Jobs Available at Helderberg Personnel

Responsibilities include:

• Create and maintain safety files for clients according to regulatory standards
• Coordinate and schedule health and safety training sessions
• Perform general office administrative duties including filing, data entry, and correspondence
• Maintain and update records accurately in various systems
• Handle client inquiries and provide administrative support as needed
• Assist in preparing reports and presentations using MS Word, Outlook, Excel, and PowerPoint

Requirements Include:

• Proven experience in health and safety administration
• Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint)
• Strong organizational skills with a keen eye for detail
• Ability to thrive in a fast-paced and pressurized environment
• Excellent communication skills and customer service orientation
• Resides in or near the Helderberg area, ensuring easy commute to Strand
• Prior experience in a similar role or related industry.
• Knowledge of health and safety regulations and procedures

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Criteria:

• Matric or equivalent qualification
• Previous experience in a similar role with a good understanding of the automative industry
• Technical proficiency in automotive systems
• Business acumen
• Quality inspection and quality processes skills
• Strong mathematical and analytical skills
• Proficiency in the English language
• Excellent organizational and problem-solving skills
• Computer literacy
• Leadership skills
• Customer service orientation
• Must be in possession of a valid drivers’ licence

Duties will include, but not be limited to:

• Quality inspections to ensure workmanship meets standards
• Develop and implement quality assurance processes and checklists to standardise inspection procedures
• Verify that all repairs are performed according to repair orders and technical specifications
• Diagnostic verification
• Performance testing
• Maintain detailed records of inspection findings, including deficiencies identified and corrective actions taken
• Prepare quality control reports
• Customer service and communication
• Ensure compliance with dealership policies, procedures, and industry regulations related to vehicle repairs and quality standards
• Promote a safe working environment by enforcing safety protocols and practices among workshop staff
• Work closely with other departments to coordinate efforts and maintain a cohesive approach to delivering high-quality service.

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Main duties and responsibilities include:

• Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;
• Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;
• Filing, capturing client data, updating spreadsheets and word documents;
• Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;
• Follow-up all client transactions, implementation of new business etc;
• Drawing statements from service providers and summarising client portfolio information;
• Preparation of the necessary presentations, investment summaries and documentation for client review meetings.
• Assist with FAIS and FICA compliance and any other compliance requirements
• Scan to file all new business documents in client folder.
• General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.
• Be telephonically available for client queries, and act as initial point of contact for client queries.
• Maintain an appropriate filing and recording system – both hardcopies and electronically.
• Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.
• It is essential that the candidate has the ability to multitask and to work under pressure.

Requirements:

• Grade 12 (Essential). 
• 5+ years’ experience at a financial advisory practice is advantageous
• Post Matric qualification will be an advantage
• Strong written and verbal language skills both Afrikaans and English essential
• Strong computer skills essential
• Own vehicle, transport and driver's license essential.

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Duties included but not limited to:

• Convert incoming telephone queries to sales
• Liaise with admin department that handles invoicing/ payments and deliveries
• Liaise with warehouse and stock controller 
• Provide written quotations on a daily basis  
• Liaise with courier companies for quotes etc
• Liaise with technical department for client technical queries
• General administration duties (email, preparing quotes and obtaining courier costs)
• Strong negotiations and selling skills
• Manage high volume of phone calls and provide a rapid  and high quality response

Requirements:

• Excellent negotiations and selling skills
• Excellent communication skills (Telephone)
• Polite and always customer driven
• Team player 
• Deadline driven
• Knowledge of solar water heating and heat pumps systems would be an advantage
• Ability to learn and understand basic functioning of solar water heating and heat pump systems 
• Fully bilingual (English and Afrikaans)

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Requirements:

• Industrial Engineering Degree or Similar
• Matric with Mathematics
• CAD Experience advantageous
• Computer literate
• Experience with ammonia refrigeration and food processing plants advantageous
• Programming PLC’s and Invertors advantageous
• 3 - 5 Years experience in the refrigeration and/or food industries
• Experience with high capacity 3Ph motors
• Mechanical service experience
• Knowledge of Pneumatic systems, switch gear and water treatment
• Must be willing to work extended hours and possibly weekends
• Preferably stay in the Helderberg/Stellenbosch areas

Responsibilities:

