Latest Vacancies at Motus Aftermarket Parts

Job Description

The purpose of this position is to review product sales forecasting, manage stock, update records and together work closely with the branch to ensure that the team adheres to purchasing policies and procedures. 

Key Performance Indicators will include, but not limited to; 

• Implement and adhere to Purchasing policy and procedures.
• Execute properly planned activities that would ensure effective inventory management.
• Work within established policies and regulations as defined in the Branch Control Manual.
• Communicate orally in the English language with suppliers, co –workers, customers and the public in face-to-face settings, or using the telephone.
• Responsible to maximize inventory availability without negatively affecting Inventory valuation.
• Monitor buy-outs and communicate range development requirements to Cataloguing.
• Analyze the lost sales occurrences and implement effective inventory replenishment.
• Review the product sales forecasting to ensure adequate demand planning can be implemented.
• Liaison with the sales team and communicate additional customer requirements to Cataloguing.
• Manage the critical Stock-Out and Potential Stock-Out indicators ensuring minimal lost sales.
• Comparing of quotes with the specifications and availability of items and place orders accordingly.
• Organize, update and retain product information files and purchase order records.
• Review orders for completeness, accuracy and compliance with existing policies and procedures.
• Demand Planning and Forecasting
• Source reliable suppliers according to company standards for regional specific requirements.
• Conduct the Demand Planning Review and placement of orders with selected suppliers.
• Liaise with local Suppliers as to quality of delivered products.
• Ensure service level agreements are maintained as per set objectives.
• Research market information and developments affecting the supplier base.
• Compile stock orders on all local suppliers at month-end and mid-month.
• Pull imported stock from JW (new items without movement) until sales history is created then optimize will generate auto-orders.
• Purification and stock rotation on local and imported product.
• Monitor, follow up and cancel local back orders.
• Liaise with local suppliers regarding all stock queries.
• Assist the IBT clerk and stock controller in their daily functions when required.
• Implement product recalls and part number changes.
• Generate stock adjustments.
• Other duties related to the position
• Assist the warehouse staff - pickers, checkers with any stock related queries.
• Assist the RFC clerk with product queries.
• Book out product to the vehicle maintenance, staff and claims accounts.
• In the absence of management, check and authorize credit notes as well as COD limits.
• Visit branches on a monthly basis in order to guide them with their stock related issues or requirements.
• Assist with cycle count variances before count sheets are finalized.
• Supervise the data capturing team at stock take as well as monitoring the stock discrepancies to be rechecked

Requirements 

• Grade 12
• Tertiary qualifications- Desirable
• Knowledge and skills of; Automotive aftermarket auto parts. Assigned commodities and services including sources of supply, commodity markets, price trends, grades and qualities-Essential 
• Common business practices relating to the purchase, pricing, terms, shipment, taxes and payment for commodities and services.
• Should have sound experience in and an extensive knowledge of the business and industry.
• Strong Computer literacy.
• Clear criminal record

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Job Description

The successful incumbent will be responsible for the entire filing systems in the GRV unit.

Duties & Responsibilities:

• Ensure all documents are neatly filed, indexed, passed onto other departments
• Phone suppliers and obtain invoices when required
• Obtain order notes from all departments
• Match order notes to goods received
• Receive goods and make out manual GRVs
• Perform simple creditor reconciliation
• Obtain all necessary documents from various departments
• Understand the nature of the GRV department
• Assist in receiving and/or other duties assigned by management

Qualifications & Experience:

• Grade 12 / Matric certificate essential
• Minimum of 1 year experience in similar position
• MS Office essential
• Good communication skills
• Ability to work independently and under pressure
• Must be honest and show integrity
• Clear criminal record

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Job Description

The purpose of the position is to perform general warehouse duties such as stock taking, binning, picking, packing, checking, moving stock, and ensuring that the warehouse is always clean.

Requirements:

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures
• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity
• Clear criminal record

Key Performance Indicators includes, but not limited to.

