Vacancies at University of the Free State

Duties and responsibilities:

• Maintenance & Housekeeping Management
• Manage sub-division - Physical Residence Services & Housekeeping.
• Manage the standards of maintenance work & Housekeeping standards.
• Liaise with contractors.
• Liaise with residence heads, RC and other UFS role players.
• Manage the Mul-T-Lock Key-System.
• Manage maintenance and improvements.
• Conduct inspections.
• Conduct quality control.
• Compile specifications for upgrades and improvements.
• Manage preventative maintenance schedule.
• Regular recommendations on improving working procedures for Housekeeping & Operations.

Administration 

• Compile monthly store recon for Factotum Store. 
• Compile monthly reports on quality standards. 
• Coordinate insurance damage claims. 
• Provide training to RC breakage portfolio. 
• Keep record of renovations and/or upgrading. 
• Coordinate residence breakage accounts. 
• Compile policies and manage the execution and update thereof. 
• Compile and manage the Risk Register in liaison with HRA.

Planning 

• Generate and manage a maintenance and housekeeping annual plan. 
• Compile and manage asset registers and residence inventories. 
• Assist in compiling and updating the upgrade schedule. 
• Draw up the required scope of works for renovations and/or upgrading. 
• Conduct planning for preventative maintenance. 

Finances 

• Compile and manage the approved budget for small projects and general maintenance. 
• Assess and approve maintenance quotations. 

Project Management 

• Manage smaller projects. 
• Manage and control the upgrading of residences. 
• Liaise with different sections at Estates Division.
• Liaise with residence heads, RC and other UFS role players. 
• Monitor the emergence of latent defects for all projects and report to the Estates Division. 
• Conduct quality control. 
• Conduct needs analysis for upgrades. 
• Compile renovation and/or upgrading specifications in conjunction with the contracted architect.

Inherent Job requirements:

• Bachelor’s degree or an advanced diploma on NQF level 7 in building environment. 
• A minimum of three (3) years' relevant experience related to the duties and responsibilities. 
• Valid driver's license.

Recommendation: 

• Experience of building environment.
• Experience in fault-finding and inspection of work. Supervision experience. 
• Be willing to work after hours.

Competencies
Key Competencies required:
Results Orientated: 

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable, and to fulfil obligations.

Strategic Thinking: 

• The ability to deal with several activities at a time.
• The ability to be creative and open-minded when addressing work issues.

Leading: 

• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• The ability to take lead, take charge of situations and offer opinions and directions to others.

Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to interact with others and establish personal connections with peoples.

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Duties and responsibilities:
Maintenance

• Undertake minor work and repairs in residences in the trade of carpentry, tiling, painting, electrical, plumbing, and general building works. 
• Assist with the key-cutting section. 
• Keep records of key system and key cutting. 
• Keep records of all equipment and tools. 
• Have knowledge of building environment. 
• Be able to work under pressure. 
• Assist the laundry equipment technician. 
• Conduct general inspections in residences as instructed. 
• Be available to be on standby after-hours for emergency maintenance callouts.  
• Assist with General housekeeping of work areas. 
• Clean the sub-division fleet on a regular basis
• Assist with general tasks as and when required. 
• Perform ad-hoc duties. 
• Ensure compliance with the Occupational Health and Safety Act, 85 of 1993. Technical development and implementation of databases.

Administration 

• Keep record of work schedule. 
• Perform general administration. 
• Fill in work orders after completion of work. 
• Communicate with staff and service providers. 
• Generate written reports. 

Inspection 

• Conduct general inspections in residences as instructed.

Inherent requirements:

• Grade 12 on NQF level 4, Electrical, Plumbing and Carpentry Trade Certificates. 
• Valid driver's license. 

Recommendation: 

• A minimum of two (2) years’ relevant working experience relating to the duties and responsibilities.
• Experience in building environment 
• Experience in fault-finding and inspection of work. Supervision experience. 
• Be willing to work after hours.

Competencies
Required competencies:
Results Orientated: 

• The ability to be reliable, responsible, dependable, and to fulfil obligations.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.

Strategic Thinking: 

• The ability to deal with several activities at a time.
• The ability to be creative and open-minded when addressing work issues.

Leading: 

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• The ability to lead, take charge of situations, and offer opinions and directions to others.

Building Coalitions:

• The ability to interact with others and establish personal connections with people.
• The ability to be self-assured and at ease with people in all types of social situations.

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Duties and responsibilities:

• Provide Psychotherapy and counselling with regard to personal, social, emotional and career development.
• Identify, diagnose, and treat serious psychological problems and refer to other professionals when the need arises.
• Liaise with Student Counselling and Development, management, student affairs, faculties, academic departments, support services and student representatives.
• Conduct Psychometric assessments & provide Career Counselling.
• Perform psychological screening and first-level interventions aimed at enhancing student functioning.
• Design and present developmental workshops for students.
• Responsible for marketing the service.
• Responsible for Office management and administration.
• Supervise and Train Intern psychologists and/or counsellors.
• Responsible for Research.
• Participate in the Division of Student Affairs’ goals and objectives.

Inherent requirements:

• A master’s degree in Counselling Psychology on NQF level 9.
• Registration with the Health Professions Council of South Africa (HPCSA) in the category Counselling Psychology.
• A minimum of Three (3) years’ experience in Higher Education or in working with young adults and an involvement in student / young adults’ life activities or initiatives.

Recommendations:

• Sesotho and/or Zulu speaking.

Competencies

Required competencies:

Results Orientated:

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to deal calmly and effectively with high stress situations.

Strategic Thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to be creative and open-minded when addressing work issues.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• The ability to maintain high levels of personal motivation, energy and enthusiasm.

Building Coalitions:

• The ability to be sensitive and understanding to the needs and feelings of others.
• The ability to interact with others and establish personal connections with people.

Closing date:

23 July 2023.