Job Openings at Bidvest Facilities Management

MAIN OUTPUTS

Business Administrator:

• Prepare reporting, presentations and correspondence with input from regional management (daily/weekly/monthly/quarterly and annually)
• Manage general administration activities such as parking, refreshments, catering, booking of meetings, venues and taking minutes
• Make travelling arrangements and manage the associated activities for management and /or other employees
• Screen phone calls, enquiries and requests, and handle them when appropriate
• Ensuring timeous payment of invoices through Procurement and SAP modules
• Responsible for further specific projects as delegated by the Executive

Operations Admin Support:

• Monitor and provide information for regional on time service delivery as per SLA's or as agreed with Client in line with the contract.
• Pro-actively interact and engage with Operational Management to understand areas of improvement and ensure that turn-around times are shortened to continuously improve customer satisfaction.
• Ensure relevant feedback, information and reports are prepared, submitted and presented to various stakeholders on all aspects of service delivery and profitability.
• Providing input to relevant resource management process improvements in order to ensure operational processes support timeous.
• Ensure that administration functions result in contractual and governance compliance.
• Ensure IMS compliance, Health & Safety is a primary function and all mechanisms, processes and procedures are in place, always monitored and adhered to.
• Have a basic GSM (Global System for Mobile telecommunications) knowledge and understanding.
• Assist with Telecoms network analysis in order to improve R1 availability (measure for mobile network uptime circle) nationally.
• Contract Compliance:
• Report development facilitator between user and BI report developer.
• Responsible for process, form, guideline and work instruction compiling and implementation.
• Compiling and maintaining of Operational Manual.
• Client / Supplier Contractual Compliance.
• Change Control Note Management.
• Risk Notification Management.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

• The Applicant must meet the following requirements:
• Matric (Senior Certificate)
• Certificate in Administration or relevant qualifications
• Code B Driver’s License
• Minimum 5 years ‘experience in business administration and or property or facilities management

TECHNICAL/CORE COMPETENCIES

• Business Process Management
• IMS (Integrated Management System)
• Cost Management
• Asset Management
• Fundamentals of Facilities Management
• Customer Relations
• Microsoft Offices (Intermediate), Proficient in Excel/Access, MS office packages
• SAP Knowledge
• Occupational Health and Safety Act

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Responsibilities:

1. Report for on-site maintenance work and obtain off-site check out on job cards, as per Client and Company requirements.
2. Deliver planned and reactive maintenance services covering the full hard FM spectrum on standby plants, electrical installations and minor building works.
3. Liaise with the client control center on maintenance work to be carried out and alarm conditions to be activated during the maintenance work, clear and test alarms for functionality post maintenance.
4. Carry out task requirements on job cards, as per Client and Company requirements.
5. Conduct maintenance of electrical equipment in accordance with maintenance schedules.
6. Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans.
7. Identify potential problems or hazards on Client equipment for investigation, evaluation and resolution.
8. Ensure quality of work and timeous completion of all field request.
9. Provide constant feedback to the Supervisor & Client on restoration of operations.

Qualifications:

1. N3 - N6 in Electrical Engineering with Trade Test.
2. Matric (Senior Certificate).
3. Valid SA Driver’s License, Wireman’s License.
4. 3yrs relevant experience in the electrical engineering (maintenance) field.
5. Practical knowledge on working on air circuit breakers and PLCs.
6. Practical Knowledge of EPS Controllers (Deep Sea; Gencon; Lovato; Mitsubishi; Siemens etc.).
7. MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge.
8. Knowledge of OHS Act.

Fundamental Competencies:

Personal Competencies

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Good Written Communication

Intellectual Competencies

• Customer Focus
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting