Payroll Specialist at Volvo Group

Position Description

• The main purpose of the job is Processing of Monthly Payroll, Month end Reporting and Quality Assurance.
• Reporting: This position reports to the Payroll Manager.

Job Objectives:

Payroll Processing;

• Payroll processing for monthly paid employees on PaySpace.
• Importing of hours as per the Time & Attendance system.
• Use of Employee Self Service (ESS) for leave, claims and more.
• Monthly payroll exports and maintenance.
• Full payroll accountability.
• Preparation of cheque requisitions, checking against signed off payroll reports and exporting of the salary files to the bank.
• Adhoc payroll functions including UI19’s, Certificate of Services and Quarterly Statistics.

Reporting;

• Monthly reporting at country level.
• Complex ad hoc reports when required.
• MIBCO Reconciliation.
• General Ledger Exports.
• Other month end returns.

System Maintenance;

• Ensure PaySpace system data is correct and accurate on a monthly basis.
• General System Maintenance on PaySpace.

Risk Control;

• Minimise risk within the payroll function.
• Support all Internal and External Audits.
• Quality assurance within the payroll function.
• Investigate errors and take corrective action.

ASK HR Service Now & Telephone System;

• Use of the ASK HR Service Now system on a daily basis to liaise with customers in respect of payroll input and queries.
• Use the HR Service Centre call centre telephone system.

Customer Service;

• Ensure high quality customer service is given within the payroll function.

Policies and Procedures;

• Ensure that all policies are adhered to according to business requirements within the payroll function.

Qualifications & Job Experience:

• Financial / HR Diploma added advantage.
• Minimum 5 years’ experience in a large/complex payroll.
• Good financial acumen.
• PaySpace Payroll and ESS System experience essential.
• Knowledge and experience of maintaining a Time & Attendance system.
• SAP Success Factor experience would be an added advantage.
• Year-end submissions.

Key Competencies:

• Expert level knowledge Tax Legislation in South Africa.
• HR Operations / Policies.
• Problem solving.
• SAP Finance.
• Advance Excel Skills.
• Confidentiality.