Personal Assistant at Sanlam Group

Position Overview

• The personal Assistant will provide secretarial and administrative support to more than one business unit which is Multi Data and Digi-Sure.

What will you do?

• Organise and co-ordinate meetings; presentations; workshops; etc. for business head and team
• Office, diary and email management, and be responsive to frequent changes
• Support team with all secretarial duties
• Process invoices (e-signing) and sending Proof of payments, including SAP processes
• Travel arrangements, including securing passports and visas
• Order promotional items
• Prepare Powerpoint presentations; Board packs; F&R reports, and co-ordinate input, etc
• Adhoc administrative duties

Qualification and Experience

• Relevant Secretarial qualification
• A minimum of 3 years secretarial experience, responsible for a few managers
• Arranging of flights, accommodation, payments, etc.
• Working experience with Team channels
• Slack and Confluence preferrable
• Processing payments and Service Request system (SRS)
• Amex Travel system
• Computer literacy: MS-Office; specifically Powerpoint, Excel, Word
• Secretarial Support and administration
• High responsive, adaptable to a fast changing demanding environment

Knowledge and Skills

• Business strategy development and implementation. Manage P&L
• Operational functioning and delivery
• Budgeting and expense management
• Risk and compliance management
• Management of employees

Personal Attributes

• Drives vision and purpose - Contributing strategically
• Business insight - Contributing strategically
• Manages complexity - Contributing strategically
• Drives engagement - Contributing strategically