Open Vacancies at AVI Limited

Job Specification:

Key Performance Areas:

Service centric and support the business with timely accurate information which aids decision making, and timely service to stores.

• Adhoc coaching with store management/shift runner
• Attend to call logs within 3 days of receiving
• Submitting Admin report within 48 hours of completing the check                             
• Compare previous report and highlight repeat findings
• Stocktake planning and complete stocktakes on time accurately with little/no errors 

Deliver Operations Admin KPI's

• Stock losses to be in line with each brand standard.
• Admin scores to be 90% and above across all brands.
• Exception reporting on out of line items to the Regional and/or Ops Exec.                                
• Complete 2 x CCTV Remote checks per month highlighting risk-related issues and recommend ways to combat stock loss 

Identify areas of risk within the Retail store environment and highlight these to management, provide detailed analysis which could provide decision makers with alternate approaches

• Identify and report on risk related items that could negatively impact the company
• Complete the in-store Observation checklist highlighting any out of line issues
• Attend morning stock counts and identify out of line or suspicious/fictitious counts
• Confirmed factual accuracy of all issues and findings with recommendations to improve                               
• Evidence of (50 Spitz, 20 KG & GC) shoe pairing checked during admin check
• OHASA check completed on mobile app with action plan and photos 

Focused cost reduction

• Interrogation of market-related costs and current "best prices" available for flights, accommodation, meals, petrol card and other 

Minimum Requirements:
Experience: 

• At least 3 years of experience in a similar retail environment
• At least 3 year of experience in a Store Admin Manager capacity
• Knowledge of key Store Admin policies and procedures within a retail environment

Qualifications:

• Matric/Grade 12/NQF4
• Studying towards an Administration or Retail Management degree or diploma will be highly advantageous 

Additional Requirements:

• MS Office Suite
• SAP intermediate proficiency
• Ability to travel between 80% - 90% of the time
• Ability to stay overnight, in some instances for an entire week at a time
• Valid Manual South African Driver’s License
• Must have maintained an average of 95 – 99 % Admin audit score (Non-negotiable)

Competencies:

• Attention to detail
• Documenting Facts
• Minimising Risk
• Planning and Organising
• Articulating Information
• Thinking Rationally
• Taking Initiative
• Keeping Commitments

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Key Performance Areas:

Financial Controls

• Manage and monitor company accounting procedures and policies, and internal controls, according to internal standards.
• Implement and communicate Corporate Governance charter / sound accounting practices to management on site.
• Consolidate budgets, plans and forecasts for site with adherence to strict deadlines.
• Manage expenditure in relation to approved budgets.
• Analyse and report to local management and head office all operational variances from budget on expenditure items also highlighting priorities to support improvement.
• Monthly maintenance of general ledger, and authorise timeous adjustments wherever necessary.
• Address any queries with accounts payable on request.
• Ensure month end procedures are adhered to according to predetermined deadlines.
• Working capital management and reporting.
• Review of IT authorisation / access controls and release strategies.
• Assist with completion of annual insurance declaration.

Financial Reporting

• Prepare detailed and insightful monthly management accounts covering the performance of the factory. This will include providing monthly feedback to Exec’s in the factory operational review.
• Report on Income Statement variances and provide necessary commentary.
• Review General Ledger transactions and report on budget vs. actual.
• Report on irregular variances that have been investigated.
• Report on site performance measurements.
• Provide financial input on Ad hoc project work and, where applicable, take ownership of delivery of project

Asset Management

• Monthly maintenance, verification and reporting on fixed asset register.
• Prepare, submit and track Capex workflows for the acquisition, transfer or disposal of fixed assets.
• Conduct regular audits on fixed assets to ensure accuracy of fixed assets register.

Capital Expenditure

• Assist with compilation of the annual Capital Budget.
• Oversee the authorisation and financial aspects of the acquisition of fixed assets.
• Account for any over expenditure on acquisitions.
• Process workflows for the updating of fixed assets register.
• Preparation, assistance and review of EVA (Economic Value Added) Capital Expenditure Proposals.
• Post Capex Evaluations.

Audits

• Handle internal & external audits.
• Recommend and implement corrective action. 

