an equivalent recognised output, commensurate with the position of Lecturer in a research-led institution;
• The ability to supervise postgraduate students (at Honours and Master’s level);
• Some experience in both face-to-face and online teaching as well as how to design teaching and learning material to cater for both modes at university level; and
• Knowledge of developments in contemporary communication and media and mediatised platforms.

Recommendations: 

• Proficiency in or ability to work with African languages (this includes Afrikaans). 
• Demonstrated evidence of knowledge of Critical Media Studies and/or Critical Theory.
• PhD (or enrolled for PhD) in Linguistics/Applied Linguistics/African Languages.

Closing Date

11/6/2023

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The successful candidate will be responsible for the following:

• Facilitate learning and teaching of Organic Chemistry at undergraduate and postgraduate levels
• Conduct research and publish appropriate high impact journals
• Undergraduate and postgraduate supervision
• Provide academic leadership
• Curriculum development, assessment, and the continuous improvement of the academic program
• Community engagement and outreach
• Manage academic administration

Minimum Requirements

For the post of Associate Professor the following criteria shall apply:

• PhD in Organic Chemistry.
• Facilitate learning and teaching of Organic Chemistry at undergraduate and postgraduate levels.
• A strong record of relevant high-quality peer-reviewed publications and successful supervision of postgraduate research supervision at Masters and doctoral level.
• Evidence of expertise, national standing, and international presence in Organic Chemistry.
• Ability to develop new undergraduate and post graduate modules.
• The integration of community engagement with learning and teaching and/or research.

Advantages for the appointment at Associate Professor level:

• Active working experience as an academic leader at Departmental level and Faculty level for the Associate Professor position;
• An h-index of 10 for Associate Professor is preferred;
• An NRF Rating will be an added advantage for the Associate Professor position.

For the post of Senior Lecturer the following criteria shall apply:

• PhD in Organic Chemistry.
• Facilitate learning and teaching of Organic Chemistry at undergraduate and postgraduate levels.
• A record of relevant high-quality peer-reviewed publications.
• Successful supervision of at least one MSc student.
• The integration of community engagement with learning and teaching and /or research.

For the post of Lecturer the following criteria shall apply:

• MSc and be registered for a PhD or hold a PhD in Organic Chemistry.
• A record of relevant high-quality peer-reviewed publications and postgraduate research supervision at Honours level.
• The integration of community engagement with learning and teaching and/or research.

Advantages of the appointment at Senior Lecturer and Lecturer level:

• A track record of developing research projects and securing funding would be an advantage.
• Collaborative partnerships with academic institutions, government departments, community health, and/or research organisations.
• Active working experience as an academic leader at the Departmental level and Faculty level.
• An NRF rating will be an added advantage.
• Supervision of Honours level projects while actively establishing a research profile for the Lecturer position.

Key competencies:

• Excellent oral and written communication skills in English.
• Practical teaching, training, and mentoring skills in an academic and laboratory environment.
• Engaging and developing undergraduate and postgraduate students.
• Planning and organizing skills.
• Strong interpersonal relationships and the ability to collaborate with colleagues.
• Time and project management skills.

Closing Date

11/6/2023

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• The successful candidate will join a dynamic and supportive faculty dedicated to teaching and research, as well as to holistic student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the development of the Faculty.
• The Department of Medical Biosciences is comprised of the three inter-related disciplines of Physiology, Anatomy and Medical Microbiology, in the Faculty of Science, the Department offers service courses to the Faculties of Dentistry, Community and Health Sciences and the School of Pharmacy at the undergraduate level and across Faculties at the postgraduate level.

The successful candidate will be responsible for the following key responsibility areas:

• Facilitate learning and teaching at undergraduate and postgraduate levels in Medical Bacteriology.
• Conduct research and publish in the fields related to Medical Bacteriology.
• Undertake undergraduate and postgraduate supervision.
• Provide academic leadership.
• Undertake curriculum development and assessment.
• Participate in community engagement and outreach.
• Ability to teach students from different Faculties and disciplines.
• Joining and/or driving the research vision of the Department through an active research programme including an ability to raise research funding and supervise Honours, Masters and Doctoral students. 
• Play a role in the administrative activities of the Department, Faculty and the university.
• Fulfil any other duties as assigned by the Head of Department.

Minimum Requirements

• PhD or equivalent, in the field of Medical Microbiology.
• Demonstrated experience in facilitating learning and teaching, in the field of Medical Microbiology.
• A record of quality peer reviewed publications, in the field of Medical Microbiology.
• A record of successful postgraduate supervision.
• The integration of community engagement with learning and teaching and/or research.
• Evidence of expertise, national standing, and preferably an international presence in his/her discipline.

