Latest Vacancies at University of the Free State

Duties and responsibilities: 

• Provide academic leadership by creating and executing strategies to establish the department as a leader in the field of Afrikaans and Dutch, German and French.
• Responsible for directing the academic debate in the department.
• Responsible for influencing the department's overall climate and culture.
• Responsible for energising everybody in the department and beyond.
• Responsible for shaping the future of the department.
• Contribute to the overall leadership in the faculty.
• Responsible for the frequent and continuous planning and execution of plans, general organising and coordinating of staff, students, and activities, mentoring, and motivating staff, structing, and exercising overall control.
• Create an atmosphere of consensus among staff.
• Responsible for the effective internal and external communication.
• The AHD is pivotal in linking the department’s staff and students with the University’s management and administration through communication, negotiation, and consultation.
• Active participation and involvement in faculty management structures, attending meetings, leading project teams, representing the department and faculty, and fulfilling the roles of liaison officer and marketer, when necessary.
• Active participation and involvement in applicable UFS management structures, e.g., Senate.
• Initiate, formulate and implement a visionary academic strategy for the department that is aligned with and supportive of the guiding strategic documents of the UFS and faculty.
• Ensure the provision of top-quality, research-informed facilitation of learning at all levels of teaching in the department.
• Ensure relevance of content, material and presentation in all modules.
• Ensure the enhancement of student experiences and their continuous engagement in academic debates.
• Ensure that adequate rules and regulations are in place to optimally deliver high-quality teaching and learning programmes on both undergraduate and postgraduate levels.
• Adhere to all the rules and regulations of the UFS, faculty and department.
• Ensure quality and timely feedback on student work.
• Ensure proper and quality-driven academic advice and support to all under- and postgraduate students in the department.
• Ensure the revisiting and development of fresh learning programmes that will help to position the department as a leader in the fraternity.
• Create and maintain a visionary research strategy for the department.
• Create and maintain an environment that encourages research, leading to strong and active research habits and a culture of inquiry.
• Ensure that every academic staff member is engaged in quality-driven and discipline-specific research.
• Ensure that postgraduate students are recruited to broaden the research base of the department and ethical requirements are met.
• Guide and support senior academics towards acquiring NRF ratings.
• Ensure active engagement with the faculty research committee and the UFS Directorate of Research Development in order to ensure sustainable financial support for departmental research initiatives.
• Plan and implement a fair and reasonable dispensation regarding the workload of staff members in the department.
• Plan and implement a clear and reasonable career path for every staff member in the department, taking account of the strategic plans of the University, faculty and department.
• Implement appropriate mentoring interventions where and whenever it is needed.
• Manage staff performance in accordance with existing university policies and procedures.
• Responsible for recruitment and selection of scholars in the case of vacancies and/or specific strategic needs, whenever strategic repositioning requires expansion of academic endeavours.
• Create and maintain a scholarship-friendly environment in the department.
• Plan and oversee effective and relevant staff development.
• Responsible for financial management culminating annual budgeting, financial planning, allocation of funds and financial control.
• Adhere to the UFS's financial policies and procedures.
• Encourage and actively support academic staff members to apply for external research and other grants.

Inherent requirements:

• PhD on NQF Level 10 in Afrikaans or Dutch or German or French.
• A full-time, permanent member of the academic staff of the Department of Afrikaans and Dutch, German and French at the University of the Free State (UFS).

Recommendations:

• Relevant managerial experience at a tertiary or another institution.

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Duties and responsibilities:

• Use a range of software, including email, spreadsheets, and databases, to ensure the efficient running of the office. 
• Perform general office administration and management, such as ordering supplies, typing, filing, telephone calls, emails, and mail). 
• Manage the diary of and make travelling arrangements for the Director: Student Recruitment Services. 
• Assist in the processing of financial- and other claims (Director of SRS & SRS Team). 
• Schedule and manage office meetings and workshops. 
• Attend meetings to record minutes, where necessary 
• Responsible for Avis Fleet services, logbooks, licenses, fuel cards, branding, fines, etc. 
• Responsible for Avis Fleet pool vehicles maintenance and records. 
• Responsible for Credit card statement finalisations. 
• Responsible for Budget planning and managing specific entities.
• Ensure the Wekkie Saayman building is always in a functional position and the security features always functional.
• Act as safety representative - safety and evacuation planning.
• Prepare marketing material to be sent via courier. 
• Responsible for Cell phone, 3G and telephone contracts / upgrades (Director of SRS & Team). 
• Responsible for Equipment orders (Director of SRS & SRS Team). 
• Responsible for Asset management.
• Respond to requests from HR (employee assessments, training etc.). 
• Respond to requests from Finance (credit card queries, claims, etc.). 
• Oversee the recruitment of new staff and departmental orientation of new staff. 
• Set up meetings and take minutes for the Sponsorship Committee, SRS International Committee, Application Task Team, SRS Management Team, SRS Strategy Group, etc. 
• Make travel arrangements for Regional Marketers.
• Assist first-year students with queries.
• Assist parents and prospective students with queries.
• Assist School Principals and LO Teachers with queries.
• Refer queries to the relevant marketing employees if required.
• Receive visitors and determine whom they should see about their query. 
• Assist with career exhibition requests.
• Assist with sponsorship requests.
• Communicate with clients, sponsors, etc. 
• Respond to customer enquiries and complaints. 
• Manage SRS entities under the authority of the Director. 
• Process F1 claim forms. 
• Process Directorate requisitions.
• Assist the responsible SRS team member with Star of Stars and Matriculant of the Year Competitions with preparations.
• Responsible for processing the Student Bursary Awards for (Matriculant of the Year, Star of Stars and Ad Hoc) 
• Responsible for accommodation, travel, flight, and financial arrangements for all required marketers when busy with a project such as on-site applications, Open Day, Half-year reviews, etc. 
• Assist with all travel arrangements for all international recruitment projects. 
• Responsible for Special events such as Connect2Kovises, Parents Evenings, Grade 9 intervention, On-Site Applications, etc. 
• Process requisitions and handle financial expenses for projects such as UFS Open Day / Star of Stars, etc.
• Provide project support to the SRS Team for all projects and initiatives. 
• Work overtime as and when required.

Inherent requirements:

• A Bachelor's degree on NQF level 7 in Office Administration or Communication.
• A minimum of two (2) years of relevant working experience relating to the duties and responsibilities.
• A valid driver’s licence.

Recommendations:

• Understanding of the school/university system.
• Understanding of PeopleSoft Solution

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Duties and responsibilities:

• Develop and maintain effective administrative systems and processes.
• File and keep records of documentation (e.g., finance / other administrative processes).
• Assist with general meeting administration (e.g., scheduling of meetings, preparation of venues, meeting documentation and minutes of meetings).
• Handle general office administration (e.g., answering of emails / answering of phones
• photocopies, etc.)
• Provide general administrative support to the ASLD (BLISS) team where needed.
• Liaise with service providers and suppliers to get quotations for BLISS ASLD projects and events.
• Provide administrative support within BLISS ASLD projects towards various e-procurement /ad hoc claims/ payments /financial processes and procedures (all steps and phases of financial processes).
• Provide logistical and administrative support in the preparation, implementation and evaluation of BLISS-related training workshops and events.
• Keep a record of attendance at BLISS training and events and follow institutional processes and procedures with regard to attendance.
•  Provide support in developing online resources and platforms for online staff development (e.g., setting up webinars).
• Provide administrative support towards ASLD and BLISS research projects.
• Provide administrative support towards evaluations of training offerings provided by BLISS.
• Refer all enquiries related to academic staff and leadership development to relevant support structures within CTL and wider UFS.
• Liaise between the Centre for Teaching and Learning, Human Resources and other relevant UFS structures.
• Liaise with external vendors and service providers related to academic staff and leadership development initiatives.
• Market and disseminate information regarding academic leadership development initiatives proactively within the University of the Free State.

Inherent Job Requirements

• ​​​​​​​​​​​​​​Grade 12 or National Vocational Certificate on NQF level 4.

Recommendations:

• ​​​​​​​​​​​​​​Relevant Bachelors degree on NQF level 7.
• One (1) year experience in a higher education environment
• A minimum of one (1) years experience in training and development and/or teaching and learning.
• A minimum of one (1) years experience in the use of a Learning Management System (LMS). 

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Duties and responsibilities:

• Support with the administration, ethical clearance applications, and analysis of research within the CTL and beyond.
• Support the project management of large-scale projects.
• Support data management in CTL by recording research outputs, reports, and other forms of tangible dissemination of work from all focus areas.
• Contribute to writing research reports, as well as academic publications.
• Ensure the integrity of research by implementing rigorous data management practices and adhering to ethical and legal guidelines pertaining to data processing and sharing.

Inherent Job Requirements

• Bachelor’s degree on NQF level 7. 
• A minimum of one (1) year of relevant work experience with research analysis (preferably qualitative analysis).

Recommendations

• ​​​​​​​Experience with qualitative data analysis software.
• Excellent oral and written communication skills.
• Detail-oriented.
• Project management experience.

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Duties and responsibilities:

• Facilitate teaching and learning experience in practice.
• Evaluation of clinical learning experience.
• Monitoring of student movements and record-keeping in the clinical practice.

Inherent Job requirements:

• Registration with the South African Nursing Council (SANC) as a professional nurse (General, Psychiatry, Community Health) in any of the following areas, 
• Midwifery or
• Advanced Midwifery and Neonatology or
• Primary Care Nursing or
• Occupational Health Nursing 
• A minimum of two (2) years' proven experience in Nursing and or Midwifery practice.

Recommendations:

• Additional qualification in Nursing Education will be an added advantage.
• Clinical facilitators or preceptorship course.
• Moderators and assessor’s course.
• Master’s degree in nursing.  
• Doctoral degree in Nursing.

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Duties and responsibilities:

• Support the coordination and administration of student engagement surveys in participating universities.
• Support the analyses of student engagement surveys (including creating syntax and output files).
• Ensure the integrity of the data collected through the implementation of rigorous data management and cleaning processes.
• Compile institutional reports on student engagement surveys.
• Conduct descriptive and inferential analyses and write reports as needed for projects/presentations/workshops within and beyond the CTL.
• Co-present student engagement workshops to participating institutions.
• Deliver accurate reports on time (including performing required checks to ensure data accuracy and integrity).
• Support with the design, build and updating of dashboards.

Inherent Job Requirements

• Bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 or a 3-year National Diploma on NQF level 6.
• A minimum of two (2) years relevant experience with statistical analysis (preferably of surveys).
• A minimum of two (2) years’ experience with Excel.

Recommendations

• ​​​​​​​Honours degree on NQF level 8.
• Excellent oral and written communication skills.
• Proficiency in survey analysis software.
• Detail-oriented.

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Duties and responsibilities:

• Foster strategies to reduce financial risks (risk champion of the LIS) and manage the coordination of formulation of the library budget for revenue and expenditure in order to meet the library's strategic objectives and operational goals. 
• Approve the correctness of income and expense accounts.
• Create financial reports that support the business plan and present them to Library Management, including those pertaining to budgets, account payables, account receivables, expenses, etc.
• Interpret and use Library policies to address independently, moderately to difficult financial issues that are within the purview of the role.
• Contribute to library strategic planning to match the budget with the plan for execution purposes.
• Validate and ensure that revenue and expense accounts are accurate.
• Generate and deliver financial reports to Library Management that support the strategic plan and operational plan, including those pertaining to budgets, account payables, account receivables, expenses, etc.
• Present quarterly Budget vs. actual reports to the LIS staff and Library Management.
• Interpret and apply the Library's policies to address moderately to difficult financial issues on their own.
• Support the LIS Director in committees pertaining to finances and administration. 
• Execute and implement the LIS's and the university's financial policies and procedures.
• Execute recommendations from both internal and external audit reports.
• Validate monthly Library management accounts and variance analysis.
• Provide Library management with the required financial-related information.
• Ensure the recording of income and expenditure according to the University policies.
• Monitor revenue and expenditure based on the library’s annual operating budget.
• Review journal entries.
• Administer the LIS SLP and African Languages Press Accounts.
• Administer the LIS Research entity.
• Manage and coordinate the monthly and annual fixed asset verification process.
• Manage closely the coordination with the Insurance Department and Services division on matters relating to assets.
• Manage Library motorcycle and other license issues.
• Manage the Library Fixed Assets register.
• Manage the Asset disposal records.
• Oversee and lead the audit process.
• Ensure digital skills transfer.
• Identify the needed skills shortages with regard to new trends in technological innovations to enhance procurement practices of the LIS.
• Collaborate with the Library Executive team and the Skills Development division of the university to provide and conduct needed staff training. 
• Implement University and Library performance management procedures in consultation with the Director.
• Recruit and retain competent staff in collaboration with the Library Executive team and the Director.
• Adhere to and practice Transformation Employment relations.
• Manage the administrative support services on infrastructure development and maintenance projects in collaboration with Cleaning services, Estates and contractors.
• Promote a safe and healthy environment across all Libraries with the OHS office of the university.
• Monitor and advise on OHS compliance in libraries and related building operations.
• Execute and monitor OHS policy and protocols in collaboration with internal stakeholders.
• Coordinate with the Infrastructure Projects manager on all financial and physical infrastructure.
• Attend and participate in multidisciplinary conferences (educational, subject-specific, and LIS conferences).
• Keep abreast of trends in higher education, finance, librarianship, and information science and relevant development in IT, learning technologies, and teaching practice.
• Actively participate in professional societies and related bodies.
• Network and participate in professional groups with peers from other institutions to keep abreast with library and finance-related innovations.
• Participate in internally organised knowledge and skills-sharing workshops.
• Perform additional duties as assigned, such as participation in teams and leading special projects.

Inherent requirements:

• A BCom degree in Financial Management on NQF level 7 OR equivalent.
• A minimum of three (3) years relevant working experience relating to the duties and responsibilities. 

Recommendations:

• Honours degree on NQF level 8 in the related field.