Vacant Job Positions at AVI Limited

Job Specification:

Key Performance Areas:

• Maintain and support plant high-speed packaging line(s).
• Safely complete all emergency work, routine checks, and preventative maintenance.
• Inspect, troubleshoot, and repair electrical and mechanical equipment problems.
• Partner with operations, engineering, safety and quality to ensure compatibility of equipment with production needs.
• Evaluate production line processes and help identify opportunities for improvement.
• Maintain reliable and safe manufacturing systems while improving production rates, efficiencies, yields, costs, and changeovers.
• Improve process capability and production volume while maintaining and improving quality standards.
• Optimize overall equipment effectiveness by improving reliability and availability while minimizing quality defects of the production processes.
• Maintain and optimize critical spare parts inventory.
• Work with contractors to perform required calibrations and validations as assigned.
• Ensure structure is secure and maintained per quality standards
• Work with the broader maintenance team to complete more complicated tasks.

Minimum Requirements:

Experience:                                                                   

• At least 8 years experience as a technician in high-speed packaging machines and plant equipment maintenance and repairs required within a FMCG environment.

Qualifications:

• Matric / Grade 12
• Trade tested as artisan (Fitter or Millwright) at an accredited training facility
• Completed Mechanical / Electrical Engineering qualification or minimum N4 qualification

Additional Requirements:

• Occupational Health and Safety Regulations
• Pneumatic and Electro-Pneumatic systems
• PLC programming and VSD set-up knowledge is advantageous Knowledge of QMS, HACCP and GMP’s is an advantage

Competencies:

• Working Together
• Thinking Analytically
• Maintaining Productivity
• Minimising Risk
• Staying Composed
• Articulating Information
• Embracing Change
• Attention to detail

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Job Description

An exciting opportunity exists for a CASHBOOK & TREASURY MANAGER at Financial Shared Services Division in Bryanston, Johannesburg.  The purpose of the role is Management of cash across the NBL Group according to stringent controls and within deadlines and to ensure maximum return on investment wherever cash is held. Additional responsibilities include ensuring foreign and local payments are made on time and in accordance to SARB regulations. Management of all aspects relating to the NBL bank accounts, processing of journals, reviewing monthly reconciliations, and compilation of monthly, quarterly, semi-annual and yearly reports. Continuous improvement of processes relating to cash and treasury and associated departments.

Job Specification:

Key Performance Areas:

Cash Flow Forecasting

• Compile Daily Cash Flow Report, forecasting the current day’s cash in/outflow and sweep excess cash to/request funds from AVI Treasury
• Compile weekly the 8 Week Cash Flow forecast to provide insight into NBL’s cash requirements to AVI Treasury
• Report daily on cash flow forecasting variances and work with relevant department to improve where it is within our control
• Enforce and track adherence to the cash flow forecasting SOP

 Reporting

• Interest Reconciliation Report balanced to SAP figures and issued by 3rd working day
• Monthly Forex Report figures for issuing by 4th working day
• Monthly Treasury Report balanced to Essbase compiled accurately and issued by 8th working day
• Semi-Annual Import Undertaking of Undertaking Self-Assessments Reporting is accurate and submitted on time to AVI Illovo Treasury (board report)
• Semi-Annual Tax Schedule compiled for Tax dept.
• Quarterly SARB FORM B03 statistical report compiled and issued by 15th for each quarter
• SAP rates – daily foreign currency, R-rates, International and Factory confirmation

Bank Maintenance and Payments

• Maintenance of bank accounts, bank signatories and business online banking operators and authorisers and bank accounts’ required limits
• Checking foreign payments to ensure SARB requirements met (also Letter of Undertaking Requirements)
• Through daily cash flow reporting, ensure sufficient funds obtained from AVI Treasury in bank accounts for local vendor and payroll payments
• Check EFT refunds for Ciro Coffee Boutique and check and approve site petty cash and LSS Paycard reimbursements
• Manage Letters of Credit and Guarantees
• Checking and capturing of Treasury banking journals
• Review monthly reconciliations (Cashbook/ CFC/ Interest/ Loans)
• Monthly foreign payments schedule reviewed before issue to BU

Management of Staff

• Development plans in place for staff with monthly reviews to ensure progress.

Ad hoc reporting and queries

• Addressing of ad hoc queries from management and other staff members
• Submission of ad hoc reports to Shared Service Executives and Financial Manager when requested
• Managing the internal and external audits – EY Auditors, SARS and SARB.

