HR Officer - JHB at Tsebo Solution

Duties & Responsibilities

HR Administration:

Engagements, Terminations, Transfers, Allowances, Incentives, Disciplinary Notices, Recruitment, Training etc:

• Prepare and obtain sign off on all relevant HR documentation for all Inland and Headoffice sites and departments.
• Control all documentation from time of initiation and follow through on all outstanding documentation for designated business units.
• Engage with new recruits on company benefits and completion of the relevant documentation thereof when necessary.
• Prepare and collate all HR related documentation for operations and ensure timeous sign off and submission to CAB.
• Obtain sign off on all HR documentation packs from HRBP before submission for processing.
• Ensure all LOA’s, Promotion, Transfer etc letters are timeously prepared, signed off and submitted for processing.
• Co-ordinate induction program for all new recruits or new business.
• Assist with the organisation of Long Service Awards when required.
• Assist employees with benefit claims – funeral, death, disability provident fund claims and COIDA processes to ensuring that all required documentation is provided in the absence of the CAB Administrator.
• Responsible for updating and maintaining business unit organograms.
• Responsible for the data integrity for Inland and Head Office.
• Responsible to ensure all HR related documents are correctly uploaded to the HR Drive and file manager.
• Maintain and update IR, Projects and BAU so that it is always current.

Payroll and Employee Benefits:

• Responsible to resolve all operational and headoffice queries within set timeframes by liaising with relevant department or escalating when necessary and ensuring timeous feedback.
• Liaise with CAB to close off on all payroll and benefits related queries

Employee Relations:

• Facilitation of disciplinary hearings, grievances, and appeal hearings.
• Support and on-going advice to line management on ER related matters.
• Implementation of related processes, policies and guidelines that not only meet legal obligations but to ensure a leading position as an attractive and competitive Employer of Choice.
• Facilitate/co-ordinate ER training with the Training Department.
• Communicate ER related process policies and guidelines to line managers.
• Advise on ER issues in line with SA law and regulations, company policy and precedents set, taking account of relevant business objectives/imperatives and industry best practice, to minimise legal risks.
• Manage and provide timely advice/solutions for non-compliance issues.
• Continually monitor effectiveness and compliance with guidelines.
• Minimise costs associated with ER matters.
• Create high level and open communication channels regarding ER issues.
• Conduct all processes in a manner that upholds integrity and all other good governance principles.
• Ensure that ER solutions provided fall within the legislative framework and are best Practices that enable the creation and sustainability of a highly motivating and harmonious working environment.
• Guide Line Managers & Employees on consistent application of the Disciplinary & Grievance Code and Procedure.
• Preparation of CCMA cases and assisting with representation at the CCMA as and when required.

Reporting:

• Co-ordinate, consolidate, compile and submit all weekly/monthly reporting to the HRBP within set timeframes; e.g. Reports on exit interviews and trends.
• Prepare all HR related documents for HR Operations, ensure timeous sign off and submission to relevant departments.
• Assist in the preparation of monthly and weekly reporting and submit to relevant parties ie. Temp Layoff Schedules, Opco Reporting, IR Status Reports etc.
• Collation, consolidation and distribution of all operational reporting.

Customer Service and Advice:

• Keep up to date with business developments and HR strategies within the environment.
• Provide advice on general changes and compliance within HR frameworks when required.
• Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate to the HRBP/HRM/HR Head when necessary..

Skills and Competencies

• MS Office, Excel, PowerPoint
• Strong communication and interpersonal skills
• Planning and organising
• Time Management
• Report Writing
• Recruitment
• Commercial awareness
• BCEA, Labour Relations Act, Skills Development Act, Employment Equity Act, Health & Safety Act
• Self-disciplined, motivated, energetic self –starter with an exemplary work ethos.
• Ability to form working relationships with people at all levels (employees/management and internal and external)
• Ability to maintain confidentiality.
• Attention to detail with a methodical and structural approach.
• Teamwork and co-operation
• Results focussed and professionalism
• Attention to detail and deadlines

Qualifications

• Grade 12 or equivalent qualification
• Diploma in HR and/or equivalent qualification
• Minimum 3 years’ experience in:
• Human Resource Administration
• Payroll Administration
• Recruitment and Selection
• Employee Relations Administration