Job Openings at Trafalgar Property and Financial Services

Job Description:

• Load new mandates & supporting documentation
• Advertising of units on social media
• Management of emails
• Administrative support to Portfolio Manager
• Process owner payments and reconciliation of accounts
• Prepare monthly owner packs (Collate rent rolls, invoices, statements, etc.)
• Increase letters – send out letters to owners & tenants
• Capturing of rent increases & raising journals
• Assist with letting queries
• Documenting leases, mandates & other correspondence
• Unit Property Fees – checking unit & property fee descriptions, photographs, unit description and directions.

Requirements:

• Matric
• Own vehicle and drivers licence
• Atleast 3 years experience in Letting Administration
• Understanding of residential Letting Act & CPA
• Basic understanding of the legal procedures regarding the collection of levies

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Job Description:

• Oversee the day-to-day management of residential complexes and Homeowners' Associations (HOAs).
• Ensure compliance with the Sectional Title Act and other relevant legislation.
• Facilitate effective communication between property owners, trustees/directors, and service providers.
• Manage financial aspects, including budgeting, financial reporting, and cost control
• Daily management of trust funds and investment funds
• Ensuring that all complexes within the portfolio are insured and premiums are paid on time
• Continuous enhancement of knowledge of applicable SA property laws
• Ensuring that compliant contractors are servicing the complexes and are paid timeously
• Awareness of all transfer of units within the portfolio and management of same
• Facilitating collection procedures and reporting to trustees and debtors and cash management
• Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
• Ensuring all complex documents are archived as well as correctly filed within the company database
• Preparation of general meetings in line with the applicable Acts and compliance with usage of standard documentation and notices as approved by the company
• Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
• Statutory notice compliance and awareness of quorum requirements relevant to meetings
• Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
• Ensuring compliance of statutory requirements for all complexes
• Accountable of internal audit score and closure of outstanding gaps identified on action log
• Management of deadlines
• Management of support team processes

 Minimum Qualifications required by the position:

• ST Course completed
• Advance knowledge of the Sectional Title Act, CSOS Act, Companies Act, & other relevant legislation
• Tertiary qualification graduate (ideally commerce, law, finance, property studies) (advantageous)

 Minimum Experience required by the position:

• At least three years’ experience as a Community Scheme Portfolio Manager
• Must have own vehicle

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Job Description:

Creditors Payments

• Checking that all invoices coming through for payment are valid, made out to the building and that stakeholder’s approvals are attached.
• Ensuring that the payment batch balances
• Timeous payment of ALL invoices as approved by the trustees (Adhoc, Recurring, Legal, Deposit pmnts)

Loading of New Trust creditors

• Creating a creditors code and load all relevant details
• Requesting a Validation report on Standard Bank
• Forwarding the process in order for the banking details to be loaded

Transferring of Funds / Investments

• Transferring funds from and to Investec where funds are needed
• Opening of new accounts
• Reserve fund Balancing and Transfers
• Month end surplus transfer to investment accounts

Minimum Qualifications required by the position:

• Tertiary qualification graduate (ideally commerce, law, finance, property studies) (advantageous)

 Minimum Experience required by the position:

• At least five years’ experience as an Accounts Payable Administrator
• Must have own transport