Activity-based and Product Costing

• Review accuracy of the bill of material on SAP.
• Ensure all BOM’s are current.
• Financial integrity of the bill of material.
• Maintain & update monthly standard cost sets.
• Generate budget and forecast cost sets.
• Generate ABC models on SAP for budgets & forecasts.
• Active participation in NPD forums,
• Formulate SCE’s in full based on NPD requirements

People / Quality Management

• Recruit and retain appropriate quality staff.
• Create an environment which is conducive to learning and development (on-the-job learning)
• Manage performance feedback process in accordance with set goals.
• Create a team culture of commitment and delivery against predetermined objectives, values and business requirements.
• Create and maintain a culture of accountability and responsibility.
• Participate in maintaining the QMS programme (ISO9001, HACCP, Environmental management)

Minimum Requirements:

Experience:                                                                   

• At least 10 years' Accounting or Financial Management experience (of which a minimum of 5 years at a Management level) gained within a FMCG or Manufacturing environment.

Qualifications:

• Completed relevant qualification Cost & Management Accounting, Financial Accounting or similar 
• CIMA Added Advantage 

Additional Requirements:

• Experience in COSTING, BILL OF MATERIALS and administration, financial management and accounting in a manufacturing / factory environment.
• Excellent understanding of standard costing principles.
• Advanced computer literacy and knowledge of MSWord, Excel, PowerPoint and an integrated accounting system.
• SAP experience not negotiable.
• Project management experience.
• A good understanding of the ABC costing methodology.
• It is expected that the incumbent will have an affinity for factory operational issues and be able to interact effectively with a diverse range of people across functions.

Competencies:

• Thinking Analytically
• Interpreting Data
• Challenging Views
• Meeting Deadlines
• Attention to Detail
• Minimising Risk
• Planning & Organising
• Taking Initiative

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The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis. As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front-runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

An exciting opportunity exists for a Dispatch Controller at CIRO in Isando. 

Line Manager: Regional Distribution Manager

Job Specification:
Key Performance Areas:

• Allocate cages and prepare invoices, and stock by delivery stop sequence
• Control drivers and VAs, vehicles, diesel cards, keys, trolleys, Daily Route Manager handsets.
• Control returns and allocate redeliveries.
• Arrange drivers and crews as per DC Requirement
• Report and escalate issues to the Transport Manager
• Ensure all vehicles are dispatched at Roadshow planned times
• Ensure the vacuum system is applied at all time in the dispatch cages
• Ensure stock is accounted for and secure in the dispatch area
• Ensure security checks all stock in cages
• Complete daily reports
• Prepare courier orders for collection
• Issue collection orders to customers
• Assist in checking exports
• Assist in wrapping pallets once checked
• Assist in housekeeping

Assist with security and transport requirements, by:

• Following SOP’s for loading of vehicles
• Assist breathalyzing of transport staff
• Follow company rules and regulations
• Ensuring safety of stock in dispatch area by ensuring risk minimizing processes are adhered to
• Follow all reasonable operation instructions
• Adhering to SHEQ policies and procedures

Knowledge Required:

• Dispatch functions
• Supervisory role

Qualifications and Experience:

• National Senior certificate (Matric) Grade 12, none negotiable
• Post Matric qualifications in transport/logistics/warehousing/inventory/supply chain advantageous
• 3+ years in a similar role 
• Valid Code 10 driver’s license
• Security Grade A certification (Preferable)

Other requirements:

• Able to work overtime when operations require it
• Ability to work well under pressure

Competencies:

• Continuously improving
• Minimizing risk
• Maintaining productivity
• Thinking analytically
• Documenting facts
• Keeping commitments
• Attention to detail
• Planning and organizing

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AVI Field Marketing is a shared services business unit within AVI. Field Marketing focuses on sales and merchandising for the beverages, snacking, and cosmetic business units to provide greater focus and to achieve an improved execution at the store level.

An exciting opportunity for a Sales Representative for the Western Cape region servicing the retail channel for the Northern suburbs (Cape Town). The successful applicant will be required to perform a sales function covering Northern suburbs region whilst ensuring the business units' targets and service levels are achieved. This role will report to the Area Sales Manager.

