Open Positions at Motus Aftermarket Parts

Job Description

• The purpose of this role is to acquire a good general understanding of all standard accounting and administrative functions performed at the branch also supervising and controlling the branch administrative and accounting team to ensure that all branch assets are safeguarded and correctly accounted for.

Specific Role Responsibilities    

• The accurate and complete receipting of all cash, COD, and credit sales.
• The safeguarding of all cash and the daily banking of all proceeds received from customers. This includes ensuring that all daily receipts of cash, cheques, electronic transfers, and credit card payments are completely and accurately recorded and fully banked daily. All receipts, without exception must be banked on the next business day and must never be carried over to the following day.
• The supervision and maintenance of the branch creditor’s ledger that includes the checking and capturing of creditor invoices for accuracy and validity, the timeous authorization and approval of all creditor payments.
• Ensure that all sundry (non- trading stock) purchases are correctly authorized, are fully received and are timeously paid.
• The management of the branch debtor’s ledger. This includes the timeous receipt of customer payments, the accurate and timely updating of all debtor and COD accounts, the recovery of overdue amounts, the control of customer credit limits and the opening of new account, the appropriate issuing of letters of demand and handing over of outstanding debts to attorneys when appropriate. You must always be aware of the importance of maintaining cordial and professional relationships with the company’s customers
•  The immediate recording and follow up of all RD and unpaid cheques
•  Accounting for and safeguarding petty cash.
•  The consistent supervision, maintenance, and enforcement of all branch’s internal controls. It is the administrator’s responsibility to ensure that they are aware of and understands all the company’s standard internal control processes and ensures that the branch consistently and correctly applies these procedures in all areas of business including sales, warehousing, and distribution. All branches must be in possession of the company’s official internal control manual and the branch administrator and relevant staff must be familiar with and fully understand all the processes and controls described therein and must ensure that all required controls are adequately enforced at the branch.
•  Ensure that strict and appropriate divisions of duties between persons controlling and recording the company’s assets are maintained. You must give particular attention to ensuring the separation of duties between the receiving and the recording of all cash receipts and must ensure that controls are in place that ensure that the opportunity to roll cash takings are tightly controlled. 
•  The application of all head office accounting requirements including the achievement of group reporting deadlines.
• Building relationships with the branch accounting and administration team which will include training of your staff to ensure that they are adequately equipped to perform the functions expected of them.
•  Ensure that your team is adequately staffed to enable the branch to perform at the levels expected of them.
•  The ordering, recording, and safeguarding of all stationery including company cheques and invoices.
•  Maintain a professional working relationship with the local office of the Motor Vehicle Bargaining Council (MIBCO) while ensuring that all monthly staff contributions to MIBCO are paid timeously and accurately.
•  As a member of the branch management team, you will be expected to work closely with the branch manager and ensure that you fully support his efforts to maximize the branch’s performance.
•  Also expected to perform regular test checks on all internal control processes to ensure that they are operating optimally and will be asked to perform various ad hoc tasks, including investigations into breaches of controls when necessary.
•  Build an efficient and professional working relationship with Alert head office and ensuring that you investigate and resolve all queries timeously and professionally.
•  Continual review of branch general ledger accounts and monthly review of expenses and investigation of variances and unusual items.
•  Preparation of the branch annual budget and review of actual branch performance against budget.
•  Review and maintenance of all branch control accounts.
•  Calculation and preparation of all month end accrual journals.
• Various ad hoc investigations and accounting tasks.

Debtors Function

• Maintaining of debtors’ accounts to ensure that they are timeously and accurately updated
• Monitoring of movements in accounts and the investigation of all unusual items
• Reconciliation of Alert statements and debtor payments
• Accurately calculating settlement discount where applicable
• Matching payments correctly to Debtor’s account
• The raising and capturing of adjusting journals in debtor’s accounts
• Daily liaison with customers regarding outstanding payments or queries
• Timeous completing of Debtor Input Sheet and other documents needed for daily DSS
• Do timeous follow ups on all queries regarding debtors’ accounts

Qualifications and Experience    

• Matric with
• Financial Degree or currently studying in the financial field- Essential
• 5 years experience in a similar field
• Extensive and appropriate bookkeeping and administrative experience in a corporate environment that includes a branch or divisional network.
• A strong accounting background with a full grasp of all fundamental accounting concepts.
• Extensive working knowledge and hands on experience in all aspects of accounting and administrative including all accounting functions up to trial balance.
• A full understanding of the workings of all general ledger control accounts and the ability and experience to administer and reconcile them.
• Must have experience as a cashier, in debtors and creditros function.