Minimum Requirements:

Experience:                                                                   

• 10 Years relevant cashbook and treasury experience working with complex systems and foreign payment processes
• 3 years leadership experience
• Knowledge of banking system processes

Qualifications:

• Matric/Grade 12
• Com Accounting / Finance or National Diploma Accounting / Finance

Competencies:

• Thinking Analytically
• Interpreting Data
• Articulating Information
• Making Decisions
• Setting Directions
• Meeting Deadlines
• Attention to Detail
• Minimising Risk

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Job Specification:

Key Performance Areas:

Health, Safety and Environment

• Adhere to, and ensure compliance by staff members to the company safety policies and procedures
• Assist with attainment and maintenance of relevant health, safety and environmental management system standards for processing
• Ensure facilities and infrastructure are conducive to employee health and wellness
• Report unsafe working conditions

Food Safety

• Adhere to, and ensure compliance by subordinates to FSSC 22000, AIB and ISO principles.
• Ensure site infrastructure and equipment are installed and maintained so that Food Safety is not compromised.
• Housekeeping, GMP and environmental compliance and related activities must adhere to relevant standards
• Sensory Evaluation

Logistics

• Establish a visual of workplace place area
• Daily/ weekly stocks counts are completed and verified
• Assist with site quarterly and yearly stock counts
• Batch control of blended stock
• Conduct and communicate department performance at daily meeting
• Motivate and train all employees within the department
• Ensure that the daily and weekly blending requirements are communicated to the team
• Ensure people, material and machine resources are available to meet blending requirements
• Train the team members in new processes and technology when the need arises
• Daily planning of the rework department and submission of samples for approvals
• Generate non-conformance and work request
• Labour utilisation
• Cost managed within the departmental budget
• Inventory Management
• Driving rides in the absence of employees or when the need arises
• Operate blender as and when required
• Maintain the condition of Pallet truck equipment
• Understand the tea blending process from blending, packaging, and dispatch

Systems and reporting

• Scheduling of employee hours using Best Time
• Absenteeism reports sent to HR on a daily basis
• Ensure compliance with all relevant procedures.
• Generate non-conformance & works request

Management

• Lead team in initiating changes on SOP’s and standards relating to Blend Floor using Change Management processes
• Conflict Management – lead in resolving employee complaints, dispute resolution, resolving grievances, initiating disciplinary inquiries, managing poor work performance, and liaising with HR on issues relating to Employment and Labour
• Refer team members to EAP when the need arises
• Partner with the Logistics Manager in updating and implementing of skills matrix as well as coordinating of training
• Assist in the recruitment and selection of team members
• Plan and control Blend Floor tasks; allocate resources to activities; control labor scheduling; overtime and cost control for area of responsibility.
• Planning, scheduling, monitoring, and evaluating of plant performance using to Shopware
• Assist in the supervision of the Raw materials stores department in the absence of the Section Leader

Minimum Requirements:

Qualifications:

• Minimum Grade 12 with a Diploma in Supply Chain Management, Logistics Management, Warehouse Management or Production Management

Experience:

• 2 years working experience as Supervisor with a storage facility
• Industrial relations experience at supervisor level
• FMCG experience
• Computer literate (MS Office) Excel advance
• Quality Management System
• Manufacturing system – SAP high level competency required
• Basic Industrial Relations
• Knowledge of Inventory Management Processes and Systems
• Good communication skills
• Analytical skills
• Leadership skills
• Problem Solving skills

Additional Requirements:

• Be able to work shifts/ overtime when required

Competencies:

• Analyse and Solve Problems
• Plan or Strategize Ahead
• Remain Composed and Resilient
• Empower and Develop Others
• Flexible and Open to Change
• Meeting Deadlines
• Attention to Detail
• Decision Making

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Job Specification:

Key Performance Areas:

• Work with stores team supervisors to ensure sufficient material availability
• Ensure live recording of incoming material and issues, transfers and returns
• Ensure adherence to SOP’s for effective storage control (including review and update of existing SOP’s)
• Manage stock accuracy through daily cycle counts
• Stock count report and variance analysis
• Monthly Stock count report and age analysis report
• Implement and maintain proper stock rotation
• Allergen management and control in storage
• Minimize stock write-offs and obtain approval for obsolete items
• Ensure clear and effective communication to buyers on materials
• Identify training requirements within the stores
• Frequently analyse capacity constraints of all stores operations
• Establish a firm interface between stores and processing/production
• Attend and report back on material constraints at the daily MDWT Level 2 meeting
• Focus attention on potential bottlenecks in stores to ensure optimum space efficiency
• Forklifts and Forklift driver management
• Ensure that health and safety policies and procedures are adhered to
• Management of timesheets, absenteeism and temp labor requirements
• Submit weekly summary to the Logistics manager of damages in stores
• Attendance of weekly production planning meetings to arrange labour requirements accordingly

