Current Jobs at Phaki Personnel Management Services

JOB PURPOSE:

The main purpose of the job is to provide support in the management of the organization compliance and information (PAIA and POPIA) management functions, so as to ensure that all compliance related.
matters are timeously identified, mitigated and reported, thus ensuring the organization continuous.
compliance with relevant laws, regulations and internal policies.

DUTIES / FUNCTIONS:

• Management of the company promotion of access to information responsibilities in terms of
• PAIA, inclusive of the development of a PAIA Manual.
• Receipt, and management of PAIA requests; Analysis of PAIA requests and formulating recommendations on responses.
• Maintenance of a register of PAIA requests and relevant activities; PAIA reporting.
• Liaising with the Information Regulator on any other matters related to PAIA; and
• Provision of advice related to PAIA.
• Management of the company protection of personal information responsibilities in terms of
• POPIA, inclusive of the develop and/or maintain the POPIA Management Framework and tools.
• Management of POPIA related queries (internal and external).
• Receipt, consideration and administration of POPIA requests, complaints and/or data breach
• notifications.
• Investigation of reported Data Breaches in line with the organization policy.
• Maintenance of POPIA related registers i.e. operators, complaints, data breach, requests etc.
• Liaising with the Information Regulator on any other matters related to POPIA; and
• Provision of advice related to POPIA.

Compliance Management, which includes:

• Development and maintenance of the company compliance framework and program.
• Supporting the development and maintenance of the company Regulatory Universe.
• Overseeing the development and implementation of compliance risk management plans.
• Development and implementation of a compliance monitoring program.
• Compliance reporting and conducting compliance awareness programs, including related training; and
• Providing compliance related advice.

Ad hoc functions, which include:

• Serving on the Data Protection and Records Management Forum.
• Assisting the Director legal in the consideration and investigation of whistleblowing complaints
• and/or complaints lodged in terms of the company Fraud Prevention Policy.

Provision of support in relation to the management or the company Intellectual property portfolio:
QUALIFICATIONS AND EXPERIENCE:
 

• LLB or equivalent degree.
• A minimum of 3 (three) years post qualification experience in compliance officer role
• Knowledge and understanding the Protection of Personal Information Act (POPIA) and the
• Promotion of Access to Information Act (PAIA).
• Knowledge and understanding the Compliance Institute of SA Compliance Framework.
• Experience in legislative interpretation and implementation.
• Knowledge and understanding of the company mandate and enabling legal framework i.e. APA and
• PFMA.
• Proficiency in MS Office

The following would constitute an added advantage:

• Admission as an Attorney
• Certificate in compliance management
• Public Sector compliance management experience
• POPIA / PAIA training
• Registration with the Compliance Institute of SA

go to method of application »

MINIMUM REQUIREMENTS:

• An undergraduate qualification with preference in either Public Administration or Business Management and a post graduate qualification (NQF level 8) as recognised by SAQA plus 8 to 10 years extensive experience at a senior management level. 
• Certificate for entry into the Senior Management Service. 
• Valid Driver’s License and travelling. Additional Requirements (Advantage) MS PowerPoint, MS Project. 
• Technical Competencies: Comprehensive knowledge and understanding of Government systems and structures. Public Service Transformation. Public Finance Management Act. Public Service Act and Public Service Regulations.

DUTIES :

• As the Deputy Director-General, the successful candidate will perform the following duties: Provide strategic leadership and guidance on Human Resource, Facilities and Security Management in the Department. Provide strategic leadership and guidance on Communication and Marketing in the Department. 
• Provide strategic leadership and guidance on Information Communication Technology in the Department. 
• Provide strategic leadership and guidance on Legal Services in the Department. 
• Oversee the overall functioning of the Branch, identify problems and provide solutions that seek to ensure effective and efficient use of the departmental resources.

go to method of application »

JOB PURPOSE
Our client  is looking for a qualified candidate to provide a full HR management service that will support the successful implementation of the

organisation’s business strategy. The role incorporates various HR functions, including HR administration and support; performance management; HR compliance; training and  development;employee relations; as well as recruitment and selection.