Key Performance Areas  

• Calculate the rate of sale and negotiate orders with buyers accordingly.
• Manage stock levels, expiry dates, and returns in store
• Negotiate promotional activity and implement promotional plans
• Communicate product range changes to management
• Manage the process of sell in prior to price increases and expiry
• Address all pricing and delivery issues
• Sell new lines into stores
• Negotiate forward share in relation to market share
• Ensure shelf health is maintained according to Perfect outlet standards
• Ensure customer records are maintained
• Ensure Merchandiser attendance register is up to date
• Ensure opposition and trade information is communicated according to company requirements
• Ensure price surveys are completed on time
• Ensure records of all company equipment or assets are up to date
• Keep returns records up to date
• Effective customer and Business Unit relationships
• Ensure a good working relationship is maintained with both management and floor staff in stores Communicate all issues and provide solutions where possible
• Follow the call cycles and communicate any changes to customers
• Ensure the merchandiser is briefed and follows the call cycle
• Adhere to store policies and procedures at all times
• Effective management of merchandiser
• Conduct floor walks with Merchandiser
• Ensure a clear understanding of objectives
• Provide on the job coaching if required
• Manage staff in line with company policy and procedures

Experience

• 2-3 years Sales experience in an FMCG
• Supervisory skills will be an added advantage
• Knowledge of the FMCG is essential
• Driver’s License essential

Qualifications

• Completed Grade 12 (Matric)
• Completed course or tertiary qualification in Sales, Marketing and or Retail Management

Competencies

• Plan and think ahead
• Impact and influence others
• Composed and resilient
• Focus on achieving results
• Deliver customer service
• Communicate clearly

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An exciting opportunity exists for a Site Scheduler at NATIONAL BRANDS LIMITED NBL Durban Tea.  The successful incumbent will be responsible for controlling the production planning function, minimize WIP and ensure realistic production schedules are planned to achieve optimum production efficiency to meet the master production schedule utilizing labour standards

Line Manager: Logistics Manager

Job Specification:

Key Performance Areas:

Planning/ scheduling and master data

Compile Weekly Production Schedule (Pre-plan)– using the following :

• Barnton Plan – Received from Central Planning every week.
• Check Stock status on the Daily Stock Report (printed off the Intranet).
• Carton Supplier Stock Report
• Check Delivery dates for finished goods orders on SAP VA05 to prioritize the sequence of jobs.
• Run out aged cartons to avoid run-ability issues on the lines
• Complete a rough copy of plan on excel taking into account capacity constraints, time available and changeovers.
• Plan in line with site requests on the ffg:
• Weekly planned maintenance
• Trial request
• Meeting
• Present the plan at the weekly planning meeting and make the necessary changes depending on raw, packaging and machine availability.
• Distribute the Revised/agreed Plan to Factory
• Print and review Daily Stock Cover Report daily to ensure stock availability.
• Discuss with Central Planning any issues that we may have with stock cover and adjust the weekly plan taking into consideration of all available resources
• Track daily plan vs actual.
• Communicate all Make-to-order items to Packaging and Raw materials buyers.
• Planning in line with budgeted volumes

Assist Finance Manager with site budget:

• Production volumes smoothing
• Line capacity

SAP updates:

• Capture plan on SAP– Planning Board.
• Planned orders maintenance on SAP
• Convert planned orders to Process Orders on SAP for updates on requirements for Raw and Packaging
• Release Process Orders on SAP for manufacturing of items.

Reporting

• Compile the Daily Logistics Report – Plan vs

Compile Weekly and Monthly Buker for site performance  measurement

• MPS
• Adherence to Plan
• Absolute Deviation

Compile monthly production reports

• Monthly Overtime Report
• Progressive Variance Report
• Production History Report
• MPS

Machine Capacity review:

• Review machine capacity every quarter
• Compile data and track quarterly production performance
• Set up site meeting to review Planning efficiency

Minimum Requirements:

Experience:                                                                   

• 3 –5 years’ work experience in the FMCG Industry.
• 3 - 5 years work experience in a production planning position

Qualifications:

• Grade 12 with a Tertiary qualification in planning & inventory management.
• National Diploma in Production Management/Logistics or relevant qualification.
• Advanced Excel and SAP skills

Additional Requirements:

• Adhoc overtime work
• Stock count

Competencies:

• Attention to detail.
• Good communication skills.
• Building relationships and networking
• Able to function in cross teams.
• Problem-solving
• Planning and organising
• Time management
• Minimising risk