Commercial Support Administrator - Greenstone at Bidvest International Logistics

Job Purpose    

• The Commercial Administrator is responsible for ensuring the efficient and professional delivery of administrative processes to support the day to day running of a busy commercial office and the Commercial Team. To support all administration functions for both internal and external stakeholders Nationally within BIL. To produce reports, including activity, statistical and consolidated national reports. Work on CRM and other commercial system platform. 

Qualifications & Experience    
Qualifications:

• Matric/Grade 12
• Any tertiary qualification, national diploma or degree advantageous

Experience:

• Three years experience - preferably in the Freight Forwarding, Shipping and Logistics environment.    
• Applicants should be computer literate.    
• Above average communication skills, reading, writing and speaking.   
• Strong organisational and analytical skills.  
• Project management experience.    
• Strong knowledge of MS Office.   
• Marketing qualification or experience will be advantageous.

Key Responsibilities    
Key responsibilities of this role:

• Support the National Commercial team and management with all commercial related tasks and projects.
• Produce accurate reports as per requirements set out. 
• CRM and Microsoft 356 Dynamics, other system support and report management. 
• Interact with all staff where necessary on internal marketing initiatives. Social media, BIL Internal and External Communication platforms.  
• Assist with organisation of internal and external events.                                                                                                                                     
• Provide day-to-day administrative support to the National Commercial team.
• Assist with client marketing material including presentations, invitations, golf days, conferences, brochures, exhibitions, initiatives etc. 
• Compile multiple monthly reports for the Commercial MANCO.               

Skills & Competencies    

• Excellent prioritisation and organisational skills.
• Excellent English language communication skills both written and communication skills both written and oral.
• Able to show careful attention to detail and the ability to copy, edit.
• Track record of discretion and maintaining confidentiality.  
• Outstanding organisational abilities, with an aptitude for planning ahead and prioritising effectively.
• A professional, personable, positive, diplomatic and confident demeanour.
• An enthusiastic self-starter, able to an enthusiastic self-starter, able to take initiative.
• Experience of drafting correspondence on behalf of project managers.   
• Familiarity with QA systems, document version control, etc.     
• Ability to multitask.
• Creative and innovative with a 'can do' attitude.   
• Ability to work under pressure and meet deadlines. 
• Ability to work with minimal supervision