Finance Administrator (Junior - Mid) at Vito Solutions

JOB OVERVIEW:

• Providing technical and administrative financial planning support to advisors and senior management at an established IFA.

DUTIES AND RESPONSIBILITIES:

Working with the Financial Planner to assist in the preparation of:

• Financial plans, risk analysis and recommendations to clients.
• Proposal documents and application documents.
• Statement/record of advice documentation.
• Investment applications, transfers, and documents for client meetings.
• Portfolio reviews.

Managing the client process:

• Portfolio monitoring and investment report collating.
• Analysing portfolios and fund performances.
• Maintain client records and ensure compliance.
• Execution of investment instructions.
• Checking and/or capturing client payments and requests.
• Process new account paperwork, including preparation, and transfer of investments.

As part of the financial planning process:

• Cash flow and performance calculations and projections.
• Pre-retirement planning calculations.
• Attendance and note-taking in client meetings with planners.
• Finalising and collating compliance and advice documents.
• Knowledge of relevant compliance legislation, and compliance with the company documents, policies, and procedures.
• Gather, summarise, and analyse new client information/data (risk/policy/investments) and research product information.
• Knowledge of various investment product vehicles (Unit Trust/Endowment/Living Annuities, Life Annuities, etc.)
• Assist in drawing up of wills and estate planning.

Risk/Insurance (long-term insurance):

• Review client risk coverage in conjunction with changes in clients' circumstances.
• Research existing and potential replacement products.
• Conduct product comparisons, insurance analysis and quotes.
• Draw and compare quotations from different insurers.

General:

• Assist all financial planners and senior management with any general office duties, from time to time.
• Client relationship management.
• Remain up to date on products and services.
• Assist in the absence of team members due to holidays/illness - taking on additional tasks and services to ensure continued service to clients.
• Respond to requests from clients in a professional, timely and thorough manner, ensuring high levels of quality are maintained.

KNOWLEDGE AND SKILLS:

• Excellent MS Office skills, especially Excel (intermediate to advanced).
• Proactive in general technology-driven systems.
• Good knowledge of the Financial Planning Industry, financial and insurance products, and financial planning concepts, as well as investments, tax and general financial analysis.
• Valid driver's license and preferably own vehicle.
• Proficient in both spoken and written English and Afrikaans
• Computer literacy (MS Office).

Personal Attributes:

• Conscientious.
• Attention to detail.
• Autonomous worker and able to work within a team environment.
• Solution-focused.
• Communication and interpersonal skills.
• Analytical skills.
• Organising and planning.
• Capable of handling the repetitive nature of the work.

QUALIFICATIONS REQUIRED:

• Matric Certificate.
• Certificate/diploma in wealth management or relevant investment/financial degree.

EXPERIENCE REQUIRED:

• At least 3 - 5 years of work experience within a financial/investment environment.
• Experience in preparing and presenting client proposals to Advisors and Wealth Managers as part of new business.

ADVANTAGEOUS SKILLS:

• Experience in working with Elite Wealth financial planning software. 
• Experience in working with the NinetyOne investment platform.