Current Vacancies at Agriseta

JOB PURPOSE

• To administer research within Skills Planning Department.

ROLE CONTEXT

• Administration of research functions within the Skills Planning department in the Research Unit working closely with Research Manager

KEY PERFORMANCE AREAS
KEY PERFORMANCE AREA - FUNCTIONAL OUTPUTS / ACTIONS
RESEARCH

• Support the Research Manager within the Research division to strengthen the Sector Skills Plan and AgriSETA specific research
• Conduct desktop, field, and telephonic research
• Under the guidance of the Research Manager develop questionnaires/interview schedules and other data gathering tools for stakeholders
• Administer face–to–face interviews/questionnaires and telephonic interviews with stakeholders
• Manage records and tracking of all the questionnaires received
• Capture research data
• Collate all records of all the questionnaires received

CAPTURING OF DATA

• Data collection and capturing of questionnaires for incorporating into the Sector Skills Plan and Research Reports
• Administering, capturing, and editing all questionnaires for all research related activities

SECTOR SKILLS COMMITTEES

• Organise Sector Skills Committee (SSC) meetings and plenaries
• Draft minutes for meetings
• Receive and capture travel claims
• Conduct site visits prior to the Sector Skills Committees meeting and plenary
• Organizing Sector Skills Committees files
• Responsible for the logistical arrangements

MANAGEMENT OF DATA

• Collate, capture, and store all questionnaires and other research tools used to capture
• Compile research related data on request
• Maintain various datasets
• Basic data analysis

STAKEHOLDER LIAISON

• Maintain stakeholder relations.
• Provide guidance to stakeholders on research opportunities.
• Provide feedback on travel claims for SSC members

ADMINISTRATION

• Organize meetings for research purposes with stakeholders. Generate weekly and monthly reports
• Assist with basic administration tasks
• Manage records and tracking of all research-related activities

AD HOC

• Any other duties which may be assigned from time to time

INTERNAL AND EXTERNAL CONTACTS

• Internal departments: All departments within AgriSETA
• External research partners and stakeholders

MINIMUM QUALIFICATIONS AND EXPERIENCE

• NQF Level 6 Qualification or Equivalent with Research Methodology as a module
• A relevant postgraduate qualification will be an added advantage
• 2 years’ experience conducting research
• Experience in undertaking interviews and questionnaires with individuals and focus groups
• Basic statistics experience
• Drivers license is mandatory

REQUIRED COMPETENCIES

• Be willing to travel
• Project management skills
• Demonstrated competence with Microsoft Word, Excel, and Outlook
• Excellent written, verbal, and interpersonal communication skills
• Have the necessary administrative skills
• Demonstrate ability to work well as part of a team

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JOB PURPOSE

• To ensure implementation of procurement provision of the PFMA, the Preferential Policy Framework Act and other relevant legislation for effective supply chain management at AgriSETA
• The Management of supplier relationship including price, negotiation, planning, production, inventory control and quality control
• Management of the Supply Chain Unit ROLE CONTEXT
• Ensure that goods and services are procured timely for improved service delivery and smooth operation of the SETA.

KEY PERFORMANCE AREAS

FUNCTIONAL OUTPUTS / ACTIONS PROCUREMENT OF GOODS AND SERVICES IN LINE WITH SCM POLICY, TREASURY REGULATIONS, nPRACTICE NOTES, CIRCULARS AND INTRUCTION NOTES

• Source quotation from tax compliant service providers registered on CSD in a set turnaround time.
• Compile RFQ comparative schedules and recommendation for approval
• Generate purchase orders the distribute them to end users and suppliers.
• Ensure and confirm compliance with SCM prescripts.
• Verify if supplier is not listed on restricted suppliers list at National Treasury.
• Ensure that requisitions are approved according to the Delegation of Authority
• Update the RFQ register of all procurement below R1million (update the status on requisition) evaluate and preparerecommendation reports to ensure that compliance has been met daily.
• Verify payment on receipt of invoice. 

BID ADMINISTRATION 

• Ensure the National Treasury Instruction note on enhancing compliance monitoring and improving transparency, accountability in the Supply Chain Management has been implemented in all procurement processes.
• Assist the end user in compiling fair and equitable terms of references or specifications that are in line with the SCM Policy and Procedures
• Compile tender documents.
• Finalising the scoring of each bidder
• Explaining all the scoring processes
• Provide administrative support on all Bid Committees.
• Prepare the memorandum for BEC and BAC
• Prepare all appointment letters for BSC, BEC and BAC (Terms of Reference) for each committee member prior to Bid Committee meetings
• Ensure members complete the Declaration of Interest
• Render secretariat service to bidding committees.

MANAGEMENT

• Prepare SLA’s and submit the contracts for vetting prior to commencement of the contract (attach proof of vetting)
• Ensure that contracts are signed and witnessed by all parties before commencement of services.

TRAVEL MANAGEMENT 

• Assist all employees and external stakeholders regarding travelling logistics (Ensure that travelling is in line with National Travel Policy Framework)
• Book travel through Agencies and send vouchers to the end user prior to travel
• Resolve all after-hours queries
• Respond to internal and external queries
• Make all the necessary travel arrangements on receipt of approved travel requests
• Communicate any changes and updates with agencies, service providers and appropriate parties.

