Officer (Post Level 10/11) (3 Positions) - (1048) at University of the Free State

Duties and responsibilities:
Client Support

• Address support and academic personnel queries and escalate difficult queries to line managers.
• Provide training to academic/support staff on policies/processes.

Data Capturing

• Capture daily journal requests.
• Balance and finalize daily subsystem and routine journals.
• Capture year-end journals for financials.
• Follow up on outstanding journals before the closure of month-end.
• Capture Petty Cash Claims.
• Capture foreign payments on ABSA Global.

Compliance

• Ensure compliance with internal financial and accounting policies and procedures.  This relates to procurement, reimbursement of expenses, travel and subsistence, general entity and account structure, electronic approval setup, journal processes and other relevant financial policies.
• Ensure compliance with Reserve bank policies and regulations in relation to foreign payments.
• Ensure compliance with NRF regulations.

Quality Assurance

• Compilation of exception reports regarding foreign payments and other general ledger queries.
• Generation and follow-up of exception reports on the general ledger, as well as electronic security, to ensure data quality.

Internal Reporting

• Generate and follow-up exception reports and internal management reports on the general ledger data and NRF.
• Prepare external audit files.

Process administration

• Ensure all CA’s, TA’s and expense claims are approved and followed up within agreed turnaround times.  

Inherent requirements:

• A bachelor’s degree or B-Tech degree on NQF level 7 in the field of B. Com Acc or B.Acc/B.Tech.
• A minimum of two (2) years of relevant working experience related to the duties and responsibilities.

Recommendations: 

• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.
• Member of a or registration at a professional body.

Competencies
Required competencies:

Results Orientated: 

• The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic Thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.

Leading: 

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• The ability to lead, take charge of situations, and offer opinions and directions to others.

Building Coalitions:

• The ability to interact with others and establish personal connections with people.
• The ability to negotiate, sell, influence and to persuade others.