In addition, the responsibilities involve facilitating the implementation of HR initiatives that align withour overarching business objectives. This includes consultative collaboration with leadership, mainly the Board and the executives, and providing best practice HR actions, practices, policies,
procedures, guidance and support.

DUTIES/FUNCTIONS

• Provide quality advisory and support services to managers and employees across all departments.
• Assist the CEO/Directors with industrial relations and employee performance, discipline and dismissal matters.
• Draft various reports and submit/present these to Board subcommittees quarterly.
• Conduct research on the Consumer Price Index/inflationary increases in South Africa across various markets.
• Manage the payroll and leave functions.
• Set up, implement and review HR policies, procedures, processes and systems within the organisation.
• Keep up to date with HR and labour legislation as well as best practices in the industry.
• Provide input into the organisational development and design.
• Manage the process of drafting and implementing a succession plan for the organisation.
• Provide HR administration and support.
• Serve on various committees and provide advice and guidance to other committees, such as the Employment Equity Forum, the Occupational Health & Safety Committee and the Pension Fund Management Committee.
• Appoint and monitor the performance of an employee wellness service provider for staff.
• Arrange and coordinate the induction of all new staff.
• Manage exit interviews for staff who have resigned and provide input on those to the Operations Committee annually.
• Conduct job evaluations on new/revised job descriptions using the Paterson job evaluation system.
• Develop, implement and review the performance management system, providing guidance to managers throughout the performance review process.
• Draft and monitor employment equity plans and submit the required reports to the Department of Employment and Labour.
• Ensure that the Return of Earnings documentation is submitted annually to the Workmen’s Compensation Fund.
• Manage the coordination of training plans and the annual submission of the mandatory grant application to the Finance, Accounting, Management Consulting and Other Financial Services Sector Authority (FASSET).
• Coordinate and give support for all internal disciplinary cases, including providing advice and guidance on staff-related matters and assisting with drafting charge sheets. Manage the recruitment process for all levels.
• Supervise and manage the Receptionist and the HR Payroll Administrator.
• Manage culture or employee engagement surveys and report on these to the Board.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in human resources management.
• Experience in generalist HR function, including payroll, recruitment, labour relations, training,compliance and performance management.
• Relevant work experience that spans between seven and 10 years, with a strong HR generalist background.
• Experience with the development and implementation of HR policies and procedures.
• Experience in various HR audits.
• A postgraduate qualification in industrial psychology, organisational design or labour legislation will be advantageous.

go to method of application »

PURPOSE
Provision of comprehensive and centralized Fleet Management Services to company’s core functions including Regions, and Works. Provision of Facilities Management Services for Head Office and Fennel Road Training Centre. Financial Management of Fleet and Facilities Management Services.

KEY RESPONSIBILITIES:

• Prepare the departmental contributions to the company strategic plan and the annual business plan.
• Develop systems and procedures for the management and control of the departmental performance and deliverables.
• Ensure the development and implementation of systems, policies, and procedures for the department in line with all applicable legislation.
• Control departmental expenditure by ensuring spending is appropriate and necessary for achievement of objectives.
• Oversee procurement and replacement of company vehicles as per Master Fleet Services Agreement. Manage vehicle availability by placing adhoc vehicle orders when the need arises.
• Manage building cleaning services and ensure that all building reported defects are addressed.
• Oversee contracts management of Fleet and Facilities Management Services.
• Present contract reports and extensions to Bid Committees as per Supply Chain Management Procedures.
• Plan annual performance budget for Fleet and Facilities Management Services.
• Approve monthly overtime and standby for Transport Officers as per HR regulations and budget provision.
• Establish and chair Accident Management Committees established in order to reduce fleet accident rate by making sure that all driver at fault accidents are dealt with.
• Facilitate information sessions on new legislation e.g. AARTO to comply procedurally. Inform line managers on fleet exception reports on utilisation, e.g. fuel fraud, unauthorised use, and negligent driving and vehicle abuse.

JOB REQUIREMENTS:
Essential qualifications and experience:

•  B Degree (NQF 7) in Law, Logistics, Transportation; Business Management.
•  6 years’ experience in rendering of corporate support services. Communication and Leadership, Fleet Management Services, Facilities Management Services, Contracts Management Services & Financial 
•  Management Services.
•  Valid Driver’s Licence

go to method of application »

Our Client in Braamfontein is looking to hire a Property Portfolio Specialist to be Accountable and responsible for the Management and Coordination of the companys fixed owned and leased property.

Requirements

• Recognised Degree / Diploma in Real Estate, Property Management / Law, Public Administration or equivalent.
• Registration with Estate Agency Affairs Board will be advantageous.
• Ten (9) years property management experience within a national organisation, five (4) of which at Management level.
• In depth knowledge of property portfolio management discipline and how to implement and leverage these within a national environment.
• Working knowledge of PFMA regulatory framework, National Treasury Regulations, Legal Aid Act and other relevant Statutes,
• Working knowledge of King III code of Corporate Governance
• Functional ability in utilisation of electronic systems and technologies
• Able to create “functional integration” between companys operational needs and its users
• Able to partner with Management to support the achievement of strategic objectives through effective facilities provisions.
• Effective working relationship with management and other business units nationally.
• Excellent organisational, planning and resources allocation skills, business acumen and the ability to deal with demanding compliance issues and meet demanding deadlines, while managing projects optimally.
• Financial and Administrative skills to ensure value add deliverables.

Responsibilities

• In partnership with M/Exco and Senior Management, lead research, review and develop company’s Property Management strategy, policy, plan and standard operating procedures to ensure that resources are economically and optimally utilised.
• Manage company‘s immovable property portfolio, including tendering process for acquisition of new properties, procurement of refurbishment, procurement of office leases and contracts thereof.
• Liaising with landlords for leased property, service providers and contractors.
• Ensure that the space occupied is as per the national operations space specifications especially for all new offices.
• Attending to all operations and maintenance issues for the property portfolio
• Manage rental rates to ensure market related and cost effectiveness
• Manage and ensure that the BAC reports for procurement and renewal of leases are prepared, submitted and approved.
• Manage lease information to align with what has been agreed upon by landlord and tenant.
• Manage the co-ordinate to ensure that the new buildings are properly refurbishment as per tenant specification.
• Ensure building compliance with building regulations, that landlords adhere to their end of the bargain on maintenance issues.
• Manage record keeping of all property database, all contract and all agreements and related information.
• Manage branding and signage in all companys offices.
• Manage internal and external queries relating of office accommodation and ensure timeously response and to the client’s satisfaction.
• Report on a monthly/quarterly basis both verbal and written to all committees and to management as and when required.

go to method of application »

JOB PURPOSE:

• To manage and take responsibility for information that has been tested and provide support within production environment.

MINIMUM REQUIREMENTS:

• An appropriate and recognized Bachelor’s Degree / National Diploma or equivalent three-year qualification (with at least 360 credits) in the IT environment or related.
• Coupled with a minimum of four (4) years’ experience in a Testing Lab environment including two (2) years in/on a supervisory role/level.
• Computer literacy with a proficiency in Microsoft Office products.

RESPONSIBILITIES:

Manage the Testing Lab processes:

• Ensure, maintain and foster sound internal and external client relationships with all service process partners to ensure prompt service delivery
• Manage compilation and presentation of Service delivery performance reports for Senior Management and the Board of Trustees
• Define and maintain the Unit’s financial budgets
• Provide support for continuous improvements projects
• Management and/or execution of the complete system development Life Cycle (SDLC) or all new business system solutions, system errors/corrections, enhancements and new system releases.
• Ensure revision and testing of related CIVPEN and Workflow functionality and the subsequent implementation of formal Testing Methodology, processes and related requests and maintenance of a proper testing grid for Business Support Services
• Provide training to all users and stakeholders on system/process changes

Manage Planning and Coordination of validation and testing:

• Ensure validation and testing across multiple projects and streams
• Ensure report on test estimations and prioritized test items
• Monitor test environment requirements and data requirements
• Highlight and communicate dependencies
• Manage entrance and exits criteria

Manage and development of staff:

• Manage the performance of the unit which involves coaching, mentoring and take corrective action where required
• Develop performance standards and evaluate individuals and as a team
• Monitor staff regarding human resource such as leave, recruitment and grievances
• Compile the work plans for the section including the consolidation of operational plans into directorate’s overall work plans.