Minimum Requirements:

Experience:                                                                   

• At least 3 years experience in a Factory Logistics Coordinator or Distribution Center Supervisor role, specifically gained within a manufacturing or FMCG environment;
• REQUIRED TO WORK SHIFTS

Qualifications:

• A completed tertiary qualification in Supply Chain Management, Logistics or Warehousing required

Additional Requirements:

• SAP experience essential
• Proficient in MS Office (especially Excel)
• Proven experience of supervising people and performance
• Exposure to Industrial Relations (managing poor performance, disciplinary hearings)
• Knowledge of Inventory Management Processes and Systems

Competencies:

• Delivering Results and Meeting Customer Expectations
• Planning and Organising
• Adapting and Responding to Change
• Coping With Pressures and Setbacks
• Relating and Networking

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Job Specification:

Key Performance Areas:

• Process accurate employee information on the time and attendance system (permanent and temporary employees).
• Resolve errors that lead to manual capturing of time and attendance.
• Administer the weekly time, attendance and payroll process.
• Capture (including manual) changes to rosters on time and attendance system daily.
• Generate time and attendance-related reports.
• Develop and maintain a filing system for time and attendance as well as payroll information.
• Load the time and attendance information on the monthly payroll system.
• Upload and capture leave transactions.
• Ensure that leave is captured on all payroll-related systems.
• Generate payslips for employees and managers
• Attend to management and employee enquiries relating to time, attendance and payroll.
• Administer time and attendance reports.
• Provide payroll information relating to the monthly audit.
• Escalate and follow up on outstanding rosters, timesheets or any other payroll-related documents.
• Check and verify the information on the timesheets and rosters.
• Daily receiving and recording of overtime and acting allowance.
• Flag and report any deviations against labour control and payroll-related procedures.
• Administrate the time and attendance process for TES (FTC).
• Ensure that the short time is processed correctly.

Experience:

• At least 3 years’ of HR administration experience gained in a unionized environment within the FMCG/Manufacturing industry
• Solid understanding of the payroll process

Requirements

• Matric / Grade 12
• Tertiary qualification in Human Resources (National Diploma or a Bachelors' degree) will be advantageous.
• Knowledge of BesTime and SAP or any other payroll system.
• Proficient in using Microsoft Office (Excel, Word, Outlook).

Competencies

• Planning and Organising
• Follow through on outstanding matters
• Accuracy and attention to detail
• Interpreting and analysing data
• Thinking Analytically
• Meeting Deadlines
• Keeping Commitments
• Working with different stakeholders

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Job Specification:

Key Performance Areas:

• Cycle counts
• Receiving of raw and packing materials and consumable items
• Communicate to packing buyer on all late and short quantities delivered
• Maintenance and adherence to housekeeping standards within stores
• Conduct daily team meeting
• Processing of all overtime sheets, nightshift requisitions and TES requisitions
• Filing supplier documents timeously
• Maintain IR process within the department
• Assist in the management and planning of labour utilisation
• Manage goods return process
• Weekly/ Monthly cycle counts on Raw & Packaging within Stores
• Resolve: SAP transactions, Suppliers, Accounts Payable queries, Daily production material handling, Departmental labour issues
• In the absence of a Section Leader to attend planning meetings
• Encourage innovation and continuous improvement

Health and Safety

• Adhere to environmental management systems
• Comply with the OSH act
• Adhere to administrative safety systems

Quality

• Packing material conforms to specifications/ process parameters
• Comply with food safety regulations
• Adherence to quality-at-source target
• Administrative systems are adhered

Forklift driving

• Forklift driving loading & receiving of finished goods stock.
• Maintain and sustain the usage of Equipment (Forklifts)

Adhoc

• 2 years experience at a Supervisory level
• Report all issues about the department timeously
• Train staff on procedures and SOP’s
• Labour management
• Update team notice boards
• Capture of work requests on Pragma
• Departmental GMP audit preparations
• Oversee the department in the absence of the Section Leader
• Logging of job cards on pragma
• Complete Best time & weekly overtime reports

Minimum Requirements:

 Experience:                                                                                              

• 2 – 3 years of warehouse experience within the FMCG industry
• 2 years experience at a Supervisory level

Qualifications:

• Grade 12 (Matric)
• Tertiary Qualification – Warehouse Management qualification or related

Additional Requirements:

• Must be able to work shifts
• Must be able to work overtime

Competencies:

• Share information
• Show courage and confidence
• Remain composed and resilient
• Govern and follow rules
• Initiate and achieve results