Administrative Assistant(1560) at University of the Western Cape/Universiteit van Wes-Kaapland

• The ADMINISTRATIVE ASSISTANT will support the centre as a first-line person for students and staff who need access to relevant support services at the CSSS. Applicants must be person orientated, grounded and passionate about students and their co-curricula development and wellbeing.

The successful candidate will:

• Act as first-responder to facilitate clients who report to CSSS for support
• Facilitate face-to-face, telephonic and email communication and appointments of clients who access CSSS for support
• Co-create a welcoming, facilitative reception environment
• Administer electronic diaries and databases for the CSSS Office
• Be responsible for the administration surrounding the ethical management and storage of confidential records (as outlined in POPI and HPCSA regulations)
• Maintain an updated protocols and procedures database
• Assist therapeutic services and academic support by providing students with relevant referral information
• Disseminate relevant information to staff and students
• Act as a conduit between CSSS and relevant referral sources for students
• Monitor and track student access to CSSS
• Assist with administration by typing of relevant reports and documents
• Assist with general project and administrative support to the Director, Managers and staff
• Support the administrative team with relevant administrative duties to enhance administrative functioning of the centre

Minimum Requirements

• Senior Certificate 
• At least 2 years’ administrative experience

Advantageous requirements

• Experience in a health-related (therapeutic environment), client engagement setting will be advantageous

Required Competencies

• The ability to work under pressure;
• The ability to multi-task;
• Excellent organisational skills;
• Excellent administrative skills;
• Excellent computer literacy skills;
• The ability to exercise discretion and independent judgement;
• Good communication skills (both verbal and written); and
• Excellent interpersonal skills.

Closing Date

6/6/2023