Contract Buyer (Port Elizabeth) at Aspen Pharma Group

Job Overview

• Place and follows up on purchase orders and supplier payments
• Manage returns to suppliers
• Maintain positive working relationships with suppliers
• Keep records of all purchasing transactions carried out

Responsibilities

Strategic and ad-hoc ordering

• Contact suppliers and submit orders
• Direct information negotiations, in case of ad-hoc orders
• Conduct price checks 
• Source products in line with business requirements within minimum lead times
• Ensure delivery of products in line with business requirements
• Check on missing/ rejected goods
• Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
• Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

• Oversee purchase approval process
• Generate purchase orders
• Manage the processing of invoices and effecting of payments
• Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

• Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

• Keep complete records for all purchase transactions
• Maintain filing and record keeping of all financial documents
• Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
• Provide detailed reports on work activities to supervisor, as required

Requirements

Skills Required

Background/experience

• At least 4 years’ relevant experience
• Experience in a Procurement environment in a highly regulated industry
• 2-year diploma in Logistics or related field

Specific Job skills

• Computer literacy, including proficiency in the use of MS Excel and MS Word

Competencies

• Meeting Deadlines
• Capturing Facts
• Following Procedures