BIS Practitioner (GRC & Workflow) (Mpumalanga) at Samancor Chrome

PURPOSE OF THE JOB

To provide technical, functional and integration expertise for BIS through planning, designing, building, implementing, continuous improvement, supporting and providing training across the relevant technical areas (SAP and Coupa):

• Chrome SAP Workflow
• Chrome SAP Security Framework
• Coupa workflow
• Coupa Security Framework
• Internal and External audit support

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status us.

CUSTOMERS 

• Ensure Customer Satisfaction

BUSINESS PROCESSES 

Solutions Architecture:

• Maintain and support a standard process solution throughout the Group, taking into consideration the specific requirements and dynamics of each Business Unit in the Group
• Identify or clarify Business Unit specific requirements and constraints, governance decisions and policy into systems solutions and enable the development, maintenance and continuous improvement of the solution.
• Maintain and improve the latest Business System solution design and documentation to deliver an excellent level of functionality as well as complying with business standards and good governance.
• Maintain all processes into an enterprise business process mapping tool or model and continually synchronise between systems and all levels of business processes.
• Identify and justify site-specific variations including: reports, developments, interfaces etc.
• Execute testing of changes such as: Upgrades, etc.
• Provide technical leadership regarding Systems integration and – interfacing.
• Maintain all relevant system, application, functional, technical and process material and documentation according to ISO 9000 standard

Governance:

• Maintain compliance and governance of the Samancor Chrome Business System frameworks, architecture and solutions, including the review and signoff at key control points: Planning, Business Blueprint, Realization, Testing, Integration, Training and Go Live
• Ensure the compliance with governance of Change Control, Risk Assessment and internal procedures throughout solution delivery.

Business Systems Support:

• Provide Technical, functional and process support and expertise for SAP and related Business Systems
• Ensure effective utilization of Applications and  Business System functionality and - integration.
• Maintain initiatives for focus group discussions, operational issue resolution and build a good working relationship with all relevant role players / super users
• Provide specialized training to stakeholders (telephonically, user groups, etc.)

Subject Matter Expert:

• Provide relevant architectural, configuration and business process expertise for business solutions across specific process domains based on system constraints and functionality.
• Extend Business System solutions expertise down to Business Unit level

Workflow Management and Configuration:

• Maintain operational reliability of workflow management system in conjunction with daily Business processes e.g., Finance, Procurement, etc.
• Manage queries regarding workflow, in SAP and Coupa
• Ensure data integrity between FILO Production and the HR Production system and Coupa
• Ensure continuity of workflow for approvers in the event of a vacant position/absence/leave

Security Framework Architecture:

• Maintain and ensure efficient security architecture for roles specific to each Business Unit or Commodity.
• Ensure business continuity by providing stable functional system by approving and reviewing SAP & Coupa user authorizations within the framework spectrum and identifying potential risks and mitigating controls in compliance with security audits.
• Assist executive management in making informed decisions with regards to final approval of role allocation to users (including contractors)
• All Chrome SAP and Coupa user creation/change/deletion with relevant authorisations to be checked and verified before capturing on related Systems.

Growth

• Drive improvement initiatives to further enhance best practice use of the system at Group and Business Unit level, communications, agreed common business processes, data integrity and related integration for other solutions.
• Research and develop Business System best practices, and solutions and continually assesses the usability and value-add for Samancor Chrome.

SHAREHOLDER VALUE

Continually assesses the usability and value-add for Samancor Chrome

BEHAVIOURAL COMPETENCIES

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem Solving & Decision Making
• Work Standards
• Interpersonal Relationships
• Communication
• Flexibility
• Contributing to Team Success
• Business Understanding

WORKPLACE COMPETENCIES

Skills:

• Microsoft Office programs
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa, MES)
• Setup and maintenance of SAP workflows
• Setup and maintenance of Coupa workflows

Knowledge:

• Demonstrate an understanding of SAP and Coupa User and authorisations management
• Demonstrate an understanding of Coupa User and permissions management
• Demonstrate general understanding of SAP Filo, HR and Coupa knowledge.
• Demonstrate Soterion Solution knowledge.

Requirements

Minimum qualifications

• Degree or National Diploma Information Technology / Business Management/ Project Management
• 4 years relevant experience in SAP and/or Coupa

Closing Date: 22 June 2023