Assistant Officer: Academic Staff Development Officer at University of the Free State

Duties and responsibilities:

• Develop and maintain effective administrative systems and processes.
• File and keep records of documentation (e.g., finance / other administrative processes).
• Assist with general meeting administration (e.g., scheduling of meetings, preparation of venues, meeting documentation and minutes of meetings).
• Handle general office administration (e.g., answering of emails / answering of phones
• photocopies, etc.)
• Provide general administrative support to the ASLD (BLISS) team where needed.
• Liaise with service providers and suppliers to get quotations for BLISS ASLD projects and events.
• Provide administrative support within BLISS ASLD projects towards various e-procurement /ad hoc claims/ payments /financial processes and procedures (all steps and phases of financial processes).
• Provide logistical and administrative support in the preparation, implementation and evaluation of BLISS-related training workshops and events.
• Keep a record of attendance at BLISS training and events and follow institutional processes and procedures with regard to attendance.
•  Provide support in developing online resources and platforms for online staff development (e.g., setting up webinars).
• Provide administrative support towards ASLD and BLISS research projects.
• Provide administrative support towards evaluations of training offerings provided by BLISS.
• Refer all enquiries related to academic staff and leadership development to relevant support structures within CTL and wider UFS.
• Liaise between the Centre for Teaching and Learning, Human Resources and other relevant UFS structures.
• Liaise with external vendors and service providers related to academic staff and leadership development initiatives.
• Market and disseminate information regarding academic leadership development initiatives proactively within the University of the Free State.

Inherent Job Requirements

• ​​​​​​​​​​​​​​Grade 12 or National Vocational Certificate on NQF level 4.

Recommendations:

• ​​​​​​​​​​​​​​Relevant Bachelors degree on NQF level 7.
• One (1) year experience in a higher education environment
• A minimum of one (1) years experience in training and development and/or teaching and learning.
• A minimum of one (1) years experience in the use of a Learning Management System (LMS).