Skills and Personal Attributes    

• A good understanding and working knowledge of both the debtors and creditors ledger.
• Extremely organized and disciplined approach to daily accounting tasks and administration
• The ability to supervise subordinates and to delegate tasks where necessary in order to ensure the achievement of tight monthly deadlines.
• Ability to liaise with banks and the confidence to resolve problems with banking staff.
• Comfortable with computerized ledgers and a solid working knowledge of Microsoft Excel and Word.
• Able to work under pressure
• Must be willing to work in a team as well on your own
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Ability to liaise and work with admin staff in different branches around the country
• Clear ITC & Criminal

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Job Description

• The purpose of this position is to work closely with the Regional Retail Manager in all aspects to achieve success and ensure profitability, cost control, and customer satisfaction as well as looking after Truck Store customer.

Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

• Planning, organizing, and controlling of Retail Responsibilities
• Manage and motivate a team of warehouse and sales support staff
• Ensure the compliance with safety, health, and security laws & regulations
• Assist with IR, HR matters
• Ensure that the quality standards are maintained
• Continuous improvement initiatives
• Budgetary planning, - adherence and cost savings initiatives
• Understand & manage the daily function of a retail shop
• Know the market and grow the existing customer base

Qualifications and Experience    

• Grade 12 with
• Diploma in Business Management or Marketing- Desirable
• 5-8 years’ knowledge and experience in either sales or branch management, marketing of spares/ vehicle parts.
• Must have truck parts sales and sales management experience.

Skills and Personal Attributes    

• Ability to communicate on all levels
• Assertive with sound interpersonal skills are essential
• Strong attention to detail is essential
• Must be able to work under pressure
• Policy

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Job Description

• To perform general warehouse duties such as stock taking, binning, picking, packing, checking, moving stock, and ensuring that the warehouse is always clean.

Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

 Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Qualifications and Experience    

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures

Skills and Personal Attributes    

• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity

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Job Description

• The purpose of this position is to meet all sales target and maintain great customer satisfaction at all times. The successful candidate would need to have good communication and negotiation skills. This position reports to the Retail Manager

Specific Role Responsibilities    
Key Performance Indicators will include, but not limited to;

• Manage customer/counter sales and ensure that optimal customer potential is achieved.
• Achieve the sales target set by the Sales/Branch/Retail Manager
• Plan, forecast and report on sales potentials by customer.
• Report all competitor pricing and activities.
• Report all customer information regarding delivery, telesales and account problems.
• Achieve revenue targets and ensuring that new business is generated by growing customer base and increasing market share in the geographical area of responsibility.
• Build and strengthen customer relationships.  
• Receive inbound customer sales inquiries
• Provide quotations, product and service information
• Provide support and pricing details in response to inbound enquiries
• Assist all other departments (Accounts, Despatch, Warehousing, Receiving and Technical) to ensure good co-operation within the company does minimize customer queries.

Qualifications and Experience    

• Matric
• Minimum of 5 years’ experience in a sales parts environment.
• Extensive experience in a sales environment dealing with customer needs.
• Knowledge of Japanese and European truck parts will be an advantage.
• Thorough knowledge of the geographical area of responsibility.
• Technical background would be an added advantage.

Skills and Personal Attributes    

• Be a good team player
• Some business acumen, understanding the costs and breakeven scenarios of customer service delivery
• Should be able to carry out his/her responsibilities with little supervision
• Good planning and time management skills

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Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued.
• Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.
• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor

Qualifications and Experience    

• Grade 12
• At least 3 years delivery experience
• Valid driver license, with PDP- Essential
• Good time management skills- Essential

Skills and Personal Attributes    

• Good communication skills
• Ability to work under pressure
• Must be honest and show integrity
• Sober habits

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Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

 Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Qualifications and Experience    

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures

Skills and Personal Attributes    

• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity

go to method of application »

Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

 Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Qualifications and Experience    

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures

Skills and Personal Attributes    

• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity

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Position Overview    
Cycle counts

• Investigate daily “can’t finds” and stock discrepancies where stock was credited
• Execute daily stock cycle counts on identified supplier codes
• All variances between actual stock and computer stock must be investigated and resolved