• Responsible for all maintenance and upkeep of the plant and facilities
• Responsible for implementing, maintaining and improving efficiencies within the plant
• Responsible for setting up and scheduling a maintenance programme
• Responsible for maintaining adequate levels of spare parts,
• Maintain a list of critical spare parts inventory
• Maintain a list of approved components/parts suppliers
• Responsible for liaising with contractors/OEM suppliers
• Assist and manage new expansion programmes
• Project management
• Setup Capital and Maintenance Budgets
• Ensure compliance to OSHA and other relevant legislation
• Ensure a safe working environment
• Attend to all breakdowns in the warehouse and production areas as well as minor maintenance required throughout the business
• Ensure preventative maintenance is scheduled and tended to
• Find alternative ways to limit production downtime and increase productivity
• Identify, meet and vet new maintenance suppliers
• Ensure ammonia plant is running at required suction pressures

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Requirements:

• BComm (Acc.) or related degree
• SAIPA/CIMA registered (or in the process of registering) with completed articles
• 1-3 Years Xero cloud-based accounting experience essential
• Accounting, Income Tax, Provisional Tax, PAYE, VAT, SARS, E-filing knowledge
• CaseWare experience

The successful candidate will:

• Build and manage client relationships and ensure compliance
• Supervise bookkeeping function
• Plan and manage all client deliverables i.e. all inter-functional activities
• Complete outsourced accounting, bookkeeping and financial management functions for clients
• Prepare and submit tax returns, provisional tax, payroll, EMP201, VAT recons and related returns
• Prepare monthly management accounts and annual financial statements, as well as lead client meetings (face to face or virtually)
• Utilise CRM and Practice Management software to document required activities
• Pro-actively train and complete required CPD
• Be deadline driven
• Focussed with attention to detail
• Work well under pressure, pro-actively addressing clients’ needs with the ability to multitask and manage multiple clients
• Business minded with entrepreneurial-flair
• Have excellent communication skills

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Responsibilities:

• Proactively prepare detailed financial reports and analyses to evaluate project performance and overall company financial health.
• Utilize advanced analytical techniques to identify trends, opportunities, and areas for improvement.
• Collaborate with cross-functional teams to gather financial data and insights.
• Provide strategic recommendations to management based on financial analysis findings.
• Continuously monitor key performance indicators and provide regular updates to stakeholders.

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth within the company.
• Dynamic and inclusive work culture with a focus on work-life balance.

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Requirements:

Qualifying Experience:

• 4-5 years’ experience with Windows 11, Windows 10, Windows 7/8 and MS Office 2016-2021.
• Experience supporting MacOS.
• Experience with N-Able products including N-Central, Cove Data Protection and Mail Assure.
• Experience with Office 365, Exchange Hybrid Configuration, SharePoint, Teams, as well as other Office 365 applications.
• Experience maintaining a thorough understanding of existing and emerging Microsoft 365 core technologies.
• Experience installing/uninstalling software, patches, updates on Desktops and Laptops.
• Advanced understanding and troubleshooting, of how a network functions/communicates/integrates with end devices and systems.
• Knowledge of networking hardware, cable, Wi-Fi, fibre, switches, routers, access points.
• Knowledge of WAN technology 3G, Diginet, ADSL, Satellite, etc.
• Knowledge of TCP/IP networks, troubleshooting, diagnostics, VPN troubleshooting, routing.
• Knowledge of printers: installing of network/USB printers, configuring scanning, sharing, physical setup and troubleshooting.
• Knowledge regarding, routers (logging into a router. basic configuration)
• Knowledge of anti-virus and virus removal.
• Correct loading & reloading procedures of computers and servers, restoring of data, loading of drivers & software.
• Basic Server knowledge: sharing, security, basic Active Directory knowledge creating domain accounts and understanding of Active Directory.
• Customer Service experience.

Education and Training:

• Grade 12
• A+
• N+
• MCITP/MCTS/MCSA
• MS-900, AZ-900 (Additional certifications such as MS-740, MS-203, MS-500 and MS-700 a benefit)
• Other IT related certifications may be presented.

Main Duties / Key Accountabilities

• Provide professional and proactive administration for Microsoft 365 and related applications available in the Azure platform
• Assist with the installation, configuration and on-going usability of desktop computers, peripheral equipment and software.
• The position responsibility requires independent analyses, communication and problem solving.
• Work is performed with little supervision and requires initiative and judgment.
• To Progress/close incidents to satisfactory conclusion on the incident system.
• Works with vendor support contacts to resolve technical problems.
• To provide a mentor and training role to co-workers.
• Other Duties as required.