Buying Administrator at RCL Foods

Job Description    
RCL FOODS is currently seeking a Buying Administrator to join our baking division. This role will be based at our Pretoria Bakery in Pretoria West and will report to the Senior Buyer. The role will be responsible for providing administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing documents; calling off from loaded contracts; and responding to related inquiries.

Minimum Requirements    

• Matric with Mathematics.
• Preferably a Logistics/Supply chain Diploma.
• Minimum of 2 years’ buying administration or similar functional experience in an FMCG environment.
• Relevant SAP experience.

Duties & Responsibilities    

• Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
• Solicit written and telephone quotations.
• Assist in tabulating bids.
• Research new sources of supply.
•  Inform functional staff and vendors regarding procedural requirements.
• Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
• Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.
• Call off items from loaded contracts/MRP and capture purchase orders.
• Expedite orders to ensure that materials are shipped and delivered on promised dates.
• Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.
• Compile any requisite information for any site/category procurement reports required.
• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.
• Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making.
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-   development.        
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Manage colleagues and client’s expectations and communicate appropriately.