Stock movements

• Moving, packing and maintaining stock in the correct locations
• Resolving short and over supplies of stock
• Maintain good housekeeping and safety standards at all times
• Maintain neat and tidy working area at all times
• Adhere to safety rules & regulations
• Adhere to company policies & procedures
• Identify and replace broken / damaged packaging
• Check stock as correctly labelled and binned in the correct location

Specific Role Responsibilities    

Data capturing

• Capture IBT requests into branch
• Capture all invoices from local suppliers
• Capture all buy out invoices

IBT functions

•  Assessing and processing IBT requests into branch
• Generating IBT requests on behalf of sales staff from branches
• Resolving of IBT queries with branches

Count Stock

• Instructions for stock counts are interpreted according to company procedures
• The identified stock is prepared for counting according to company requirements
• Stock is checked and sorted for stock counts according to company counting requirements
• Stock is counted and recorded following company procedures

Administrative duties

• Filing of relevant documents and reports
• Written reports on findings
• Maintain notes on adjustment sheets

Qualifications and Experience    

• Preferable grade 12, Literacy and Numeracy equivalent
• 3 years in an automotive aftermarket warehouse environment
• Stock control experience is essential

Skills and Personal Attributes    

• Good interpersonal skills
• Extensive parts of knowledge
• Clear criminal check

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Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

• Manage the sales planning function, which includes the design, development and implementation of all tools and procedures involved in the successful utilization of resource sale process.
• Responsible for applying the Company’s vision and business strategies to potential sales channels, developing new growth opportunities and assist in setting the sales targets.
• Develops and implements systems to accurately forecast revenue generation, unit demands and the flow of orders to the Company.
• Supervise sales personnel which typically include recommendations for hiring, firing, performance evaluation, training, work allocation and problem resolution.
• Manage the exceptions to the expectations.
• Perform monthly feedback sessions with all sales staff and provide a quarterly review of your branch performance in relation to the actual budgeted quarterly performance figures.
• Plan, forecast, report on sales, according to branch requirements by reviewing sales budgets and report back monthly on any concerns, issues, and general state of the branch sales activities to the branch manager.
• As appropriate to the position, participates in the development of operating goals and objectives of the branch, recommends, implements, and administer methods and procedures to enhance operations.
• Assist in the annual budget planning process and regularly monitor expenditure.
• Ability to negotiate and manage contractual arrangements.
• Plan and implement marketing, sales, and promotional activities by reviewing branch analysis to determine customer needs, volume potential, price schedules and discount rates.
• Manage selling and customer service activities, to optimize and sustain sales performance, profitability, GP margins and customer satisfaction by managing daily sales, customer, salesman, revenue stream (market category), and product to ensure adherence to budget expectations, including proof of interventions and deviations are noted, reported on and attended to.
• Court, service, and nurture current and potential customers by implementing new sales and marketing initiatives.
• Adopting key account management to ensure that high performing accounts are given the necessary priority to ensure a sustainable relationship.
• Work closely with the other branches to leverage existing relationships and potential customers for the mutual benefit of all stakeholders.
• Communicating courteously with customers by telephone, e-mail and in person.
• Generate and prepare monthly reports on sales and potential new business prospects.
• Attend to correspondence timeously, effectively, and efficiently. Responds to inquiries and researches and resolves problems related to transactions handled by salespeople at the branch.
• Provide leadership and guidance to all sales staff in a professional and consistent manner.
• Excellent problem solving and analytical skills.
• Build and maintain team dynamics and motivation.
   

Qualifications and Experience    

• Matric with
• Diploma and/or Degree in Business, Marketing or Sales- Desirable 
• Minimum of 3-5 years’ experience in the automotive aftermarket industry
• Previous experience in a Sales Manager/Sales Representative/Key Accounts role, preferably in the automotive industry or related business would be an advantage.
• In-depth knowledge of ‘’Petrol and diesel engine Components’’ and operational mechanisms – Essential
• Advanced knowledge of a ‘’Petrol and Diesel vehicles’’, its electrical systems and the mechanisms- Essential
• Skilled in budget preparation and financial management.
• Must have a “hands-on” operating style

Skills and Personal Attributes    

• Ability to lead a sales team
• Good knowledge of the Company’s customer base.
• Willingness to spend time and effort on aligning the branch’s objectives to customer’s needs, which may require travelling and possible overnight stay over from time to time.
• Understanding and ability to communicate effectively and conduct business in an appropriate and professional business manner.  Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to work with management and sales staff effectively and cooperatively.
• Knowledge of sales principles, methods, and technique

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Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

 Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Qualifications and Experience    

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures

Skills and Personal Attributes    

• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity