Operations Officer at Think South Africa

Minimum Requirements

• A Diploma or Degree in Project or Business management or equivalent qualifications
• 3 years’ experience in managing operations/programs
• Experience in problem solving, analysis of reports
• Drivers Licence
• Clear criminal record

Advantageous 

• Previous experience within a NPO environment

Programme Operations

• Coordinate and schedule Programme/Projects meetings and resolve competing commitments.
• Coordinate travel arrangements for programme staff
• Ensure all key programme-related meetings/events run smoothly by sending reminders timeously, preparing agendas when required and attending some of the meetings
• Keep comprehensive records of all such meetings/events and activities in the most appropriate formats for safe storage and easy retrieval.
• Assist in compiling programme-related reports or follow up with internal and external stakeholders.
• Ensure conducive venues are booked for all programme-related meetings, training and events and ensure all such programme events/activities and materials are always appropriately branded in line with Funder Rules and Regulations

Project Operationalisation

• Provide support to district teams to ensure processes and operations to support the implementation according to approved work plans to set outputs are in place.
• Operate as a point of contact between the district offices and the Provincial Programme Support office and key personnel on project performance and delivery.
• Ensure procurement of office and other supplies for the programme offices and support facilities in line with set procurement procedures
• Compile monthly reports on vehicle status & usage, fuelissued, servicing, etc.
• Responsible for fleet operation tracking and reporting, including the creation of performance, efficiency, vehicle/equipment maintenance and reports.
• Ensure that all District Managers understand and procure the licenses and permits needed
• Reduce downtime due to repairs or lack of routine maintenance
• Ensure that all log sheets are accurate and submitted
• Maintain electronic databases inspections and maintenance of fleet management.
• Monitor and ensure fleet operation in compliance with local rules and regulations.
• Develop and maintain the project asset list, including quarterly audit
• Ensure all assets are tagged as per donor requirements
• Initiate and track procurement for the project
• Facilitate logistics of material/equipment from head office to District offices
• Provide support to the District teams to ensure office security and maintenance to ensure a safe working environment
• Identify bottlenecks and operational solutions to operational obstacles
• Review operational policies and advise on policies and SOPS that will ensure accountability and speed of implementation of the programme

Governance, Reportingand Self-Management

• Record keeping of all reports and essential information
• Compliance with all relevant legislation relating to the project
• Managed compliance with the relevant laws and related frameworks and ensured adherence to best practices and standards of the project
• Ensure THINK vision, mission and values are reflected in all job outcomes
• Comply with all THINK rules and regulations and policies and procedures
• Be passionate about making the difference and add value to THINK
• Perform other duties as required