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

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Job Description

The purpose of this position is to liaise with the internal procurement department and external suppliers to properly administrator branch purchases and ensure that branch creditors are paid accurately and timeously.

Requirements:

• Grade 12
• A tertiary qualification in finance / administration. – desirable 
• Minimum of 3 years’ experience in book-keeping/creditors and administration.
• A solid grasp of the accounting principle of double entry.
• Ability to structure and pass journal entries.
• A good understanding of both the creditors and debtors’ ledgers.
• Sufficient working (hands on) experience with the subsidiary ledgers.
• Solid working knowledge of general ledger and cash book functions.
• Organised and disciplined approach to administration
• Ability to work to deadlines.
• Good team player with a flexible approach to work duties.
• Ability to liaise with administration staff in different branches around the country.
• Computer literate (Word, Excel, Outlook, etc)
• Ability to work under minimum supervision.
• Honest and trustworthy
• Clear ITC and criminal record 

Key Performance Indicators includes, but not limited to.

• Monthly reconciliation of all the accounts in the branch creditors’ ledger.
• Investigation of all overdue amounts in all branch ledgers.
• Confirmation of all amounts due for payment and approval thereof. This will include liaising with relevant operational and administrative staff to ensure that all invoiced stock and non-stock items as well as services rendered have been fully and timeously received and correctly charged before being cleared for payment.
• Preparation of full remittance advices that reconcile to supplier’s statements.
• Monitoring of all credit terms and liaison with suppliers to efficiently resolve all outstanding and disputed items.
• Liaison with head office staff to ensure that the branch meets all relevant reporting deadlines.
• Monitoring and investigation of all debit balances.
• The ability to liaise with new suppliers and to make application for credit facilities.
• The ability and confidence to learn the responsibilities of other members of the branch financial team e.g., debtors’ clerk so that cover can be provided for other staff members when required.
• Maintaining Attendance Register and Contact Lists.
• Banking

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Job Description

The purpose of this position is to receive payments, reconcile cash and maintain documents of all transactions. The successful candidate will need to be honest and reliable. Successful candidate to report to respective manager of department.

Key Performance Indicators will include, but not limited to;

Cash Receipting

• Receives payment against services rendered from the Public, by communicating with the customer and attending to specific payment or sale enquiries and/or providing information on prices for specific product
• Collect and counts payment tendered verifying total against amount due and/or seeking identification, checks recording and processes cheque payment
• Issuing receipts reflecting amount tendered and confirms recording with the customer
• In order to ensure customer enquiries and payment transactions are efficiently attended to and accurately processed in accordance with laid down company guidelines

Cash Reconciliation

• Reconciles cash received against receipts issued to customers, by separating denominations and commencing with control counting sequence
• Totaling amounts and verifying cash totals to receipts used
• Capturing overnight cheque deposits details, printing receipts against payment tender and recording transactional details on the cheque prior to submitting for further processing
• Verifying cash receipts schedule/ reports against cash cheque totals with the immediate superior and/or attending and rectifying deviations in recordings or counts prior to forwarding for depositing

Documentation/ Recordkeeping

• Maintains documentation and records of transactions
• Attaching duplicate receipts and deposit slips to schedules and filing in chronological sequence
• Accessing/retrieving information and records to facilitate resolution of specific enquiries

Requirements:

• Grade 12 
• Basic proficiency in MS Excel 
• 2-5 years Cashier experience
• Must handle all counter cash.
• Perform general administrative functions at the branch 
• Clear ITC & criminal record 

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Job Description

The purpose of this position is to perform general duties such as merchandising and receiving, among others.

Requirements

• Grade 12 / Matric certificate is essential
• Computer literate
• Must be honest and show integrity
• Good communication skills
• Ability to work under pressure
• Clear criminal record

Key Performance Indicators will include, but not limited to;

BINNING / RECEIVING

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked  as per company standards

WHEN PICKING

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done on a daily basis
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

SCANNER CONTROL

• Issue scanners to all operators on a daily basis.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

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Job Description

The purpose of this position is to perform general duties such as merchandising and receiving, among others.

