Transaction Management Support (Lease Administrator) at Broll

POSITION PURPOSE

• Responsible for financial and lease administration as assigned. Keeps files, records and accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:

• Prepare/open files based on expiry profile tracker. Maintain files on an ongoing basis and conduct the necessary follow ups to ensure files are complete
• Drafts and prepares leases
• Compile Full lease pack for internal vetting prior to client signatures
• Load all supporting documents, per transaction on Upd8 and BOX in the specified naming convention
• Request CASA screening as per Client KPI measurement and requirements. Ensure that CASA is within validity period.
• Ensure Windeed & VAT verifications have been done before negotiations start for all leasing staff
• Assist leasing staff with Horizon information
• Ensure at all times that Broll Invoicing are KPI compliant and ensure zero KPI failures be issued by Absa.
• Reports and Trackers are accurate, current and timely.
• Prompt problem resolution to ensure smooth interaction between divisions
• Compile and maintain trackers across the retail portfolio when requested.
• Compile fact sheet of retail opportunities for new client presentations when requested
• Checking of Lease packs for signature.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

• Maintains regular contact with other departments to obtain information and/or to correct transactions.
• Assists Account management personnel as needed.
• Keeps management informed of area activities and of any significant problems.
• Attends and participates in meetings.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.
• Any other duties related to loading and processing of lease renewals

PERFORMANCE MEASUREMENTS

• Lease documents, records, and reports are accurate, current, and timely.
• Good working relations exist with Company personnel.
• Good communication and coordination exist with Account Management and Accounting personnel. Assistance is provided as required.
• Management is appropriately informed of area activities.
• Lease administration is completed in accordance with established standards, policies, and procedures.

EDUCATION/CERTIFICATION:

• Matric.
• Good understanding of “Legal Leases”

SKILLS/ABILITIES:

• Well organised and detail oriented.
• Good math skills.
• Good attention to detail and accuracy.
• Cooperative and willing to assist others.
• Excellent Communication Skills
• Administration Skills
• Dependable
• Self Starter
• Excellent Computer Skills
• Flexible
• Good Interpersonal Skills
• Able to use PC, calculator, and other basic business machines