Office Administrator at PricewaterhouseCoopers (PwC)

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. Simply put, you’ll work closely with dedicated PwC staff to provide administrative support

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about business needs are changing and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
• Anticipate the needs of others and take appropriate action.
• Embrace different points of view and welcome opposing and conflicting ideas.
• Uphold the firm's code of ethics and business conduct.

Role Summary:

We believe that challenges are better solved together. That's why you'll join a diverse, global community of solvers - an unexpected mix of people that come together to build trust in society and solve important problems. In a place where you are encouraged to lead with your heart and values. And where your unique skills are developed and put to work in unexpected and exciting ways, superpowered by technology.

Qualifications / Certifications required:

• Matric
• Bookkeeping / Executive secretarial diploma

Experience required:

• 5 years administrative support within a professional services firm

Responsibilities of role:

• Receptionist (signing of visitor lists, receiving of parcels, calls on behalf of staff, etc.

Related work for staff:

• Timesheets & expenses on behalf of senior staff
• Schedule meetings and calendars
• taking minutes in meetings
• Drafting and formatting of documents and printing etc. for staff 
• Run errands for the office as requested (team lunches etc)
• Travel arrangements on behalf of staff as most Secunda staff travel weekly also assisting the Nelspruit/Witbank/Bloemfontein staff with this
• Ordering/buying stationery, paper, printer ink, milk etc (consumables)
• Managing Steiner cleaning staff  in partner with their manager & staff (PwC support staff in our office) regarding duties, training, timesheets, absence/leave
• Assisting respective team with all IFS Operations tasks relating to the Secunda office (daily, weekly or monthly as needed)
• Contact between service providers, PwC  and Landlord relating to any issues
• Client related function - Compliance Officer for assisting all staff who come to work at the main client in Secunda to be compliant in respect to safety and issuing of access cards
• BCM related activities related to the Secunda office and feedback BCM Team
• Generator duties - buying diesel to fill up the generator and arranging maintenance thereof.
• Scott Safe duties - quarterly visit from an inspector making sure the office is compliant at all times.
• Coordinate social events in the office
• In general making sure the office and all staff comply to PwC rules (clean desk policy etc.)
• In charge of the Archive Room based in the office.