Fresh Job Openings at Apex Group

Description

This is an exciting opportunity for an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager supported by a Senior Administrator, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as a key point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Job specification

• Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including, developing a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in the client structure;
• Organisation and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of all relevant documentation for signature; and
• Ad-hoc administrative tasks as required.

Skills Required:

• Bachelor’s degree in Accounting/Finance required Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
• Previous minute taking experience will be advantageous;
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance will be advantageous;
• Experience in a highly deadline driven environment;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;

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Description

If you have Cloud Security Engineer experience and you’re seeking a new role in Cape Town, we want to hear from you. Apex Group is recruiting a Cloud Security Engineer, and the role comes with an attractive salary and benefits package.

The successful candidate will assist with the creation and implementation of the Cloud Security Strategy and related roadmaps and patterns by collaborating closely with the Lead Cloud Security Engineer and the Head of Cloud Security Engineering.

In your first few weeks in this Cloud Security Engineer role, you can expect to:

• Implement security tooling as well as BAU support of the tools
• Oversee securing activities in cloud environments carried out by infrastructure teams
• Assist in ensuring cloud security toolings deliver the security value/reducing security risk
• Review cloud security risks as an SME for our Tech Risk and Control team
• Provide input and feedback on security policies, standards, and best practices

To apply for this Cloud Security Engineer role, your soft skills, expertise and experience should include:

• A minimum of 5 years of Information and Cyber Security experience
• Relevant certifications such as CISSP, Sec+ and CEH or vendor certifications
• Demonstrable experience with at least one of our security tooling (Tessian, Mimecast, Netskope)
• Knowledge and understanding of other Security tools in our estate (Qualys, Exabeam, Azure Security Centre)

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Role summary: 

We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Senior Administrator is required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Senior Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law and general fund administration.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Real Assets team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.
• Preparation of payment packs, processing thereof and ensuring timely payment of invoices as per client instruction.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Real Estate Funds through continuous professional development;
• Motivated and driven;
• Willingness to learn.

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Summary of the position

The successful applicant will be expected to support the sales team and to liaise with various Apex departments, in executing BCI’s sales support and marketing requirements.

Outline of main duties and responsibilities

The main responsibilities of the role will be:

• Liaison between the different teams that the Sales team require support from.
• Monitoring and coordinating the timelines of such requirements and delivery on it.
• Assist teams in arranging, coordinating, and supervising the  Sales team’s requirements.
• Providing guidance and ongoing information pertaining to the event to all relevant participants.
• Managing sales budget and payments administration.
• Ensuring that all contractual obligations are met.
• Ensuring that company/client quality standards are upheld at all times.
• Sales campaign support
• Complete pre-existing templates & updating and sending information to the Sales team and partners
• Coordinate and liaise with the relevant Apex teams re reporting, flyers, brochures, stationery, invitations, email invitations, emailers, graphics, presentations etc. required for sales functions.
• Distribution of sales elements via mail merge.
• Update www.boutiquemanagers.co.za website with new information and updates.
• Update industry calendar.
• Assist in scheduling and managing weekly Boutiques on Wednesday sessions as well as sales webinars, seminars and conferences.
• Schedule and coordinate partner functions.

AD-HOC

• BN92 reviews and coordination
• CPD point applications with the FPI
• Distribution of CPD certificates via mail merge
• Maintain sales system and reports
• Ad hoc tasks

WEBSITE MANAGEMENT

• Good knowledge of Word press.
• Assist partners with Boutique Manager website uploads.
• Any updates and news to be placed on the website timeously.

INBOX MANAGEMENT

• Ability to respond directly to IFAs, clients via the sales inbox,
• Answer client queries, i,e but not limited, queries on CPD points, conference, information etc.
• Dealing with partner queries on Wordpress and offer support and training to these partners.
• Approval of content uploaded by partners using the sales inbox.
• Distribution list management. 

Qualification and experience required

• Relevant academic qualification
• 3 years’ sales and or marketing experience in the financial services industry
• There will be a practical assessment that is part of the interview process.

Critical Competencies

Knowledge:

• Expert-level abilities with Adobe Suite software
• Strong organizational and communication skills
• WordPress experience
• Marketing/public relations background beneficial
• Excellent verbal and written communications
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

Skills:

• Experience in planning branding strategies, advertising campaigns, and successful public relations efforts in order to fully understand the Sales team’s needs – this will be required for liaison with the Apex Marketing team
• Attention to detail, accurate and organized
• Self-starter and team player
• Detail and deadline-oriented
• Calm and personable under pressure
• Budget management
• Interpersonal skills with all levels of management
• Dynamic
• Results oriented
• Problem Solver
• Strong conceptual and creative problem-solving skills
• Simultaneously manage several projects.
• Excellent presentation building and database skills
• Knowledge of the financial services industry
• Work requires willingness to work a flexible schedule

Reporting structure

The Sales Support will report to the Business Development Manager.

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Role purpose

As a BRC Coordinator and assistant to the Risk team, you will play a crucial role in supporting business services in a professional manner, adhering to company policies, legal/regulatory requirements, service levels, and standards to meet business expectations. Your responsibilities will include coordinating the BRC/Client Acceptance process, providing governance support, and assisting in various risk management activities.

Work Environment:

This role requires a high level of professionalism and the ability to work within a structured and hight regulated environment. You will be part of a dynamic team, providing essential support to ensure effective risk management and compliance with company standards.

Accountabilities and main responsibilities

• Assist in coordinating BRC submissions and Client Acceptance process/Governance.
• Support as the central contact for BRC submissions for the local committee.
• Help with administrative tasks related to BRC submissions in Luxembourg.
• Aid in BRC evaluations and risk analysis.
• Support quality control, assurance tasks, and operational risk investigations.
• Assist in managing incidents and maintaining risk reports.
• Help monitor progress on risk-related actions and audit recommendations.
• Support risk projects(Capture) and other risk management duties as needed.

Qualifications and skills

• Strong organizational, administrative, and communication skills.
• Analytical mindset with attention to detail.
• Ability to work independently and in a team.
• Familiarity with risk management practices and tools.
• Knowledge of regulatory requirements in risk management.
• Effective multitasking and prioritization abilities.

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Description

The primary responsibility of the Specialist – Transaction Processing is supporting the transaction processing teams to ensure all processes are operating accurately and efficiently. The trade processing teams are responsible for the NXM trade processing, data integration and the replication functions.

Job specification  

• Show leadership in the practices and processes of transaction processing;
• Identify business processes that should be enhanced to eliminate risks in the future;
• Focus on processes in the team that can be automated, working closely with the RPA team where relevant;
• Ensure transactions are captured, integrated and reconciled in the most efficient and accurate means possible;
• Initiate and implement continuous improvement projects in the business area;
• Facilitate the implementation of new processes into the BAU environment to support evolving client requirements;
• Oversee new client and fund take-ons to ensure minimal disruption internally and to clients

Skills Required:

• The position will require someone with a relevant diploma or degree;
• Preference will be given to applicants who have Asset Management experience;
• An understanding of Financial Markets;
• A proven detailed understanding of transaction processing with at least 2 to 3 years “hands-on “ experience;
• Experience with one or all of NX Manager, InvestOne and Xceptor systems;
• Strong numerical and analytical skills;
• Attention to detail;
• Able and keen to work in a team environment;
• Good communication skills;
• Innovator and self-starter with high energy and drive;
• Able to work under pressure;
• Confident and Enthusiastic;