Open Positions at Mondi Group

Your mission:

• Setting up and maintaining Project Communication System supplied by the Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining Project Document Control System supplied by the Contractor, including live archive and storage of all project Information and document.
• Monitoring Contractor`s Document Delivery Schedule.
• Ensuring all company documentation is filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report  required by Project Director and Engineering Manager.
• Audit site Document Control and folder structure
• Assist with various administrative functions in bid development and submission, pre-engineering, construction, and handover phase.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Co-ordination of vendor and stakeholder interaction during the project period.
• Provide administrative support where required.
• Maintain the project document deliverables list and EDMS.
• Maintaining the drawing / document approval timeline trackers.

Your profile:

• Matric with a qualification in Administration or Accounting Experience with other Electronic Document Management Systems (EDMS) will be advantageous
• 2 to 5 years’ Document Control and Record Management related experience in a project and construction site environment a must. 
• Proficient in MS Office applications (Excel, Word, Visio, and PowerPoint)
• AutoCAD experience advantageous
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects
• Document hand over, archiving and close-out experience.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to be located at the Construction site during the construction period.
• Able to work independently and ability to work within a team environment under pressure.

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Your mission:

• Real-time and timely preparation of project cost, project cashflow and progress reports.
• Efficient ongoing maintenance of the project cost control sheet.
• Timely and accurate reporting of control budgets, forecasts, and cost commitments.

Interface with projects financial department to:

• ensure the quarterly/ yearly cashflow forecast is up to date.
• ensure that all invoices needed to maintain cashflow was submitted and processed.
• Provide support and input to proposals, presentations and other business development activities as required.
• Ensure alignment of the cashflow forecast related to the project Gantt and Procurement plan.
• Keep track of budget decision on the Project Notice Register.
• Update and keep track of project manpower forecast and cost.
• Ensure that the project budget control sheet and SAP is aligned weekly.
• Set up Cost Reports for the project and ensure that it is kept up to date/live.
• Analyze project expenses and provide reporting and commentary.
• Investigate project variances and assist with resolution of variances where applicable.
• Provide accurate, regular reports to Project Management regarding project budgets and finances.
• Investigate and report on orders which are not assigned to correct WBS; with recommendations.
• Maintain accurate accounts and ledgers in accordance with Finance best practice and processes.
• Participate in and assist with financial audits.
• Load purchase requisitions and assign the correct WBS.

Your profile:

• Degree in Supply Chain, Commerce, Law or category relevant. 
• CIPS registration and / or qualification would be an added advantage.
• Proven experience in project cost control. 
• Up to 5 years in a similar role. 
• Good SAP experience.
• Solid technical aptitude, analytical and problem-solving skills
• Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables, within budget and schedule constraints.
• Demonstrate proficiency with the Microsoft suite of software packages, including Word, Excel, and Power Point
• Proven ability to build and maintain positive relationships with all stakeholders.
• Well-developed written and verbal communication skills, particularly in English
• Proven ability to produce accurate and professional complex, technical documentation.
• Proven ability to produce sound finance, project, and technical reports.
• Demonstrate the ability to work efficiently in a team and knowledge sharing environment.
• Demonstrate good interpersonal skills and a practical approach to problem-solving.
• Self-motivated with excellent organizational and prioritization skills, with the ability to manage multiple and varied tasks while ensuring attention to detail.
• Personal qualities of integrity, credibility, and commitment
• Demonstrate a strict practice of confidentiality, personal responsibility, and discretion.
• Demonstrate a commitment to continued professional development and improvement.

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Your mission:

• Purchases goods, materials, and services in line with the specified cost, quality and delivery targets.
• Communicates any supply problems, which may affect the business, while problem solving where possible.
• Ensures compliance to the company guidelines, purchasing policies and procedures -which includes but is not limited to -obtaining quotes, price checks and price negotiations, raising purchase orders, expediting deliveries and sourcing alternative suppliers. 
• Implements and maintains support services programs and initiatives in the procurement of goods, materials and services.
• Takes a practical role in the optimization of systems and resources in the procurement process.
• Monitors process conditions, systems conditions and trends to improve productivity and efficiency relating to procurement.
• Liaises with relevant stakeholders such as suppliers, management and other departments.
• Resolves price and invoice issues with Suppliers when required.
• Prepares reports and updates as and when required.
• Optimize cost saving initiatives in procurement.
• Analytical skills

Your profile:

• Tertiary education in Procurement (Degree or CIPS L6), or similar equivalent qualification, minimum NQF 6.
• 5 Years’ experience in a procurement, commercial and supply chain (specialist exp can be linked to relevant category) or related field that involves negotiation and dealing with suppliers and customers within a manufacturing industry. Procurement experience will be preferred.
• Experience with an Enterprise Resource Planning (ERP) system.  SAP experience will be highly advantageous.
• Tender & RFQ prior exposure highly advantageous