Active Vacancies at Aspen Pharma Group

Description

• Fine Chemicals requires the services of a highly competent QC Lab Analyst for the Quality Control Department.  To qualify for this position suitable candidates must fulfill the following requirements.

JOB REQUIREMENTS:   

• Minimum Educational requirement is a Formal Tertiary Qualification in Chemistry - National Diploma or BTech.
• Minimum of 1 years’ experience in a pharmaceutical laboratory.
• Thorough knowledge and understanding of cGMP (current Good Manufacturing Practice) and the manufacture of Active Pharmaceutical Ingredients (APIs).
• Must be computer literate, MS Windows, i.e. Word, Excel, Outlook PowerPoint, etc.
• Good practical and theoretical knowledge of analytical chemistry.
• Proven problem-solving skills and techniques.

BASIC JOB FUNCTIONS (Brief Summary):             

• Analysis of equipment cleaning samples, raw materials, in-process, and final bulk product samples according to standard operating procedures and test methods.
• Chemical and Endotoxin testing of Purified Water.
• Assist and sampling of Purified Water when required.
• Carry out analysis and activities in a safe manner in accordance with OHSE and Good Laboratory practice guidelines.
• Analytical support to production as and when analysis feedback is required on samples.
• Complete analysis on time as per set target times and dates.
• Able to work shifts and weekends on a rotational basis.
• Ensure tasks are performed in a manner that is compliant with Good Laboratory Practice and that other Regulatory guidelines are adhered to.

PERSONAL ATTRIBUTES (Brief Summary)            

• Good organizational skills, with a hands-on and honest approach.
• Good interpersonal skills.
• Exceptional attention to detail and accuracy.
• Good communication (written and verbal) and excellent report-writing skills.
• Ability to critically evaluate data and work under pressure.
• Ability to perform tasks concurrently even if it means working late or overtime

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Job Overview

• Place and follows up on purchase orders and supplier payments
• Manage returns to suppliers
• Maintain positive working relationships with suppliers
• Keep records of all purchasing transactions carried out

Responsibilities

Strategic and ad-hoc ordering

• Contact suppliers and submit orders
• Direct information negotiations, in case of ad-hoc orders
• Conduct price checks 
• Source products in line with business requirements within minimum lead times
• Ensure delivery of products in line with business requirements
• Check on missing/ rejected goods
• Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
• Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

• Oversee purchase approval process
• Generate purchase orders
• Manage the processing of invoices and effecting of payments
• Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

• Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

• Keep complete records for all purchase transactions
• Maintain filing and record keeping of all financial documents
• Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
• Provide detailed reports on work activities to supervisor, as required

Requirements

Skills Required

Background/experience

• At least 4 years’ relevant experience
• Experience in a Procurement environment in a highly regulated industry
• 2-year diploma in Logistics or related field

Specific Job skills

• Computer literacy, including proficiency in the use of MS Excel and MS Word

Competencies

• Meeting Deadlines
• Capturing Facts
• Following Procedures

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Job Overview

• Leads the receiving, storing, dispensing, and packing of scheduled drugs and controlled materials

Responsibilities

Sample testing before storage

• Verify the replacement of the label after "for release" is approved

Dispensing of raw material

• Check that correct stock was picked for the batch
• Do dispensary line opening
• Check dispensed material against batch records
• Update information into the ERP system

Sample testing after storage

• Supervise the sourcing of the selected material
• Supervise the sampling of content by required specification
• Make requests for the repacking of the box restock
• Supervise and verify cycle counts and stock counts

Management of Schedule 5 and 6 items

• Oversee the complete flow of material or FG from receipt to dispatch
• Adhere to legal requirement as per GDP, GMP and GWP guidelines

Management of the destruction process for obsolete stock

• Manage process, from receipt to destruction of stock, inclusive of the administration process, i.e. SBF's, ERP transactions, approvals

Planning & processes

• Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorized by superiors

Asset/ Resource Management

• Determine resource needs within won area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical/ Functional expertise

• Apply comprehensive knowledge of discipline/specialization
• Stay up to date on developments, trends, legislation and industry regulations within area of expertise

Reporting & Record keeping

• Gather information required for reports to be generated in department or area of technical expertise
• Complete and consolidate standard documents
• File, archive and retrieve documents in hard and soft copy filing system
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution

Requirements

Skills Required

Background/Experience

• 0-2 years' experience as a pharmacist
• Bachelor's degree in pharmacy
• Registration with the Pharmacy Council as a Pharmacist

Specific job skills

• ERP System Knowledge

Competencies

• Meeting Deadlines
• Interrogating Information
• Planning and Organizing

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JOB PURPOSE

Operational role in the digital technology organization and is accountable for supporting and service delivery to the executive and group managers This role ensures that services also meets the needs of the executive and group managers and hence require engagement with a large stakeholder group and the digital technology organization incorporates the needs in product and service offerings. 

KEY PERFORMANCE AREAS

• Implements executive and senior stakeholder engagement/communications plans. 
• Deals with problems and issues, managing resolutions, corrective actions, lessons learned and the collection and dissemination of relevant information.
• Collects and uses feedback from executive and senior customers and stakeholders to help measure effectiveness of stakeholder management.
• Helps develop and enhance general customer and executive and senior stakeholder relationships.
• Performs defined tasks to monitor service delivery against service level agreements and maintains records of relevant information.
• Analyses service records against agreed service levels regularly to identify actions required to maintain or improve levels of service, and initiates or reports these actions.
• Engages with project management to confirm that products developed meet the service acceptance criteria and are to the required standard. Feeds into change management processes.
• Ensures that appropriate action is taken to anticipate, investigate and resolve problems in systems and services. 
• Ensures that such problems are fully documented within the relevant reporting system(s). 
• Enables development of problem solutions. 
• Coordinates the implementation of agreed remedies and preventative measures. 
• Analyses patterns and trends.

JOB REQUIREMENTS

EDUCATIONAL QUALIFICATIONS & EXPERIENCE

EDUCATION:

• Matric / Grade 12
• B.Com / BSc Computer Science degree or equivalent work experience 

CERTIFICATIONS/REGISTRATIONS:

• Current industry certification (i.e., ITIL, COBIT, GxP, GAMP etc.)

OVERALL EXPERIENCE:

• 5-10 years’ experience of managing relationships with internal business customers especially at a C-suite and senior management level.

SPECIFIC EXPERIENCE, KNOWLEDGE AND REGISTRATIONS:

• Experience and sound knowledge of service incident and request management methodologies
• 5-10 years’ experience managing a service desk and end user delivery function in a large complex/matrix global organisation

WORK-SPECIFIC SKILLS & EXPOSURE:

• 5-10 years’ experience and knowledge of service desk technologies and processes (incident, service level and problems) and working with  internal and 3rd parties in a multivendor approach

SKILLS AND ATTRIBUTES:

• Teamwork
• Initiative
• Results oriented
• Focused
• Problem-solving and good judgment
• Cooperation
• Proactive
• Active listening skills
• Pragmatic
• Empathy

KNOWLEDGE:

• Technical / professional knowledge
• Industry knowledge

ASPEN COMPETENCIES

Business:

• Accountability/ Ownership

People:

• Communicate Effectively

Self:

• Take Action with Integrity