Requirements

• Grade 12 / Matric certificate is essential
• Forklift Operator License
• Computer literate
• Must be honest and show integrity
• Good communication skills
• Ability to work under pressure
• Clear criminal record

Key Performance Indicators will include, but not limited to;

BINNING / RECEIVING

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked  as per company standards

WHEN PICKING

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done on a daily basis
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

SCANNER CONTROL

• Issue scanners to all operators on a daily basis.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

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Job Description

Parts Incorporated Africa is searching for a Warehouse Manager to join the branch in Nelspruit. The purpose of this position is to oversee the maintenance of warehouse and labour-management systems and may be involved in operating automated storage and retrieval systems. 

Requirements

• Matric with
• Tertiary qualification in warehouse/logistics- desirable 
• 5 years’ experience in warehouse, automotive industry- Essential 
• Must have previous Warehouse Supervisor/Manager experience
• Show ability to understand and grasp issues thrust upon him/her in the warehouse and to be able to come up with solutions that meet the branch manager’s expectations.
• Management skills: planning and prioritizing the work of others, controlling projects.
• Clearly assigning responsibility for tasks and decisions.
• Setting clear objectives and measures.
• Monitoring process, progress, and results.
• Must have a good understanding of all the legislation, example the Health and Safety Act, Labour Relations Act, the Basic Conditions of Employment act, the Employment Equity Act etc.
• Must have a good understanding of warehouse and logistics management and have a “hands on” operating style.
• Strongly Computer literate
• Decision making skills: initiate actions, take decisions, make recommendations in the warehouse.
• Negotiating skills: can negotiate skillfully in difficult situations with internal and external groups. Can settle differences. Can win concessions without damaging relationships. Can be direct and forceful as well as diplomatic
• Business acumen: know how business work. Knowledgeable in current warehouse and logistics practices, trends and information affecting the organization
• Understanding and ability to communicate effectively and conduct business in an appropriate professional business manner.
• Ability to work with management effectively and co-operatively above and below and analytical skills
• Clear criminal record

Key Performance Indicators includes, but not limited to.

Warehouse

• Develop and implement stock control policies
• Managing the reconciliation of stock, monitor and report stock variances.
• Ensuring that the warehouse is operating effectively.
• Monitoring daily stock counts, identifying problems, shortages in shipments etc., investigating and taking corrective action thereon.
• Accounting for stock losses and ensuring effective controls are implemented to prevent stock theft.
• Ensure turnaround and lead times are adhered to by constantly monitoring performance by addressing and reporting poor performance.
• Supervise inbound parts as well as unpacking, checking of products.
• Responsible to oversee the distribution of stock as per allocation.
• Ensure shipments are received, checked, allocated and distributed to branches within the prescribed time frame.
• Handle all items returned for credit (RFC’s) daily
• Handle parts returned to suppliers at least once a week

Management 

• Provide leadership and guidance to direct reports when required at Warehouse.
• Evaluate performance of direct reports by conducting performance reviews.
• Ensuring that all processes, procedures and working conditions fall within legal requirements.
• Define warehouse goals and objectives along with methods and measurements to achieve such goals.
• Develop subordinates in all facets of warehouse functions
• Responsible for the supervision of the drivers, vehicle maintenance and distribution routes

Other

• Show ability to understand and grasp issues thrust upon him/her in the warehouse and to be able to come up with solutions that meet the branch manager’s expectations.
• Excellent problem solving and analytical skills.

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Job Description

The purpose of this role is to ensure a safe delivery of goods to and from and ensuring that all procedures are followed accordingly. The successful candidate will report to his/her respective manager.

Requirements

• Grade 12
• Minimum 2 years delivery experience
• Valid drivers license with PDP 
• Must be honest and show integrity
• Sober habits 
• Good communication skills
• Ability to work under pressure
• Good time management skills
• Clear criminal record

Key Performance Indicators will include, but not limited to; 

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued. Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with runner / supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.
• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor