Available Vacancies at Growthpoint Properties

Duties and responsibilities

• Work independently with users to define concepts, under direction of senior business analyst and Business Solutions Architect.
• Serve as the conduit through which requirements flow between Business and the IT stakeholders. Communicate clearly and have the skills and the ability to interact professionally with a diverse group: executives, managers, and subject matter experts.
• Elicit requirements using various business analysis techniques. Critically evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into detail, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs.
• Documenting business, functional and non-functional requirements, including mapping processes and producing user guides.
• Develop the appropriate templatised business analysis artefact using plain language.
• Assist testing team with the creation of test scripts, execution thereof and the management of on-going testing of solutions and their release.
• Building and fostering strong and healthy relationships with project stakeholders and sponsors.
• Successfully engaging in multiple initiatives simultaneously.

Requirements

Experience & Qualifications

• BSc or BA degree in Information Systems.
• A CCBA qualification or a Diploma in Business Analysis is advantageous.
• 3 -5 years of relevant Digital Business Analysis experience.
• 3 – 5 years large enterprise or e-business systems experience.

Competencies and Skills

• Strong stakeholder focus.
• Able to build, manage and maintain relationships.
• Excellent communication skills.
• Able to make sound decisions.
• Entrepreneurial.
• Good organizational skills.
• Excellent ability to solve problems.
• Resilience and able to cope with Pressure and Change.
• Analytical capability
• Team player with a very strong work ethic. 
• Ability to work independently.
• Technical understanding of IT infrastructure

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Duties and responsibilities

• Administration of the procurement process systems (Fraxion).
• Manage the Office Administration.
• Ensure all appointments are effectively managed for the Facilities Manager.
• Set up quarterly tenant meetings and service providers as directed by Facilities Managers.
• Assist the Facilities team with the consolidation of monthly reports (i.e Risk items)
• Provide tenants with service disruption updates and general communication.
• Conduct self-performance reviews and attend bi-annual Reviews.
• Expansion of development and knowledge base as per development plan.
• Attend SLA meetings and take minutes.
• Assume the role of Building Manager when a building manager is on leave.
• Manage and collate all contractor documents for vendor approval by procurement
• Manage site contract database and asset database.
• Assist facility manage with capital expenditure projects.
• Assist with compilation of building inspection repairs with building manager.

Requirements

Experience

• 2 years’ minimum experience.
• Must have basic knowledge and experience in the following:
• Air con plants/standalone units
• Access control
• Electrical – lights plug etc.
• Plumbing – burst pipes/leak, blockages
• Security
• Cleaners
• Garden services

Qualifications

• Matric prerequisite
• Post matric qualification will be an advantage

Competencies

• Stakeholder Focus
• Building and Managing Relationships
• Recognises when tadapt personal style tmeet the needs of others
• Must be able twork under pressure
• Must have strong communication skills both verbal and written
• Must have good computer skills
• Must be a strong team player
• Background of property management

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Duties and responsibilities

• Answering of Telephone calls, taking messages, sending emails to staff, and updating telephone speed dial list.
• Assisting contractors validating parking tickets.
• Assist walk in customers with any queries/ complaints.
• Maintain a neat and clean reception area.
• Checking of statements and assisting with any queries from suppliers.
• Checking of all tenant charges (electricity, sewerage, water, rent, operations, marketing, and rates) monthly on the forward statements.
• Checking of rental guarantee wording.
• taking minutes of the weekly staff and contractors’ meetings and distributing of the minutes to the service providers and relevant staff.
• Drafting management meeting minutes from recording for CM to check and approve.
• Manage Petty Cash, complete schedules for re-imbursement.
• Stationery ordering and issuing of order numbers for quotes.
• All filing for Centre Manager, administration and operation departments
• Prepare lease cover letter to tenant for copy of lease sent as well as stock take notices for windows.
• Ensure Tenant and Contractor databases are up to date.
• Collecting of all tenant turnovers and capturing on system, following up with tenants in respect of any discrepancies, completion of the top and bottom 20 report and contacting tenants for outstanding turnover certificates.
• Assist with IPD data input and checking.
• Compile monthly trading density letters and send to tenants by the 20th of each month.
• Maintain Insurance schedule and ensure claims history is filed
• Preparation of tenant parking agreements, access cards, parking queries and updating the tenant parking register monthly and emailing to Parking Management Company
• Delivering of memos and assisting staff members with miscellaneous tasks.

Requirements

Experience

• At least 2 years of experience in a documentation and secretarial environment or similar, preferably in a property environment
• Knowledge of shopping Centre/property management will be an advantage.

Qualifications

• Grade 12
• Post Matric qualification advantageous.

Competencies

• Excellent verbal and written communication skills (very critical).
• Well-developed interpersonal skills.
• Computer literacy; Word, Excel and PowerPoint.
• Proven track record of client liaison.
• Time management skills
• Sound administrative skills
• Good problem-solving skills
• Excellent touch-typing skills with a high accuracy rate