Required competencies:

• Excellent verbal and written communication skills in English
• Presentation and facilitation skills
• Adaptability and the ability to operate in a diverse environment
• Student focused approach
• Coaching and mentoring skills
• Planning and organising skills
• Computer literacy and e-learning skills
• Technical professional knowledge and skills in the discipline and in the core strategic areas, namely learning and teaching, research and scholarship, community engagement as well as professional leadership

Added advantage and preferences:

• Experience in Medical Mycology; Registration with the Health Professions Council of South Africa (HPCSA) or other approved professional bodies.

Closing Date

18/6/2023

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The successful candidate for Senior Lecturer in Statistics/Data Science in the Department of Statistics and Population Studies will be responsible for the following key performance areas:

• Facilitate learning at undergraduate and postgraduate levels in Statistics/Data Science.
• Conduct research and publish on topics related to Statistics/Data Science.
• Undertake undergraduate and postgraduate supervision specialising in industry directed research.
• Provide academic leadership.
• Undertake curriculum development and assessment.
• Undertake community/industry engagement and outreach.

Minimum Requirements

• PhD Statistics or Data Science or Mathematical Statistics.
• Demonstrated teaching experience at undergraduate and postgraduate levels, in the field of Statistics or Data Science.
• A record of quality peer reviewed publications, in the field of Statistics, Applied Statistics or Data Science or proof of peer reviewed technical reports submitted in industry.
• A record of successful postgraduate supervision with specific reference to industry related research projects or the supervision of advanced analytical projects in industry.
• Proven expertise in applying complex statistical and data science techniques in statistical packages such as SAS, R and Python.

Competencies required:

• Industry collaboration networks and skills to source industry research.
• Adaptability and the ability to operate in a diverse environment.
• Student focused approach.
• Coaching and mentoring skills.
• Planning and organising skills.
• Excellent verbal and written communication skills in English.
• Presentation and facilitation skills.
• Technical professional knowledge and skills in the discipline and in the core strategic areas, namely learning and teaching, research and scholarship, community engagement as well as professional leadership.

Closing Date

31/5/2023

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The successful candidate will be responsible for the following key performance areas:

• Teaching and training on the combined platform i.e. appropriate training, supervision and facilitation of undergraduate and postgraduate students,
• Implementation, monitoring and evaluation of appropriate teaching and learning practices,
• Rendering service to patients on the Oral Health platform in the Western Cape,
• Conduct research and produce publications,
• Mentoring staff in the department, 
• Administrative duties related to the post.

The following would enhance an application:

• Leadership and management experience,
• PhD in the relevant field would be preferred in respect of the Academic ranking of this post, but is not a prerequisite,
• Experience in teaching and training undergraduate and postgraduate students,
• A keen interest in all aspects of the specialty, and an excellent research and publications record, 
• Ability to work in a team,
• Good interpersonal and sound communicative skills,
• Effective organising abilities.

Minimum Requirements
Appointment to this position requires the following:

• Master of Dentistry or equivalent Specialist degree in Prosthodontics, 
• A 5  years post qualification experience, 
• Experience in facilitating teaching and learning of undergraduate and postgraduate students
• Meets the requirements to register with the Health Professions Council of South Africa (HPCSA) as a Specialist in Prosthodontics,
• A broad understanding in all aspects of the specialty, and an excellent research and publications record, 
• Previous undergraduate and postgraduate teaching experience. 
• The level of appointment will be commensurate with qualifications and experience.

Minimum Requirements for Appointment as Senior Lecturer

• Aforementioned minimum requirements plus;
• Demonstrated experience in teaching and learning, research, supervision and administration, in order to contribute to the Department’s academic objectives,
• Research and publications record, 
• Expertise in any of the sub specialty in the field of Prosthodontics.

Minimum Requirements for Appointment as Associate Professor/Head Clinical Unit

• Aforementioned minimum requirements plus; 
• PhD in the relevant field would be preferred in respect of Academic ranking of this post, but is not a prerequisite, 
• A track record of quality peer reviewed publications, preferably in the field of Prosthodontics,
• A record of successful postgraduate supervision,
• Evidence of expertise, national standing, and where appropriate, an international presence in his/her discipline. 
• Applicants must highlight their strength as a clinician and researcher. Include evidence/list of publications/research/books (or chapters in a book) that has been undertaken. 

Closing Date

26/5/2023