STOCK CONTROL 

• Manage AgriSETA stores.
• Safeguard AgriSETA Inventory (Stationery, Cartridges) and groceries
• Ensure stock is replenished (low stock)
• Responsible for the stock control system for stationery, cleaning materials and consumables
• Quarterly stock counts and keep records.
• Monthly signed inventory register must be in place.

REPORTING 

• Submit reports to the SCM: Manager within stipulated timelines.

AD HOC 

• Any other duties which may be assigned from time to time

INTERNAL AND EXTERNAL

• Internal divisions: All divisions within AgriSETA
• External: Clients of and visitors to AgriSETA. Various Service Providers.

QUALIFICATIONS AND EXPERIENCE

• NQF 6 in Supply Chain Management / Logistics, or equivalent 3 years or more related experience in Supply Chain Management environment

COMPETENCIES

• Computer literacy
• Communication skills
• Knowledge of applicable policies and procedures (SCM)
• Team-orientated
• Dead-line driven 

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JOB PURPORSE

• Contribute to the coordination, implementation and execution of the Audit Plan and Audit Strategy for AgriSETA.

KEY PERFORMANCE AREAS
FUNCTIONAL OUTPUTS / ACTIONS

• Conduct all the allocated audits as per the audit plan according to set audit standards and procedures
• Conduct special projects as effectively and efficiently as per the Annual Audit Plan
• Conduct audit investigative processes from beginning to end and ensure that processes are documented completely and accurately, within specified timelines
• Conduct all the developed audit programmes and testing procedures relevant to risk and test the objectives
• Ensure preparation of all working paper documentation adequately, and ensure work is performed in accordance with the Institute of Internal Auditors (IIA) standards
• Discuss findings with client personnel during the course of the audit to ensure the accuracy of the findings reflect the actual reality
• Contribute to the compilation and drafting of reports of audit findings and make recommendations for improvements in operations for review by the Internal Audit Manager
• Submit the draft reports to the Assistant Manager for management to ensure concise and accurate reporting and conformance and compliance to auditing reporting standards
• Conduct follow up audits within required timeframes to monitor management interventions and progress
• Contribute to the development of the Annual Audit Plan by providing inputs
• Assist with the coordination of meetings with management to discuss draft audit reports
• Ensure that the relevant auditing management systems and optimise controls and processes are maintained;
• Ensure that work, at all times, is conducted in compliance with statutory requirements, policies and procedures in line with IIA Standards and SETAs policies and procedures
• Ensure that all working papers and evidence are updated and saved on the system at all times
• Ensure that audit progress is updated on the auditing system on a regular basis
• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information
• Adherence to AgriSETA policies, procedures, PFMA and relevant legislation
• Continuously track, monitor and measure individual performance against set standards and performance targets
• Ensure the effective utilisation of research, up-to-date knowledge and intelligence to continuously support the SETA’s performance
• Professional conduct at all times ensuring all behaviour and conduct are aligned with the SETA values
• Effective, professional communication and dialogue with all Stakeholders and Management Perform ad-hoc audits as and when requested by management

MINIMUM
QUALIFICATION & EXPERIENCE

• National Diploma (NQF6) in Auditing / Accounting or equivalent
• 2-3 years’ experience in internal auditing
• Knowledge and ability to work on accounting and auditing systems
• Knowledge and understanding of International Standards for the Professional Practice of Internal Auditing
• Ability to observe and understand business processes
• Experience of working in a similar position within the SETA environment will be an added advantage
• Computer literacy (MS Excel, MS Word, MS PowerPoint)
• A valid driver’s licence

KNOWLEDGE, SKILLS AND ATTRIBUTES
Information Gathering

• Seeks all possible relevant information for problem solving and decision making; consults widely, probes the facts, analyses issues from different perspectives Problem Analysis
• Breaks problems into constituent parts and differentiates key elements from the irrelevant or trivial; makes accurate use of logic, and draws sound inferences from information available
• Judgement
• Makes rational, realistic and sound decisions based on consideration of all the facts and alternatives available

Oral  Communication Skills

• Communicates orally in a manner which is clear, fluent, and to the point, and which holds the audience’s attention, both in group and one-to-one situations
• Written Communication Skills
• Produces written communication materials which are clear, fluent, concise, and readily understood by intended recipient(s)
• Integrity
• Maintains high ethical standard both personally and professionally; shows integrity and fairness in dealings with others; is reliable and trustworthy

Technical Skill and Competence

• Demonstrates detailed knowledge and expertise in relation to the job; readily absorbs new technical information and keeps up-todate in specialist areas

Customer Service Orientation

• Concerned to provide a prompt, efficient and personalised service to clients; goes out of way to ensure that individual customer needs are met

Collaboration

• Co-operates and works well with others in the pursuit of team goals; shares information; supports others

Initiative

• Proactive and self-starting; seizes opportunities and acts upon them; originates action and actively influences events

Unique Requirements 

• Self-motivated and results driven
• High energy levels
• Ability to work under pressure to meet requirements and/or deadlines
•  Ability to work in a team and independently.